Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of August 10, 2020 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Charlotte Sills and Mr. Kara. Also present: School Board Representative Mr. Rogers, Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Absent: Mr. Weinman Approval of Agenda: Motion by Mrs. Sills, seconded by Mr. Kara to approve the agenda as presented. All aye, motion carried. (3-0) Approval of Minutes: Motion by Mrs. Sills, seconded by Mr. Kara to accept the minutes as presented. All aye, motion carried. (3-0) Approval of Register of Claims: Mrs. Goodpaster stated that the Community Center is getting a whole new deck. Deck had multiple cracks and it just made sense to get a whole new deck then to do repairs. Mrs. Goodpaster also asked to add CleanNet to the claims list for the amount of 433.00. She explained that CleanNet is the weekend hall rental cleaning. Motion by Mr. Kara, seconded by Mrs. Sills to accept the register of claims as amended with the addition to the hall cleaning for $433.00. All aye, motion carried. (3-0) Approval of bond proceeds claim list: This is a payment for engineering services performed in connection with the Hobart Pool property in the southwest corner of Wisconsin Street and 10th Street. In accordance with the agreement dated May 11, 2020. Mrs. Goodpaster stated that she is working on creating a resolution between Parks and Stormwater board. The Pool site is becoming more of a Stormwater project; she is meeting with city attorney to get a reimbursement to the bonds proceeds. Mrs. Goodpaster will bring Park Board up to date when she has more accurate information. Motion by Mr. Kara, seconded by Mrs. Sills to approve the bond proceeds claims list. All aye, motion carried. (3-0) Correspondence: Nothing under Correspondence Director Report: Mrs. Goodpaster reported that the LakeFront Festival has been cancelled which means no fireworks like had been planned. However, fireworks will be rescheduled for December 30th. Also, The Country Jam has been cancelled as well; it has been rescheduled for June 5th 2021. Mrs. Goodpaster stated that with the LakeFront Festival being cancelled, we are using that week to get the deck done at Community Center. Mrs. Goodpaster met with the drain tile company out on site and they gave her a quote on how much it would cost to install a tile grid system in the field on the East side of Robinson Lake. The quote they came up with is $9,850.00 in which includes labor, materials and equipment. She feels that this system is the first step on getting Robinson Lake prepped for the installation of playground along with moving forward with any future plans. Plan Commission Report: Nothing to report under Plan Commission. Common Council Report: Mr. Huddlestun noted that they are just making their way through some of the budget items that is happening. School Board Report: Mr. Rogers reported that School opening is August 24th 2020. Hobart officials have offered parents the choice between in-person and e-learning instruction. Sports will remain and have been advised to consider e-learning over in-person instruction so students- athletes could limit their exposure to others they may come into contact with if attending class at school. Old Business: Nothing to report under old business. New Business: Mr. Dammarell explained that the Hobart Pool Site project direction is gone into two separate projects. The design and construction are two phases, requiring two independent plan sets and contract documents, in order to facilitate two separate project bidding and the two project phases will include Phase 1, Stormwater and Phase 2 will include site improvements and it has been determined that the following amended and additional design services are required to achieve this task. Stormwater is willing to take care of the utilities in the same contract with the water and sanitary sewer services. It has been determined that the project will no longer include the coordination of playground equipment and this scope shall be removed from the agreement. The parties agree that the agreement be a modified Supplemental Agreement No.1; therefore, the compensation for Hobart Pool and Playground Site Design shall be increased by an amount to not exceed $1,600.00. There was a small discussion incorporating another splash pad in the playground area. Mr. Dammarell added that if there is a desire to bring a splash pad into the playground area they need to know right away since the infrastructure would be change. Mrs. Goodpaster is going to explore with the idea of the splash pad so that the accommodations can be made. Motion by Mrs. Sills, seconded by Mr. Kara to accept the Supplemental Agreement No 1. All aye, motion carried. (3-0) Mrs. Goodpaster stated the tabulations of quotes received for the Hobart Playground Installation. Company Name: Champion $89,865.76, PlayPros $98,560.00, Playtopia $104.206.00, Green-up $145,000.00. Mrs. Goodpaster recommends to go with Champion not only are they the lowest bidders but that’s the same company that installed Barrington Ridge playground. She is happy with the results and feels comfortable that they will do a great job for all seven playgrounds. There isn’t any time line but is expected to have playgrounds installed by the end of the year. Motion by Mrs. Sills, seconded by Mr. Kara to accept Champion Recreation Services contract for playground installation for $89,865.76. All aye, motion carried. (3-0) ANNOUNCEMENTS: A small discussion was held in regards to the bike trial. Mrs. Goodpaster stated that she hasn’t gone back to the trail and no update as of right now. ADJOURNMENT: Motion to adjourn by Mrs. Sills, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________