Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of January 11, 2021 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr. Kara, Mrs. Sills and Mr. Weinman. Common Council Representative Mr. Huddlestun. Also present: Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Absent: School Board Representative Election of 2021 Officers: There was a nomination by Mr. Kara, seconded by Mrs. Sills to elect Maria Galka for president. All aye, motion carried. (4-0) Mark Kara has been nominated for the position of Vice President by Mr. Weinman, seconded by Mrs. Sills. All aye, motioned carried. (4-0) Luke Weinman was nominated by Mr. Kara, seconded by Mrs. Sills for the Office of Secretary. All aye, motion carried. (4-0) There was a nomination by Mr. Kara, seconded by Mr. Weinman to reappoint Maria Galka for Plan Commission. All aye, motion carried. (4-0) Approval of Agenda: Mrs. Goodpaster asked to add a consideration of a do not to exceed of $30,000 for a food trailer to the agenda. Motion by Mr. Weinman, seconded by Mrs. Sills to approve the agenda as presented. All aye, motion carried. (4-0) Approval of Minutes: Motion by Mr. Kara, seconded by Mrs. Sills to accept the minutes as presented. All aye, motion carried. (4-0) Approval of Register of Claims: Motion by Mrs. Sills, seconded by Mr. Kara to accept the register of claims as amended. All aye, motion carried. (4-0) Approval of Bond Proceeds Claims List: Mrs. Goodpaster expressed that the invoice Pay App #3 is the Hobart Pool Improvements for Imboden Construction for the amount of $90,036.00. Mrs. Goodpaster stated that project is moving along quickly. She mentioned that the outside is pretty much done and they are wrapping things up in the inside. Floors will be done last once weather permits. She is happy for the way it is turning out so far. Pay App. #13 is for the final /retainage for Lake George Wall and Walkway project. It’s showing up as a pre-paid because it was approved 12/14/20 and paid after approval. Motion by Mrs. Sills, seconded by Mr. Kara to approve the bond proceeds claims list. All aye, motion carried. (4-0) Correspondence: Nothing to report under correspondence Director Report: Mrs. Goodpaster thanked the board members for allowing her to make the purchase for the salt spreader. She mentioned that the guys were able to use it already during the snow storm. She mentioned that she also plans on purchasing the Hotsy; however she wants to wait until the Parks budget is final and they have the chance to go look at them first. Mrs. Goodpaster explained that phase 2 of the pool project will be contracted through Storm Water board. She is working with the city attorney to do an agreement for reimbursement to them. Mrs. Goodpaster stated that Bob Fulton has a project going on and they are looking to expand the Lakefront walkway to the back of the City Hall walkway. This project is a 50/50 match grant with a coastal match. Mrs. Goodpaster expressed that the Park Department will be responsible for the maintenance long term and the annual maintenance will be the same as the Lakefront. Mrs. Goodpaster mentioned that Parks is working on the event calendar for the year. Due to covid-19 we are still on red restrictions, however, we are planning as if we can go full course and scale back depending on where we are from there. Plan Commission Report: Nothing to report under to report under plan commission Common Council Report: Mr. Huddlestun reported that the council passed a resolution to send a request to the state legislature to allow the City food and beverages tax plan. He also noted that this will have an impact to the Parks Department. A discussion was held in regards to how it would affect the Parks department. Mr. Huddlestun explained that the money has to be used for economic development purposes. Mayor’s vision is that it will be some kind of sports complex which will fall within the Parks Department in terms of the hiring and managing aspect of it. It’s in process at the state’s legislation now and he will keep everyone updated on how it goes. School Board Report: Nothing to report under school board Old Business: Nothing to report under old business. New Business: Mrs. Goodpaster stated that there is a proposal for a consideration of Lakefront camera quote. She expressed that there is one spot missing on the Lakefront behind Villa de Sol. This proposal is to add two cameras there. One will look towards 3rd street and the other will look towards the park. Mrs. Goodpaster explained that the Mayor also wants to add three more cameras next to the Granger restaurant building with their own separate system. Both systems will be able to merge together if needed. Those cameras will over look under bridge, walkway and one will be a zoom camera behind city hall. We will have full coverage on the whole Lakefront and behind city hall. Our portion will be $3,228.00 for the two cameras to finish up Lakefront. Motion by Mrs. Sills, seconded by Mr. Kara to accept proposal for Lakefront camera quote. All aye, motion carried. (4-0) Mrs. Goodpaster expressed that pool has always had a concession stand but due to budget constraints adding a stand alone building was not possible within the upgrade. The concession stand in recent years was rented out for a nominal amount and that is what made sense at the time. However, staff has been looking to purchasing a food trailer. Something that could be pulled along and use it not only at the pool but for events as well. Parks have been doing research on trailers and have realized how expensive they are. With that said, an opportunity has been presented to us. Someone who has been doing events with us for awhile now is retiring and has put her food truck for sale. Mrs. Goodpaster and staff went to go look at the trailer and was shocked on what great quality it was in. She is asking for a do not exceed of $30,000 to purchase the trailer. Mrs. Goodpaster stated that the current owner is also more than willing to help work with staff in the early stages of getting the trailer up and running. There was a discussion on where the money was going to be pulled from, the benefits to the food truck and revenue that it can potentially bring in. Also, talked about the hiring process, pos system, inventory, the staffing, the menu, and all the use we can get from it. For example: the pool, market, Lakefront fest, softball league, Halloween event and all other events that we do within the year. Mrs. Goodpaster strongly believes that within time the purchase will pay for its self. Motion by Mrs. Sills, seconded by Mr.Weinman to approve the purchase of the food trailer, not to exceed $30,000 dollars. All aye, motion carried. (4-0) Announcements: Mr. Kara asked if we can start something in motion in regards to the bike trail. He suggested that the trees that were cut down be dragged out because aesthetically they look like random trees or use those same trees as a retaining wall so they can keep the trail. Mrs. Goodpaster stated that they are finishing the master plan. Her plan is starting immediately on the new master plan and doing a property survey so we can move forward with the bike trial plan. Adjournment: Motion to adjourn by Mrs. Sills, seconded by Mr. Weinman. All aye, motion carried. (4-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________