Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of February 8, 2021 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr. Kara, and Mrs. Sills. Common Council Representative Mr. Huddlestun. School Board Representative Mrs. Hillan. Also present: Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Absent: Mr. Weinman The Park Commissioners welcomed Sandra Hillan as the new School Board Representative. She is a retired teacher/principal and now works for Path, A Positive Approach to Teen Health. Also Mr. Huddlestun was reelected for Council Representative for 2021. Approval of Agenda: Motion by Mrs. Sills, seconded by Mr. Kara to approve the agenda as presented. All aye, motion carried. (3-0) Approval of Minutes: A couple of typo corrections. Motion by Mrs. Sills, seconded by Mr. Kara to accept the minutes as presented. All aye, motion carried. (3-0) Approval of Register of Claims: Mrs. Goodpaster stated that Parks has now a concession trailer and it came in under $30,000, but will have a few upgrades to it. Also, mentioned that Ms. Montes has a new computer for the office. Motion by Mrs. Sills, seconded by Mr. Kara to accept the register of claims as amended. All aye, motion carried. (3-0) Correspondence: Nothing to report under correspondence Director Report: Mrs. Goodpaster stated that playgrounds are up and done, but one of the playground needs mulch and that would be done once snow is gone. Mrs. Goodpaster also mentioned that the pool is almost complete as well; we are waiting on the backorder on the lockers. The food truck is purchased and getting some retro fix to it right away so that it can match the pool. With that being said, Mrs. Goodpaster noted that we are still in Covid-19 and we are currently in the yellow numbers. She explained that if we do not move into the blue numbers by mid May there is a possibility that the pool will not be opened due to financial reasons. She doesn’t think is worth opening it up if the pool is in limited capacity. We will have more discussion as time gets closer for opening. However, we are still planning a full schedule of events so the food truck will be in full use as well during events. Mrs. Goodpaster stated that the master plan will be sent to the board, City engineer and City attorney for internal review. It will be sent out through email and drop box in a few days so there is plenty of time for everyone’s feedback. She will put the master plan on the March agenda for the meeting and set up public hearing for it, so that it can be distributed to the public on the website and they have the opportunity to pick it up in the treasures office. She is hoping for a public meeting in April and can be sent to the council at the end of April. The master plan is from 2017 to this year. Mrs. Goodpaster spoke to the plan department; Ross is putting together a comprehensive plan for the City. They are working together on the RFP to get proposals from quailed companies and within the comprehensive plan; they can do a sub chapter for Parks. Her goal is to not do a standalone and hire the same company to do the Parks portion. We can part and work together under the City’s same umbrella to get our next master plan in the comprehensive plan. Plan Commission Report: Mrs. Galka reported that last meeting they reviewed a phase1 on the subdivision coming in on the North West corner of Colorado on 61st Avenue. They are talking about $350,000 dollars homes. They are looking at 4 phases a total of 40 some homes but the initial phase is just 6. Common Council Report: Mr. Huddlestun announced that the City food and beverages tax plan didn’t go as planned. The bill was to be heard; they went down to the state house and ran out of time the first day. They were supposed to be on the agenda the following week but they pulled it and does not look like is going to be heard at all. This is an impact to the Parks, the City as a whole since there were big intentions and big plans for it. School Board Report: Mrs. Hillan is the new school board representative. She mentioned that she didn’t have anything prepared because she wasn’t sure what kind of information the board wanted from the school board. She had questions more than anything. She asked what types of information would be helpful to the board. Mrs. Galka stated that an update on the school system as a whole and anything happening within the schools that will impact the Parks. Mrs. Hillan did give some information in regards to attendance due to Covid-19. She mentioned the governor just passed some new guidelines for schools. They are going to start using school sites for rapid Covid-19 test and they changed their guidelines for social distancing. The school is trying to get as many students back in school. Also, the school is working on the summer lunch program. Mrs. Hillan imagines that the school will continue to following the guidelines on whether we can serve the way we the have been in the past in the parks or having distribution days. Old Business: Nothing to report under old business. New Business: Mrs. Goodpaster stated that the Parks budget is finalized, so she was finally able to look around and get some quotes. The Hotsy that they are looking to purchase is for the amount of $9,450.00. The Hotsy is a Hydro Tek SS 30005VS hot water pressure washer, stainless steel skid with 200 gallon water tank, high pressure hose reel with 50ft of hose, garden hose reel with 100ft hose. It is which perfect for the all the jobs that is needed for like the pool, outside restrooms, graffiti, sidewalks and concrete stains. The pump heater has a lifetime warranty. Motion by Mr. Kara, seconded by Mrs. Sills to approve the expenditure $9,450.00 for the Hotsy pressure washer from Great Lakes Distributing. All aye, motion carried. (3-0) Mrs. Goodpaster stated pool phase 2 is going to run through the Storm water board and that we will do a reimbursement to them based on funding. She attached the RFP on OneDrive for the board to review. The city attorney, city engineer and Mrs. Goodpaster have worked on a resolution. They decided that the best way to this is to wait to do the resolution after it goes out to bid. We can then see what the numbers come back at and go line item by line item to decided who does what. She noted that the agenda for going out to bid has also been attached to the OneDrive for review. Mrs. Goodpaster is asking the board for a recommendation to the Stormwater board to issue the RFP so that it can be advertised but not to award the bid until we have a formal resolution between Park board and Stormwater. She explains that Stormwater meets tomorrow night and she will ask them to put this out to bid but also not to award the bid until the resolution is together. The bids are due back on March 4th. After she has an in house meeting with the city engineer, city attorney, Mayor, and Clerk Treasure and go over line items and put a resolution together, she will then bring it to Park board the following meeting, and Stormwater is following meeting for approval of the resolution. Motion by Mrs. Sill, seconded by Mr. Kara to make a recommendation to the Stormwater board to issue the RFP but not to award the bid until a formal resolution between the Park board and Stormwater board is approved. All aye, motion carried. (3-0) Announcements: Nothing under announcements Adjournment: Motion to adjourn by Mrs. Sills, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________