Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of April 11, 2022 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. The meeting was held with open to the public and a call-in number for remote public participation. Roll Call: Commissioners in attendance: Mrs. Galka, Mr. Kara, Ms.Grabczak and Mr. Such Also present: Park Board Secretary Ms. Montes and Park Director Mrs. Goodpaster. Absent: Council Representative Mr. Huddlestun and School Board Representative Mrs. Hillan. Approval of Agenda: Motion by Mr. Kara, seconded by Mr. Such to approve the agenda as presented. All aye, motion carried. (4-0) Approval of Minutes: Motion by Ms.Grabczak, seconded by Mr. Kara to accept the March 14, 2022 minutes as presented. All aye, motion carried. (4-0) Motion by Mr. Such, seconded by Mr. Kara to accept the March 28, 2022 special meeting minutes as presented. All, aye, motion carried. (4-0) Approval of Register of Claims: Motion by Ms.Grabczak, second by Mr. Kara to accept the register of claims. All aye, motion carried. (4-0) Correspondence: Nothing under correspondence Director Report: Mrs. Goodpaster reported that last meeting the small pool was approved for a new liner. Unfortunately we do not have enough time to get it done before opening date. We will just plaster it down and do what we have to do to get that liner to stay down and make it functional for this season. With that said, the new liner has been pushed back for the fall. Mrs. Goodpaster announced that April 20th Julia Mandon and herself will be going to a Indiana Parks and Recreation Association camp summit to get ideas and information needed to start our own summer camp. Mrs. Goodpaster also announced that we are still in the hiring process. We are in need for summer help: lifeguards, grass crew, concession stand, and watering. Our guys will be starting mowing soon and bathrooms will be open beginning May. Field rentals have been booked and ready to go for the summer. Our summer softball league starting Monday, May 2nd. Mrs. Goodpaster stated that we have received the final conceptual for the bathrooms site plan, so we will be moving forward doing the actual engineering of the bathrooms. The contract has not come through; once it arrives we will look over it on both ends. We are looking to put it out to bid late August. Mrs. Goodpaster mentioned that Saturday April 16th, we will be hosting our annual community clean up at 9am. Everyone will meet at Festival Park at the bandshell so that participants can sign waiver forms, grab garbage bags and pick up gloves if needed. Mrs. Goodpaster announced that Friends of Robinson Lake are doing their Kayaks raffles. Each ticket is $10 for the opportunity to win two kayaks. Tickets will also be sold at the Community Center. Drawing will take place during the summer market on July 28th. Plan Commission Report: Mrs. Galka stated that the Rezone at the 61st and Colorado area from R3 to M1 was approved for a favorable recommendation to the council, so the common council will be taken that up and will determine where to go from there. Common Council Report: Nothing to report under common council School Board Report: Nothing under school board Old Business: Nothing under Old Business New Business: Consideration of H3 Concrete for CDBG Improvements: Mrs. Goodpaster stated that we awarded the bid to them, it doesn’t need a motion but the contract is a county standard document and it needs to be sign. BF&S Inspection Services Agreement: The Agreement is the scope of work that will include organizing pre-construction meeting, assisting in field layout, providing recommendations to the work, providing part-time construction inspection to ensure adherence with the City of Hobart Standards and specifications, quantity verification, pay application review, and project closeout. Services will be an average of 4-5 hours per week for the duration of the project per the completion dates set forth in the contract documents. Mrs. Goodpaster was able to bring price down of these services for a not to exceed fee of $5,000.00 Gym Rentals Rates: Mrs. Goodpaster stated that parks was able to take over the PCC building gym rentals in which we are excited to be able to extend our programming there and start working on summer camps. There was a small discussion on how we are going to rent out the gyms, meeting rooms and rental prices. The goal is to make everything cohesive to how we rent our fields along with everything else within our park system. Also the new changes are more cohesive to the on-line rentals as well. On the form that was presented to the board, it also shows the times and prices on how it will be broken down for each rental. Mrs. Goodpaster mentioned that cardio drumming has gotten bigger and will be moving that program to the PCC building for bigger spacing. Once we get a schedule on the cleaning and the all logics of the rentals, we will then be able to start opening it up during the weekends for events as well. Announcements: Nothing under announcements Adjournment: Motion to adjourn by Mr. Kara, seconded by Mr. Such. All aye, motion carried. (4-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________