Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 2, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:06 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt and Mayor Snedecor. Also present: City Attorney DeBonis and Clerk-Treasurer Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of June 18, 2014 as presented. All aye, motion carried. (3-0) Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Special Meeting of June 30, 2014 as presented. All aye, motion carried. (3-0) Correspondence: Attorney DeBonis reviewed the Board's previous action of naming three individuals as possible hearing officers for the Homoky case at the June 30th Meeting. He informed the Board that earlier today, Attorney Cooper struck Joseph Allegretti from the list and Attorney Whitten struck Jerome Ezell from the list, leaving James Meyer as the remaining name. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to appoint James Meyer as the Hearing Officer for the Homoky case before the Board and authorizing the City Attorney to contact Attorney Meyer regarding the appointment. All aye, motion carried. (3-0) Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked for the addition of Resolution 2014-04 regarding the acquisition of property from Mrs. Peddicord as presented by Attorney DeBonis and to table action regarding the 911 Radio Quotes to allow time to obtain additional lease/purchase rates on the quotes and to allow the Mayor time to trim the quoted equipment if needed. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: There was no unfinished business. New Business: Request for outdoor seating on the public sidewalk: Agave Restaurant, 327 Main: A representative from Agave Restaurant presented the Board with a drawing of his proposal to allow 4 tables and 3 chairs each to be placed on the sidewalk. He noted the plan is also to include a fenced area to allow liquor to be served outside. Discussion followed regarding meeting the necessary ADA requirements to allow the sidewalk to remain open and a trial period of 6 months to determine if any adverse impact to the tables was noted. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the placement of not more than 4 tables with 3 chairs each along the building at 327 Main Street for a trial period of 6 months, until December 31, 2014 with the owners working with the staff to determine the placement of the fencing, if acceptable to staff, to assure compliance with the ADA guidelines. All aye, motion carried. (3-0) Request to cut trees and brush in the public right-of-way: alleyway located west of I-65 and north of 39th Ave. at 2028 E. 39th Ave., Shawn Pettit, Lamar Advertising: Shawn Pettit was present and reviewed the documents distributed to the Board, stating that the State has already granted permission for a similar Board of Works Minutes: July 2, 2014 1 request along their right-of-way along I-65. Attorney DeBonis noted that a Right-of-Entry agreement including indemnification language will be necessary if the Board chooses to approve this request. Mr. Pettit stated the brush will be removed and treated so that it will not grow back. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request subject to a Right-of-Entry with indemnification language as provided by the City Attorney being executed by Lamar Advertising. All aye, motion carried. (3-0) E911 Tower property use: Hillman Park area: Mr. Allendorf asked that this item be placed at the end of the agenda to allow time for Attorney Bennett to arrive. Consideration of Motorola Solutions Radio Quote: Hobart Fire Dept. requesting approval to order radios for the new Lake County 911 consolidated radio system: (Tabled at the Approval of the Agenda) Request to black-top City parkway: Ed Duncan on behalf of Frank & Doreen Richardson, re: 116 N. County Line Rd.: Mr. & Mrs. Richardson were present as requested to black-top the easement for additional parking as there is limited off-street parking and no garage on the property. Phil Gralik, City Engineer, reviewed plans to reconstruct this section of County Line Rd. in the future with design taking place this year and right-of-way acquisition in 2015. He noted the roadway will be improved and the City will be in touch with the residents as to the design. The Board took no action on this request. Resolution 2014-04: A Resolution Accepting Conveyance of Certain Real Estate to the City: Attorney DeBonis presented the Resolution along with a Warranty Deed for a portion of the Peddicord property along Wisconsin Street for the sewer line extension as part of the 61st Ave. project. Mr. DeBonis stated the parties had come to terms and this Resolution accepts the conveyance. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve Resolution 2014-04 as presented. All aye, motion carried. (3-0) E911 Tower property use: Hillman Park area: Attorney DeBonis presented a Quit Claim Deed, Grant of Easement and License Agreement, prepared with the help of Attorney Bennett of the Lake County 911 Consolidation Committee, stating this is for a 70’ x 50’ site near Hillman Park off of Old Ridge Road. Jack Allendorf was present and thanked the City for its cooperation in locating a tower at this site, stating there are 8 towers to be placed throughout Lake County for the 911 consolidation. Mr. Snedecor thanked Lake County and all of the communities for their role in moving this effort forward. Attorney Bennett arrived. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approval the Quit Claim Deed, Grant of Easement and License Agreement as presented by Attorney DeBonis and to authorize the Mayor and the Clerk-Treasurer to execute each document. All aye, motion carried. (3-0) Announcements: Mr. Snedecor wished everyone a Happy 4th of July and asked that all be thankful for the military men and women who serve our country. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:48 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 2, 2014 2