Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA August 6, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:05 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt and Mayor Snedecor. Also present: City Attorney DeBonis and Clerk-Treasurer Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the minutes of the Regular Meeting of July 16, 2014 as presented. All aye, motion carried. (3-0) Correspondence: Mr. Snedecor stated a petition to permanently open S. Ash St. from 10th St. to 14th St. was recently presented to the City and was distributed to the Board. He asked that the Board allow time for him and the District Councilman to meet with the residents of the area and report back to the Board at a future date as to the considerations and concerns expressed by the residents. Councilman Vinzant stated the road is still somewhat narrow and he has heard mixed opinions about whether it should be opened as a through street. Mr. Snedecor will report back to the Board after meeting with the residents. Leni Vinzant, on behalf of the Hobart Community Foundation, requested permission to place Dam Duck Race signs on City easements. Mr. Ehrhardt stated he was given a list of the sites requested for placement and recommended discussing the list with the Building and Zoning Department. Mr. Ehrhardt also suggested discussing the use of the electronic signs at Festival Park and the Police/Court Complex with the Special Events Coordinator. Consensus of the Board was to allow the Duck Race signs upon approval of the Building Department for specific placement locations. Discussion followed with the Board reminding residents and businesses that City easements are not to have any signage without permission from the Board of Works, including residential properties. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked that Resolution 2014-05 be added to the agenda regarding the authorization of a special purchase of garbage toters and stated a request for a continuance to the August 20th meeting of the Board regarding the tree issue at 3020 Crowsnest Dr. and for the Order to Comply regarding 512 4th Street be considered. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Tabled: Consideration of Motorola Solutions Radio Quote: E911 Consolidation: Mr. Snedecor asked that this item remain on the table. New Business: Request to hold Sidewalk Sales on public sidewalks during Lakefront Fest (Aug. 14-17): Cyril Atseff, Unity Shoe Repair Shop, 307 Main St.: Mr. Atseff was present and stated he had talked with a number of businesses who are interested in promoting their downtown stores and marketing the services they offer. He noted the importance of asking the businesses to clean up the area when the sales are over to keep the downtown looking nice. Councilman Vinzant stated the Ordinance Committee of the Council may be looking at some long-term regulations for sidewalk sales in the future. Discussion followed as to the need to be aware of the ADA compliance requirements, keeping the sidewalk areas accessible for the disabled. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the sidewalk sales as requested from August 14-17 in the downtown area, contingent on the ADA requirements being met to allow for proper clearance. Al aye, motion carried. (3-0) Board of Works Minutes: August 6, 2014 1 Request for Busker License for performances on public right-of-ways: Sarah Withrow: Ms. Withrow was present and stated she may take voluntary donations and was interested in performing at festivals and with local bands when they play. Discussion followed as to vendors renting space for the festivals and permission needed from the individual local bands who are contracted to play for the festivals before a performance could take place. Attorney DeBonis stated there is no license required in the City for this type of performance, only those selling items such as peddlers. Mr. Snedecor suggested the clock tower area or the lakefront areas could be used for performances as long as they did not block the sidewalk. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request through December 31, 2014 in areas where the performance did not interfere with the bands or vendors at the festivals. All aye, motion carried. (3-0) Ms. Withrow may follow up with the Special Events Coordinator for band and festival information. Request to Remove tree on private property overhanging public sidewalk: 3020 Crowsnest Drive: Continued at Approval of Agenda to the August 20, 2014 meeting. Unsafe Building Code - Order to Comply: NWI Masonry, Roofing & Home Improvements LLC, re: 6324 Ainsworth Rd.: Mr. Lewis stated proof of service was received and no personal contact with the property owners has been achieved. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to authorize the demolition of the building, following all legal guidelines and to lien the property to recover the costs of the demolition. All aye, motion carried. (3-0) Public Works Dept. will review the property to determine whether the demolition can be completed by City staff. Unsafe Building Code - Order to Comply: Estate of Fred & Betty Estrom, re: 512 4th St. Continued at Approval of Agenda to the August 20, 2014 meeting. Resolution 2014-05: A Resolution Authorizing Special Purchase of 10,920 Refuse and Recycling Receptacles as a Special Purchase: The Resolution was read. Attorney DeBonis noted that the purchase of these toters qualifies as a special non-bid purchase because of the compatibility of the equipment, the single source of this equipment and the substantial savings being offered as expressed in the Resolution. Mr. Snedecor stated this will allow the remaining areas of the City to be supplied with the toters this year. Mr. DeBonis also stated that four quotes for the lease/purchase of the toters were obtained and the lowest proposal was from US Bankcorp Government Leasing and Finance, Inc. for a 5-year term at an interest rate of 1.853% per annum. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Resolution 2014- 05 as presented. All aye, motion carried. (3-0) Announcements: Larry Brown, 2 W. Old Ridge Rd., expressed concerns regarding skateboarders on Lake Park Avenue and near Festival Park along Old Ridge Road, stating they are using the street to skateboard. Mr. Snedecor asked the Police Chief to alert his officers patrolling in the area in the evening to watch for and discourage this activity. Carl Atseff stated his concerns regarding traffic yielding to pedestrians in the crosswalks, especially at Third and Main Streets and near the clock tower. He requested consideration be given for placement of informational signs, warning of a pedestrian crosswalk ahead. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:46 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: August 6, 2014 2