Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA APRIL 1, 2015 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:01 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Clerk-Treasurer Longer, and Admin. Asst. C. Govert. Absent: Attorney DeBonis. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the minutes of the Regular Meeting of March 18, 2015 as presented. All aye, motion carried. (3-0) Correspondence: There was no correspondence Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Tabled: Request for placement of signs in easement: Letter carrier’s food drive: Motion by Mr. Lain to remove from table, seconded by Mr. Ehrhardt. All aye, motion carried. (3-0) Laura Dailey, U.S.P.O. requested to place signs in the same places as last year from May 2nd-May 9th. Motion was made by Mr. Lain to approve placement of signs with the help of the Building Department for locations, seconded by Mr. Ehrhardt. All aye, motion carried. (3-0) Consideration of Contract: Awarded to Great Lakes Elevator Service, Inc., February 18, 2015: Phil Gralik recommended approval pending receipt of the bond. Motion was made by Mr. Lain to approve the signing of the contract upon receipt of the bond, seconded by Mr. Ehrhardt. All aye, motion carried. (3- 0) New Business: Approval of Performance Contracts as recommended by Park Board: Contracts were presented for: Crawpuppies, Friday, August 21, 2015, Lakefront Festival, $1,500 The Kinsey Report, Saturday, September 19, 2015, Brews and Blues Festival, $1,500 High Noon Band, Thursday, August 20, 2015, Lakefront Festival, $800 Duke Tumatoe & Power Trio, Saturday, September 19, 2015, Brews and Blues Festival, $1,600 The Park Board has approved each of them. Motion was made by Mr. Ehrhardt to approve the performance contracts, seconded by Mr. Lain. All aye, motion carried. (3-0) Consideration of Change Order: Gough Inc. Re: Brickie Bowl Grandstand Renovation: Phil Gralik requested a change order to add $3,937.00 to the existing contract to connect “old” concrete footing to new footings. Motion made by Mr. Snedecor to approve the change order as presented, seconded by Mr. Ehrhardt. All aye, motion carried. (3-0) Board of Works Minutes: April 1, 2015 Consideration of Contract: DLZ, Re: Colorado St at US 30 Design Phil Gralik recommended the approval of the contract with DLZ pending INDOT’s execution. Motion made by Mr. Lain to approve the contract, seconded by Mr. Ehrhardt. All aye, motion carried. (3-0) Consideration of Contract: Sign Modernization Design Phil Gralik recommended approval of the contract pending INDOT’s approval. BF&S has been selected for the design to replace all regulatory signs in the city. Motion made by Mr. Snedecor to approve the contract, seconded by Mr. Ehrhardt. All aye, motion carried. (3-0) Discussion of Unsafe Building: Fire Inspector Josh Magner, re: 1901 Northwind Parkway Josh Magner addressed the Board about unsafe conditions at 1901 Northwind Parkway which was originally a warehouse and now is being used as a call-center. Interior work has been done by an un-licensed contractor. Mr. Magner is requesting pressure to be put on the contractor to get this job done correctly and to code. Mr. Snedecor suggested that we put on the April 15, 2015 Agenda with an Order to Appear with compliance update. Motion made by Mr. Lain seconded by Mr. Ehrhardt to issue an order to appear at the April 15, 2015 meeting for a compliance update. All aye, motion carried. (3-0) Consideration of Refund Requests of balances on deposit from Reimbursement Agreements Mrs. Longer stated these projects no longer require the remaining amounts being held in the reimbursement accounts and staff recommends refunds. Hobart Square $ 203.25 Mt. Carmel Stabilization Group $ 420.25 Indiana Land Becknell Investors LLC $ 1,000.00 Re: 6411 Northwind Parkway Hanson Logistics $ 358.50 Hobart Square (2) $ 263.50 O’Reilly Automotive Store $ 1,696.50 Enbridge Energy $ 8,035.50 $11,977.25 Motion made by Mr. Ehrhardt to approve reimbursements as presented, seconded by Mr. Lain. All aye, motion carried. (3-0) Announcements: There were no announcements Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:35 P.M. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: April 1, 2015