Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA July 1, 2015 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:03 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis, Clerk-Treasurer Longer, and Admin. Asst. Cheryl Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the minutes of the Regular Meeting of June 17, 2015, as presented. All aye, motion carried. (3-0) Correspondence: The City Hall elevator replacement will begin July 6th and will last 2 weeks ending on July 17th. Mayor Snedecor announced that the Carnagie Library 100 year celebration is going on today from 3-8 with a concert at 7 p.m. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Order to Appear: Richard Williams, re: 1328 E. Cleveland Ave.: Mr. Hannigan has been unable to notify Mr. Williams through certified mail. Both letters have been returned as undeliverable. He spoke to Mr. Williams’ wife, she said that Mr. Williams was out of the country, and also said they no longer live at the address he had and would not provide a current address. The house is currently occupied by renters. It is unclear if the home is still owned by Mr. Williams or if the bank has ownership. Attorney DeBonis suggested that we go through the docket system to find out ownership of the home and to use the investigative powers of the City to locate and serve Mr. Williams with the proper paperwork. Attorney DeBonis said that we need to start over because Mr. Williams never received the original Order to Comply. Mr. Snedecor also stated that we need to withdraw the $500 fine. The matter should be held over to the next meeting on July 15, 2015 for further review. Mr. Hannigan will be on vacation so Officer Russo or Chief Zormier will represent Mr. Hannigan in this matter. Motion by Mr. Snedecor, seconded by Mr. Lain, to remove the $500 fine and set for Review on July 15, 2015 with due diligence for service. All aye, motion carried. (3-0) Attorney DeBonis suggested that the next meeting may be too soon. It could take time to locate Mr. Williams and serve him with the paperwork. Motion by Mr. Snedecor, seconded by Mr. Lain, to amend the review date to August 5, 2015. All aye, motion carried. (3-0) New Business: Consideration of Contract for Summer Market: The Difference, 7/17/2015, $300: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Contract for Summer Market as presented. All aye, motion carried. (3-0) Board of Works Minutes: July 1, 2015 Consideration of approval of the Long Term Maintenance and Operation Agreement (LTMA): for O’Reilly Auto Parts Store, re: 8250 E. Ridge Rd.: Mr. Kingsland recommended the approval of the LTMA. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the Long Term Maintenance and Operation Agreement with O’Reilly Auto Parts Store as presented. All aye, motion carried. (3-0) Request for Use of Public Sidewalk: Antonio Camacho, re: All Starz Barbershop, 326 Main Street: Mr. Camacho was not present. He would like to place a bench on the sidewalk outside of his business that would be removed every evening at closing time. Mr. Lain expressed concerns of safety as the bench does not have backing and rests against the glass window. Planned construction in the area was also discussed but the sidewalk should not be affected. The placement will also not meet the state 8’ distance requirement for no smoking. Mr. Snedecor likes the idea of the extra areas for residents/customers to sit it adds to the ambiance of the downtown area. He would like to approve on a trial basis. Motion by Mr. Ehrhardt, to approve sidewalk use on a trial basis thru December 31, 2015. Discussion continued about the safety of the bench with no backing and the need for further review. Mr. Ehrhardt withdrew his motion, stating he would like to have Mr. Camacho here to help in the discussion. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set over to the July 15, 2015 meeting for review and ask the petitioner to be present to address concerns. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone wishing to come before the Board and there was no response. Adjournment: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:26 P.M. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: July 1, 2015