Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA September 2, 2015 Call to Order/Pledge to the Flag: Mr. Ehrhardt called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, and Mr. Ehrhardt. Also present: Attorney DeBonis, Clerk-Treasurer Longer, and Admin. Assist. C. Govert. Absent: Mr. Snedecor. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the minutes of the Special Joint Meeting with RDC on August 14, 2015, the Regular meeting on August 19, 2015, and the Joint Executive Session on August 19, 2015 as presented. All aye, motion carried. (2-0) Correspondence: There was no correspondence. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Agenda as presented. All aye, motion carried. (2-0) Unfinished Business: Continued: Proposed Settlement: W. Brian Riley, re: Karen Boruff, 229 N. Ohio St.: Ms. Boruff and Mr. Riley were not present. Mrs. Longer stated she sent letters of notice to 2 addresses on file for Ms. Boruff and had no response. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to deny the request of waiver and remove from the Agenda. All aye, motion carried. (2-0) Discussion re: Downtown Streetscape Project: Center Street Bump–Outs and Utility Burial: Mr. Ehrhardt suggested the discussion be moved to the next meeting on September 16, 2015. Mr. Lain said he reviewed the information from Andrea Langille of BF&S. He has concerns that this will cause an issue with trucks turning at that corner. That area also becomes a major thoroughfare anytime Main St. is closed. Bump-outs would also eliminate a right turn lane on Center St. Mr. Ehrhardt suggested leaving the bump-out at the South West corner and only doing 3 instead of 4 corners. Mr. Lain spoke with the Public Works Department about snow removal problems in this area. It can become an issue but they will work with it. Mr. Ehrhardt said that this merits more discussion before a decision is made. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue the discussion at the next meeting on September 16, 2015. All aye, motion carried. (2-0) New Business: Request to place Signs in Easements: Ron Siwy, Hobart Youth Basketball: Mr. Siwy was present. He requested 4 signs be placed throughout the City, at the intersection of 3rd and Wisconsin, Pennsey Depot, East on 3rd St. and at the bridge on Old Ridge Rd. Mr. Mitchell requested no signs be posted at Festival Park. The signs will be up from September 7-19. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request to place signs in easements under the direction of Mr. Hannigan of the Building Department. All aye, motion carried. (2-0) Consideration of Engineering Services Contract: 4th Street from Main to Center St.; First Group Engineering, Inc.: Attorney DeBonis said that the agreement is in good order as an add on to the Downtown Project. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Agreement as presented in an amount not to exceed $74,000. All aye, motion carried. (2-0) Board of Works Minutes: September 2, 2015 Announcements: Mrs. Longer said that the last Summer Market is Thursday September 3. Brian Schwuchow addressed the Board, thanking the City for the 49th Ave. Stormwater project, noting it looks great and has dramatically improved drainage in that area. He is also requesting that the Board of Works or Council pull all permits relating to a project at the property at 49th and Liverpool and place a Cease & Desist Order on the property. He stated the owner of this property has filled in drainage ditches at 49th Ave., the silt fence is inadequate and when it rains silt goes into the storm drains, eventually making its way into Lake George. He has contacted realtors that say it is a deterrent to potential buyers. Mr. Ehrhardt said that the Plan Commission will reassess the site plan and will follow up on an investigation. Mr. Fulton said that Stormwater action has begun and that the City Engineer has met with the owner. Attorney DeBonis said that the primary jurisdiction lies with the Stormwater Board and that Tim Kingsland has been working on this and the owner has been asked to file a fill permit. The Plan Commission approved the digging of the pond before a fill permit was required. The owner was also required to seed and stabilize the berm. Mr. Ehrhardt stated he will follow up with various departments. Mr. Ehrhardt asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn. All aye, motion carried. (2-0) The meeting adjourned at 4:35 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: September 2, 2015