Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA December 16, 2015 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:04 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mayor Snedecor. Also present: Attorney DeBonis and C-T Longer. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the minutes of the December 2, 2015 regular meeting and the December 7, 2015 Joint Executive Session as presented. All aye, motion carried. (3-0) Correspondence: Brandon Towle, BF&S, gave an update on the 61st Ave project. Wisconsin St. closed on December 14th and will remain closed into phase 2 of the project to install storm sewer and water mains during the winter months. Mr. Snedecor suggested the detour sign be placed in a less confusing location at Washington St. and Wisconsin; he also suggested a temporary light at the entrance to Deep River Estates on 61st Ave. Mr. Towle will look into both issues. Two change orders were presented. (See New Business) Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor added Change order #1 and #2, re: 61st Ave. to the Agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Continued: Request for easement at Fire Station #3 on 37th Ave.: Hobart Assembly of God Church, 7545 Ridge Rd.: This item will remain continued until the January 6, 2016 meeting. New Business: Change Orders #1 and #2: re: 61st Avenue Project: Change Order #1 for $7,520.00 to be added for the removal of a 48 inch iron pipe, Mr. Gralik, City Engineer recommends approval. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve Change order #1 as presented. All aye, motion carried. (3-0) Change Order #2, for a credit of $20,445.77 to be subtracted for a Cost Reduction Incentive. Mr. Gralik, City Engineer recommends approval. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Change order #2 as presented. All aye, motion carried. (3-0) Consideration of Memorandum of License Agreement: St. Bridget Church, 268 E. 2nd St. (parking lot): Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Agreement for 1 additional year, contingent on St. Bridget’s approval. All aye, motion carried. (3-0) Consideration of Supplement #1: Additional Traffic Signal Design & Construction Inspection re: Road Reconstruction of 4th Street between Main St. and Center St.: First Group Engineering, Inc.: Mr. Gralik recommended that the traffic signal at 4th and Main St. be replaced to match other decorative poles. The other poles in the area will be replaced during the Streetscape project. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Supplement Agreement #1 as presented. All aye, motion carried. (3-0) Board of Works Minutes: December 16, 2015 Announcements: Mr. Snedecor stated that parking in the street on Center St. between 4th and 5th Street is becoming an issue. Chief Zormier and Mr. Gralik will review the parking in the area. Mrs. Longer and Mayor Snedecor mentioned that this is the last meeting of 2015 and thanked everyone for a great year. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain, to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:25 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 16, 2015