Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA May 18, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of May 4, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, provided a status report to the Board. The cement stabilization on 61st Ave. and Wisconsin St. has been completed. G.E. Marshall has finished installing the underdrain system in the areas of 61st Ave. and Wisconsin St. that have been chemically stabilized for improved roadway drainage. Rieth-Riley is expected to begin paving this week and to install the curb and gutter next week. LaPorte Construction will pour the south bridge rail before the Memorial Day holiday. This will complete the south half of the bridge. Mr. Towle asked for the Board’s approval for the crew to work a full shift on Friday, May 27th, as the contract states crew work a half day on the Friday before a holiday weekend. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request to have the construction crew work a full day on the Friday before the holiday weekend. All aye, motion carried. (3-0) Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked to add Resolution 2016-05 re: Road Construction Bids, to the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the addition. All aye, motion carried. (3-0) Unfinished Business: Review: Order to Comply: Andrew Batistatos, re: 315 W. Third St.: Mr. Batistatos was not present. Mr. Hannigan said that the project is started but still not complete and requested that this matter be set for review at the next meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the June 1, 2016 Board of Works meeting. All aye, motion carried. (3-0) Review: Order to Comply, Unsafe Buildings: Hugh and Mary Smith, represented by Attorney Richard Bolton re: 7585, 7605, 7613, 7619, 7625, and 7645 Mississippi St.: Mr. Hannigan stated that all the houses are removed and the ground is leveled. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept compliance and remove this item from the agenda. All aye, motion carried. (3-0) Update/Discussion of Pending Action: Cressmoor Trailer Park, re: W. 37th Ave.: Mr. Sawochka was present. He has researched the ownership of the abandoned trailers in the park. Ultimately the trailer park owns them but ownership interests require a statutory procedure that can take a minimum of 60 days to acquire. Mr. Sawochka is requesting 90 days to acquire ownership and move forward with clean-up. Sgt. Russo recommends allowing the time for Mr. Sawochka to determine ownership. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for compliance and review at the August 17, 2016 Board of Works meeting. All aye, motion carried. (3-0) Continued: Consideration of Bid: Resolution 2016-05: A Resolution Determining the Lowest Responsible and Responsive Bidders and Award of Contracts for Road Construction Materials: The Resolution was read. Attorney DeBonis and City Engineer Phil Gralik, recommend approval of the 1 year contract with optional Board of Works Minutes: May 18, 2016 1 renewal if the contractors agree. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Resolution 2016-05 as presented. All aye, motion carried. (3-0) New Business: Request to Remove Tree on Easement: Nathan Oaf, re: 215 N. Linda St.: Mr. Oaf was not present. Mr. Dubach requested this item be set for review at the next Board of Works meeting on June 1st to have Hodge Tree Service take a look at the tree. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item for review at the June 1, 2016 meeting. All aye, motion carried. (3-0) Request for Relief from gravel spread on 73rd Ave.: William Meyer, re: 2806 E. 73rd Ave.: Mr. Meyer was present. He is asking for permission to remove the rock that has been spread in front of his property on 73rd Ave. and his neighbor’s property across the street. Mr. Snedecor stated that rock may only be removed at Mr. Meyer’s property and reasonable gravel must be left down. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to grant permission for removal of objectionable stone along the frontage of Mr. Meyer’s property by the owner. All aye, motion carried. (3-0) Request for Encroachment of Easement: St. Nicholas Orthodox Church, Michael Peyto re: 954 State St.: Mr. Peyto was present. He is asking for permission to encroach on City Easement in order to have ADA access to the building. Mr. Peyto has submitted drawings to Mr. Dubach at Public Works. Mr. Snedecor thinks this is a workable request, and feels that 10” into the alleyway is not a problem but suggests a bollard be placed to prevent traffic from hitting the new ramp. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to authorize the encroachment according to the ADA compliance requirements, not to exceed 12” into the easement and require a bollard be installed, and to direct the City Attorney to prepare a license for the encroachment. All aye, motion carried. (3-0) Consideration of Proposal for Toter Lid Advertising: National Cart Marketing, LLC: The Representatives were not present. Mr. Snedecor said that they have been looking into placement of advertising on recycling cans. The City Attorney would like to look into legality of advertising restrictions. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item for review at the July 6, 2016 Board of Works meeting. All aye, motion carried. (3-0) Consideration of Summer Market Band Contract: One Band, June 16, 2016: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract for One Band in the amount of $300.00 for the June 16th performance. All aye, motion carried. (3-0) Signing of Mylars: Clay Parkway, Phase 2, a 1-lot subdivision, located approx. 500’ west of the SW corner of Lincoln Highway and Clay Street, zoned B-3, 6.013 acres: The Plan Commission recommends approval of this subdivision. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the signing of the Mylars for Clay Parkway, Phase 2. All aye, motion carried. (3-0) Announcements: Mr. Snedecor announced that the Nancy Snider Memorial Blood drive is today until 8:00 p.m. at the Hobart High School Fieldhouse. The “Bring Back the Brickie Bowl” Fundraising Event will take place on May 21, 2016 from 3-11 p.m. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 5:13 p.m. ______________________ ___________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: May 18, 2016 2