Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA September 21, 2016 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt and Mr. Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the regular meeting of September 7, 2016 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, was present and stated that a lot of progress has been made since the last meeting. The paving is almost finished and driveway work is being done. October 10, 2016 the bridge beams are scheduled to go in and lighting will be installed within the next 2 weeks. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked for the addition of Warranty Deed: Re: 200 Main St. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the addition. All aye, motion carried. (3-0) Unfinished Business: Continued: Consideration of Proposal for Toter Lid Advertising: National Cart Marketing, LLC: Mr. Snedecor asked that this item be continued to the November 2, 2016 meeting. Attorney DeBonis asked that a sample agreement be provided before this meeting. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item until the November 2, 2016 Board of Works meeting. All aye, motion carried. (3-0) Request for Appeal of Property Maintenance/Nuisance Fine: Re: 246 N. Lake Park Ave., Anita Dubovi: Ms. Dubovi was not present due to hospitalization. Mr. Andrew Dubovi, husband and co-owner of the property was present. Sgt. Russo stated that he visited the property and there are still a few minor violations. He recommends closing the case and leaving the fine intact as compliance was not met in a timely manner. Mr. Dubovi stated that he can take care of the issues and requested that the $500 fine be removed. Mr. Snedecor said that this matter has been going on since February. Sgt. Russo stated that he has had to make several visits to the property and he and any other officers that have been to the property have been met with confrontation and argument from Mr. Dubovi. Discussion was held as to reducing the fine or possibly allowing a payment plan. Motion by Mr. Snedecor, seconded by Mr. Lain, to reduce the fine to $300.00 to be paid in full by April 5, 2017. 2 Aye (Snedecor, Lain)/ 1 Nay (Ehrhardt), motion carried. (2-1) Notice to Abate: Property Maintenance Issues re: Amos Tschopp, 3803 Parker St.: Mr. Tschopp was not present. Sgt. Russo stated that all issues have been resolved and recommends approval of full compliance. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept full compliance and remove from the agenda. All aye, motion carried. (3-0) Board of Works Minutes: September 21, 2016 1 New Business: Request to Resurface Driveway and add 25’ for Extra Parking: Antonio Vega, 2748 W. Old Ridge Rd.: Mr. Vega was not present. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item to the October 19, 2016 Board of Works meeting in order for Mr. Vega to attend. All aye, motion carried. (3-0). (see below for further action.) Consideration of Agreement for 3rd Street Bridge Replacement Engineering Services: BF&S: Jake Dammarell, BF&S, was present. Mr. Dammarell stated that timing is crucial for permitting purposes. The DNR Permit being done by S.E.H. is very important so that the 3rd St. Bridge can be tied into the County work being done on the Wisconsin Street Bridge. Mayor Snedecor stated that he has been in talks with County about this project and county will invest and support our efforts. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agreement for 3rd Street Bridge Replacement Engineering Services with BF&S not to exceed $228,780.00 as presented. All aye, motion carried. (3-0) Consideration of Warranty Deed: Re: 200 Main Street: Attorney DeBonis presented the Board with a Warranty Deed for approval, noting the Council has approved the sale. Closing is scheduled for Thursday, September 29, 2016. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the form of Deed and authorize Mayor Snedecor to sign the Warranty Deed as presented. All aye, motion carried. (3- 0) Request to Resurface Driveway and add 25’ for Extra Parking: Antonio Vega, 2748 W. Old Ridge Rd: Mr. Vega arrived. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to remove continuance and discuss. Mr. Vega stated that in the past week Indiana Water, who has been doing work in the area, approached him and asked if he would like the gravel from the road work they were doing to be placed in the muddy area of his yard. Mr. Vega is hoping to expand the area of his driveway in order to park more cars in his driveway and cover over the muddy areas. Mr. Lewis stated that he would like to meet with Mr. Vega to discuss some of the zoning issues that the extension may cause. Mr. Snedecor would also like to include Mr. Kingsland or Mr. Gralik to discuss drainage issues. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to table this item until Mr. Vega meets with the appropriate departments to develop a plan. All aye, motion carried. (3-0) Announcements: Mayor Snedecor announced that the ribbon cutting for Fire House #2/Police Substation/Community Center will be September 29, 2016 from 3-6 p.m. Come and enjoy refreshments and tour the facility after the ceremony. Mr. Lain said that the regular meeting of the Board of Works on October 5, 2016 has been cancelled. The next meeting of the Board of Public Works and Safety will be October 19, 2016. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:46 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: September 21, 2016 2