Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA October 19, 2016 Call to Order/Pledge to the Flag: Mr. Lain called the meeting to order at 4:00 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt. Also present: C-T Longer and Admin. Asst. C. Govert. Absent: Mayor Snedecor. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Special Meeting of September 30, 2016 as presented. All aye, motion carried. (2-0) Correspondence: Update on 61st Ave. Project: Brandon Towle, BF&S, distributed a status report to the Board. The new roadway has been paved through the intermediate layer and is ready for surface. The majority of the new concrete curb, gutter, sidewalk, and driveway approaches are complete. Colored concrete in the roundabout area has been poured and some of the signs have been installed. LaPorte Construction is on track to complete the bridge in early November. A slight adjustment to the traffic pattern was made to allow the completion of the medians and roundabout between Wisconsin St. and State Road 51. Crews will continue to pour the concrete footer for the precast median wall then begin pouring the center curbs. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Mr. Lain asked to add Order to Comply re: Unsafe Building, Walter Tomich, 1307 S. Lake Park Ave.; and Consideration of Contract re: Lake George Dam-2016 Biennial Inspection, to the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the additions. All aye, motion carried. (2-0) Unfinished Business: Review: Order to Comply: Richard Arnold, Tradewind Services, 5139 & 5131 E. 70th Place: Mr. Arnold was not present. Mr. Gralik, City Engineer, stated he has met with Mr. Wiley and is doing some pricing for the swale and burial of sewer lines. NIPSCO locates have been put into place. Mr. Gralik requested that this matter be continued to the November 2, 2016 meeting. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set this matter over for review at the November 2, 2016 Board of Works Meeting. All aye, motion carried. (2-0) Review: Request for Crosswalk & Stop Sign: Henry Gilliana, Tradewinds, Colorado & 83rd Place: Mr. Gilliana was not present. Mr. Gralik stated that he has not been contacted by Mr. Gilliana to discuss alternate plans. Mr. Gralik does not recommend a stop sign in this area but will work with staff to come up with a plan for signage and striping for a crosswalk. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda, deny the request for a stop sign and send to staff to work with owners for alternatives. All aye, motion carried. (2-0) Board of Works Minutes: October 19, 2016 1 Tabled: Request to Resurface Driveway and add 25’ for Extra Parking: Antonio Vega, 2748 W. Old Ridge Rd: Mr. Vega was not present. Mr. Lewis, Zoning Administrator, stated that Mr. Vega will need to request a variance from the BZA before a decision can be made by the Board on this request. Motion by Mr. Ehrhardt, seconded by Mr. Lain, take this item off the table, remove this item from the agenda and have Mr. Vega begin the petition process before the BZA. All aye, motion carried. (2-0) Review/Full Compliance: Property Maintenance/Nuisance Issues: re: Henry Aguilera, 3517 St. Joseph Pl.: Mr. Aguilera was not present. Sgt. Russo stated that Mr. Aguilera was in full compliance and recommended this item be removed from the agenda. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept compliance and remove this item from the agenda. All aye, motion carried. (2-0) Review: Property maintenance Issues: re: Miholjka and Nikola Tomich, re: 1317 S Lake Park Ave., 1312 S. Lake Park Ave. and 2411 E. 10th St.: Mr. Tomich was not present. Sgt. Russo stated that compliance has not been met at any of the properties, and recommends the Board authorize Public Works clean up the properties and lien the property for costs of the clean-up. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to authorize Code Enforcement and Public Works to perform clean up at all 3 sites, itemize the costs and lien the properties. All aye, motion carried. (2-0) New Business: Request to Remove Dead Tree in Easement: John Kalinowski, re: 25 Cleveland Terrace: John Dubach stated the tree has been removed by Public Works. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to remove this item from the agenda. All aye, motion carried. (2-0) Request for No Parking Sign on Ridgelawn St.: Thomas Silich: Mr. Silich was present. He stated that the area is a safety issue when cars are parked on the west side of the street along the wooded area near the curve. Mr. Silich has spoken to the bus driver for the area and the narrowing in that area is a problem at times. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to turn this request over to HPD to review the area to see if No Parking signs are necessary and report back to the City Council if needed. All aye, motion carried. (2-0) Mr. Silich requested a study be done of Liverpool Rd. Stormwater issues. He was advised to take this matter to the Sanitary/Stormwater Board. Discussion re: Maintenance of Ridge Road from I-65 to Rt. 51: Thomas Silich, Hobart Township Trustee: Mr. Silich stated that maintenance in the area of Ridge Rd. from I-65 to Rt. 51 has been neglected for several years. Issues that need to be addressed are painted road lines, weeds on the side of the road, mailboxes falling over and lighthouses not being repaired. Mr. Dubach, Public Works, agrees that this area is a problem but Lake Station, and East Chicago take state and federal tax dollars for road repairs and have chosen not to use the money in this area. Mr. Silich is requesting that the City move the 3 lighthouses and restripe the road. He is also asking the City to buy materials in order for volunteer iron workers to construct mailbox posts. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to take this matter under advisement and to direct Mr. Silich to meet with staff to discuss possibilities and to set this for review at the November 2, 2016 Board of Works Meeting. All aye, motion carried. (2-0) Board of Works Minutes: October 19, 2016 2 Request to Pave Easement: Kevin Meyer, re: 710 S. Pennsylvania St.: Mr. Meyer was present. He stated that drainage is an issue and has tried other alternatives such as gravel. Mr. Gralik said that paving the easement could increase problems down the street and recommended porous asphalt paving. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve paving of the easement at 710 S. Pennsylvania St. using porous pavement only and directing the City Engineer to oversee the project to assure the correct pavement is being used. All aye, motion carried. (2-0) Discussion: Parking on Lincoln Street Between 10th and 12th Streets: Mr. Ehrhardt stated that the problem in this area is complicated due to parking by customers of Lincoln Carry-Outs. He is requesting a study be done by HPD. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have a study done by HPD and to recommend a plan to the City Council. All aye, motion carried. (2-0) Request for Sidewalk and Driveway Waivers: Bill Beck, re: 4037 Harms Road: Mr. Beck was present. He is requesting the sidewalk waiver because no sidewalks exist in the area. He is also asking to only pave the apron and first 50’ of his driveway at this time. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request for the sidewalk waiver for 1 year or until such time as the City determines it be installed at owner's expense, and to approve the driveway pavement waiver except that the first 50’and apron must be paved. All aye, motion carried. (2-0) Order to Comply: Remodeling without Permits or Inspections: Calumet Regional Trust 109, re: 670 N. County Line Rd.: No one was present. Mr. Hannigan stated that since receiving notice they have pulled the permits but no inspections have been made at this time. He recommends that this item either be removed from the agenda or set over for review at a later date. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set this matter over for review at the November 2, 2016 Board of Works meeting. All aye, motion carried. (2-0) Status Update: Hobart Square Detention Pond: Tim Kingsland, re: 6195 Marcella Blvd.: Chrystal Daft, Assistant at Hobart Square, and Dr. Ring were present. Ms. Daft stated that the letter sent to them did not specify which issues need to be addressed and distributed pictures of surrounding detention ponds and asked if they were in compliance. Mr. Gralik stated that Service Doctor has been hired to bring the pond into compliance and some work has been completed but it is not finished. There was discussion about what items still needed to be resolved. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to direct staff to clearly provide a list of work needed to be completed and direct the owner to complete the work within 1 week and to set this matter for review at the November 2, 2016 Board of Works meeting. All aye, motion carried. (2-0) Status Update: Liberty Heights Detention Ponds: Tim Kingsland, re: Liberty Heights Subdivision: Mr. Hall was not present. Mr. Kingsland stated that minimal cutting along the edges of the pond has been done but is not sufficient. Mr. Hall was to set up a meeting with the homeowners and start a POA but has not done so yet. Mr. Gralik stated that Mr. Hall is aware of the issues. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to notify Mr. Hall of what it will take to be in compliance and to have work done by November 2, 2016, and require Mr. Hall to appear before the Board at the November 2, 2016 Board of Works meeting. All aye, motion carried. (2-0) Board of Works Minutes: October 19, 2016 3 Consideration of Supplemental Agreement No. 1: BF&S re: Design work for Stairs and Pedestrian Ramp at Brickie Bowl: Jake Dammarell was present. Mr. Gralik recommends approval of this Agreement in order to move forward with the ADA compliance of Brickie Bowl. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Supplemental Agreement No. 1 with BF&S in the amount of $45,300 for a total not to exceed $57,100 as presented. All aye, motion carried. (2-0) Consideration of Interlocal Agreement: Emergency Vehicle Preemption (EVP) System, Various Communities: Mr. Gralik stated that this work would be done in 2 phases and that it is 90% federally funded. Discussion was held about the technology and what areas will be covered. Mr. Gralik provided a preliminary list of signals in Hobart that would be included in the project. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to recommend the Interlocal Agreement for EVP System be sent to the City Council for approval. All aye, motion carried. (2-0) Mrs. Longer noted that Attorney DeBonis has provided a Resolution that will be presented to the Council on November 2, 2016. Consideration of Contract: Lawson-Fisher Associates: re: Lake George Dam-2016 Biennial Inspection: Mr. Gralik recommends approval of contract. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the contract with Lawson-Fisher in the amount of $4,900.00 for the 2016 Biennial Inspection of the Lake George Dam as presented. All aye, motion carried. (2-0) Order to Comply: Unsafe Building Code Violations: re: Walter Tomich, 1307 S. Lake Park Ave.: Mr. Tomich was not present. Mr. Hannigan stated that he received a letter from Mr. Tomich’s attorney Jonathan Petersen, requesting a continuance of this matter until November 2, 2016 due to a schedule conflict. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this matter, ordering the owner to be in full compliance and have Mr. Tomich or a representative appear at the November 2, 2016 Board of Works meeting. All aye, motion carried. (2-0) Announcements: Randy Ralls, Service Doctor, addressed the Board regarding the Hobart Square Detention pond. He stated that he will work with Dr. Ring to address issues and come up with a maintenance plan by next Friday. Mr. Lain asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (2-0) The meeting adjourned at 5:42 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: October 19, 2016 4