Sanitary and Stormwater District Board

CITY OF HOBART SANITARY DISTRICT/STORM WATER BOARD MEETING SPECIAL MEETING OF May 20, 2015 Mr. Fulton called the meeting of the Hobart Sanitary District to order at 3:04 pm. Members in attendance: Mr. Robert Fulton, Mr. Phil Gralik, City Engineer, Mr. David Hill, Mr. Joe Broadaway, Mr. Dave Hill Also in attendance: Mayor Brian Snedecor, Attorney Anthony DeBonis, Mrs. Deborah Longer, Clerk Treasurer, Mr. Tim Kingsland and Ms. Ma Lisa Cox, Recording Secretary. Absent: Board Member, Mr. Jim Mandon. APPROVAL OF AGENDA: Mr. Gralik made a motion to approve the agenda as presented, seconded by Mr. Broadaway. All aye, motion carried. (4/0) WHITE OAK DATA ANALYSIS: Mr. Fulton presented to the Board the contract with S.E.H. for the analysis for the testing being done for White Oak Conservancy District. He noted an offer was made by the Gary Sanitary District to the Customer Communities to eliminate split sampling by the customer communities agreeing to use one lab for testing. Mr. Fulton stated that Merriville has hired S.E.H. to look at their existing lab work. He noted the contract for approval is for Mr. Jay Niece will review the lab work, collection procedures for WCD. He added that WCD will need to be reviewed and treated as an industrial partner going forward. Mr. Broadaway asked why there was no other quotes presented. Attorney DeBonis stated Mr. Niece was asked to perform the analysis due to he is familiar with the way that GSD does their testing and he is familiar with the testing in Merriville. Mr. Broadaway made a motion to approve the contract with S.E.H. for the WCD testing analysis, seconded by Mr. Gralik. All aye, motion carried. Attorney DeBonis added as of today there has been no formal agreement between the customer communities in regards to whom they will be using for testing. He noted he will present to the Board at a future meeting. WASTE WATER BILLING SERVER: Mr. Fulton stated the software has been order for Waste Water Billing. He noted an issue has been brought to her attention in regards to the server that they are currently using is not compatible with the new software. He went on to say that Mr. Ken Snedecor has provide a quote in the amount of $3,945.08 for the purchase of a server that will be compatible for the new software. Mr. Gralik stated there was a server that was going to be installed when the office moved last July, but the software was old and could not run on that server. That server is now currently being used by the District staff and Engineering Department located at City Hall. Mr. Hill stated he is concerned the Board was not made aware when the software update was presented at the May 10, 2015. He noted he would like when items are presented to the Board all aspects need to be reviewed and thought threw beforehand. Mr. Broadaway made a motion to table the purchase of a server for the billing office until the June 10, 2015 meeting, seconded by Mr. Hill. All aye, motion carried. (4/0) HSD Minutes May 20, 2015 Page 1 DEEP RIVER ACCESS PROJECT: Mr. Kingsland presented to the Board the amended solicitation for bids for the Deep River Access Project. Mr. Gralik made a motion to approve the amended solicitation of bids for the Deep River Access project, seconded by Mr. Broadaway. All aye, motion carried. (4/0) INVOICES FOR CONSIDERATION: Mr. Broadaway made a motion to approve the invoices as presented, seconded Mr. Gralik. All aye, motion carried. (4/0) ADJOURNMENT: There being no further comments or discussion, Mr. Gralik made a motion to adjourn, seconded by Mr. Hill. All ayes, motion carried. (4-0) Meeting adjourned at 3:31 pm. _________________________ ____________________________ Robert Fulton, President Ma Lisa Cox, Recording Secretary HSD Minutes may 20, 2015 Page 2