City Council Meeting

City of Holdingford Council Meeting Minutes (Approved) April 9, 2012 Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Vicki Statz, Scott Lange, Pat Meier, Keith Hommerding, Gordon Sjaaheim, Larry Hadley, Dorine Rausch, Tim Berscheid. Mayor Ernie Schmit called the meeting to order at 7:00 p.m. Motion to approve checks was made by Sue Marstein, seconded by Lloyd Rausch. AIF Motion to approve bank reconciliation for March 2012 statements was made by Lloyd Rausch, seconded by Sue Marstein. AIF Motion to approve electronic transfers, debit card purchases was made by Sue Marstein, seconded by Mike Odden. AIF Motion to approve minutes of the March, 2012 council meeting was made by Mike Odden, seconded by Lloyd Rausch. AIF Fire Department report was given by Fire Chief Keith Hommerding. He thanked the council for serving food to all the firefighters who worked on the house burn March 31, 2012. It was greatly appreciated. The Bowlus Fire Department also sent a thank you to the Holdingford F.D. for having a well-organized house burn. Training went very well for all who attended. There were several area fire departments at this burn as well as St. Cloud Tech college students. The Fire Relief Association gave out $2,000 in college scholarships to seniors. There is a burn ban on now because of the dry conditions. The department is putting in for a grant up to $3,000 from the DNR with a match of $3,000 to fight wild land fires. Motion to approve going ahead with this grant application was made by Kim Ebnet, seconded by Sue Marstein. AIF They will be seeking another Stearns Electric grant like they did last year. A F.D. convention is coming up, there is $1,000 allotted for lodging, food, travel expenses. Cost will be $150/student for this convention. This will come out of our training budget. A mock crash is being set up for Friday, May 4, working with the school student council. Also involved will be Gold Cross and Life Link. Sirens going off the first Wednesday of April, the one up by school did not go off. Pat Meier and Keith are working with Granite Electronic and Stearns County Emergency Services to get this rectified. There have been 31 calls so far this year; Albany Twnshp 1; Brockway 4; City 17; Holding 6; Krain 3. Liquor Store report was given by manager, Pat Meier. Gross revenue for March, 2012 was $34,103.75 with expenses at $30,730.62. YTD revenue is at $1,807.78 plus YTD lottery at $1,545.62 for a total of $3,353.40. We are open on Sundays featuring on our TVs, racing, golf and Twins baseball. The Booster club Pot-of-green drawing will be Saturday, April 28 th. There is bingo on Tuesday night, Friday with $1 beer. The $10,000 CD is up for renewal. Motion to renew for 6 months was made by Sue Marstein, seconded by Mike Odden. AIF Maintenance Report from Jeremy Freudenrich, Supervisor was gone over. The south bathroom in Veteran’s Park is now open. They flushed the fire hydrants in the south end of town. Cleaned wet wells at both lift stations among other projects. Mike Odden thanked the maintenance guys for the flushing of the line by his home. The water was very discolored and they worked with him to get it cleared up. Mayor’s Report, see end of minutes for full details. Old Business Scott Lange brought the council up to date on the Street Project. A pay application for approval by the council. was to close out the Dakota Supply Group contract with a Change Order. Final total for this contract was $79,180.54, a change from the bid of $99,536.61. Motion to approve this change order contingent upon approval by Rural Water and verification that all the wages, SS, etc. are paid in full to the state, was made by Kim Ebnet, seconded by Sue Marstein. AIF There will be a pre-bid construction meeting on Tuesday, April 17, 2012 for work that needs to be done on our city hall bathrooms in order to be in compliance with the Americans with Disabilities Act Larry Hadley asked about what can be done on Pedestrian Road, the part that was not in the reconstruction last fall. Use of that road by heavy equipment over the summer has broken up the tar even more than what it had been. Scott will have John Knettel meet with Larry and will bring back to the May meeting some options of what can be done. Tim Berscheid talked to the council and Scott about what part of Park Street would be paved and the ditching of water run off. Tim said he will be hauling in dirt to Veteran’s Park for the campground the third week of April. Scepaniak’s will be hauling it in for the Lion’s Club who have taken on this project. Scott said the bids for the south end of town will be out by the May meeting, with the council approving the bid winner at the June council meeting. Meanwhile, Larson’s will be fulfilling their part of the contracted $s, working on the south end of town. Second Street will need to be bid out for sure. Pay app #2 for final payment to Dakota Supply Group for the new water meters in the amount of $3,626.23 was made on a motion by Kim Ebnet, seconded by Mike Odden. AIF Motion to approve SEH invoice 254551 in the amount of $385.50 was made by Mike Odden, seconded by Sue Marstein. AIF Bulk water sales that was tabled from the last meeting: Motion to set bulk water sales the same as Albany which is at $15 per 1000 gallons for the first 5,000 gallons and $5 per1,000 gallons after that was made by Sue Marstein, seconded by Lloyd Rausch. AIF Tax will be added onto this. Discussion about the antennas on top of our water tower was tabled until the May council meeting. Delinquent water bills were discussed. Those in arrears more than 90 days: Ed Vail, Duane Young, Brian Volkers, Brent Larson, Ed Ehrlichmann, Jayson Burgardt, Diane Young, Jayme Opatz, and Moonshiner’s. It was decided that T. Kelly is to receive notice of the utility bill for Moonshiner’s as was Larry Johnson, owner of Moonshiner’s. New Business The preliminary audit report from Schlenner, Wenner was emailed to the city clerk late Monday afternoon. She emailed it to all the council and will be discussed at the May meeting with Molly Thompson from SW. Water bill for 321 Plymouth St, a foreclosed home, the mortgage company asked for a reduction in the water bill. Over the winter the pipes busted and water was running for some time before it was noticed by a neighbor. Council decided not to give a reduction in this water bill. Resolution 12-04-09-01 permitting the Holdingford Commercial Club Street Dance Committee to close off Main Street from Plymouth St. to Washington St during the street dance on Sat. July 14 was approved on a motion by Mike Odden seconded by Kim Ebnet. AIF Resolution 12-04-09-02 Thanking Blattner Energy for their generous donation of 4,660 pounds of food and $2,000 in cash to the Holdingford Food Shelf was made on a motion by Lloyd Rausch, seconded by Sue Marstein. AIF Resolution 12-04-09-03 permitting the Holdingford Commercial Club Parade Committee to close off Co. Rd. 17 from the HHS to Main St., Main St. to Washington St. Washington St. to 4 th St. back to Co. Rd. 17 for the parade route was made by Sue Marstein, seconded by Lloyd Rausch. AIF Resolution 12-04-09-04 permitting the Holdingford Commercial Club Car Show to close off Main St. from Co. Rd. 17 to Washington St., Plymouth St. from Main St. to 2nd St., and Cedar St. from Main St. to 2nd St. during the annual car show was made by Kim Ebnet, seconded by Sue Marstein. AIF Holdingford Daze burn out plan during the car show was tabled until the May meeting. No one showed up to go over their burn out plan. Payment for time spent for training in upkeep of the wastewater certification will not be made; it was not specified in the contract with J. Schueler. Hiring of a new city clerk earlier than 3 months was discussed by the council. They decided to have Kathleen Murphy help in the hiring process as was done with the current clerk. Start date is set for Monday, October 1, 2012, with the posting of the position in mid-August. Motion on this was made by Mike Odden, seconded by Lloyd Rausch. AIF There is a Board of Equalization meeting this Thursday, April 12, 2012 at 7 p.m. here at city hall. Community Ed is in the process of setting up Friday night mixed league soft ball at our softball park. It was suggested that our city hall community room is in need of new paint and a wall board be put around the south wall where tables/chairs are knocked up against the wall. Kathy O’Hara was suggested as to who would do the painting. Motion to adjourn was made by Lloyd Rausch, seconded by Sue Marstein. AIF. Meeting adjourned at 9:20 p.m. Respectfully submitted, Victoria Statz City Clerk City of Holdingford Liquor Acct: MARCH General Acct: Name Salary Name Salary Pam Voss $ 945.20 Adam Krebs $, 2,742.40 Pat Meier $ 3,315.20 Victoria Statz $ 3,315.20 Debbie Meier $ 378.81 Kathy O'Hara $ 920.32 Sherry Johnson $ 403.52 Jeremy Freudenrich $ 3,140.80 Anna Philippi $ 244.31 Ernie Schmit $ 244.00 Jackie Hadley $ 529.79 Kim Ebnet $ 137.00 Total Salary Liquor Store $ 5,816.83 Mike Odden $ 137.00 Lloyd Rausch $ 137.00 2 Pay periods ending Susan Marstein $ 137.00 3/12; 3/26 Total General Salary $ 10,910.72 Total of General and Liquor $ 16,727.55 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Date Range From 3/1/2012 To 3/31/2012 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check Type Date Vendor Name Amount Status 28051 C 3/9/2012 9 Bernick's Pepsi-Cola $711.23 C 28052 C 3/9/2012 18 C & L Distributing, Inc $2,770.50 C 28053 C 3/9/2012 24 Central-McGowan, Inc $89.78 C 28054 C 3/9/2012 707 F.I.R.E $310.00 C 28055 C 3/9/2012 70 Frito-Lay, Inc - 8416 $76.86 C 28056 C 3/9/2012 74 Gas Service Co $998.72 C 28057 C 3/9/2012 80 Gopher State One-Call, Inc $2.90 C 28058 C 3/9/2012 81 Granite Electronics, Inc $243.75 C 28059 C 3/9/2012 91 Hawkins, Inc $100.00 C 28060 C 3/9/2012 92 Headley Hardware $140.13 C 28062 C 3/9/2012 614 Holdingford Gas and Grocery $549.86 C 28063 C 3/9/2012 574 Jeremy Freudenrich $40.97 C Check Type Date Vendor Name Amount Status 28064 C 3/9/2012 539 League of MN Cities Ins. Tr/BKLY $145.00 C 28065 C 3/9/2012 155 Michels Trucking $43.68 C 28066 C 3/9/2012 730 Midcontinent Business Solutions $84.15 C 28067 C 3/9/2012 161 Mike Odden $75.00 C 28068 C 3/9/2012 354 MN DEPT OF PUBLIC SAFETY $200.00 C 28069 C 3/9/2012 685 Star Publications, LLC $78.00 C 28070 C 3/9/2012 454 Sue Marstein $85.69 C 28071 C 3/9/2012 271 UC Lab $1,267.50 C 28072 C 3/9/2012 339 Verizon Wireless $55.46 C 28074 C 3/9/2012 292 Ziegler $349.11 C 28061 C 3/9/2012 101 Holdingford Commercial Club $40.00 O 28073 C 3/9/2012 287 Wm D. Scepaniak, Inc $50.00 O 28075 C 3/30/2012 745 Adam Krebs $238.94 O 28076 C 3/30/2012 704 AFSCME Council 65 $91.18 O 28077 C 3/30/2012 6 AmeriPride Linen $24.74 O 28078 C 3/30/2012 9 Bernick's Pepsi-Cola $1,866.01 O 28079 C 3/30/2012 18 C & L Distributing, Inc $6,801.70 O 28080 C 3/30/2012 24 Central-McGowan, Inc $79.62 O 28081 C 3/30/2012 25 Centre Jobbing Company $1,389.76 O 28082 C 3/30/2012 751 CTEC $2,700.00 O 28083 C 3/30/2012 48 D & D Beer Co. $117.25 O 28084 C 3/30/2012 52 E. A. Sween Company $37.16 O 28085 C 3/30/2012 542 Environmental Equipment & Services $69.20 O 28086 C 3/30/2012 70 Frito-Lay, Inc - 8416 $128.27 O 28087 C 3/30/2012 74 Gas Service Co $1,327.94 O 28088 C 3/30/2012 90 Harry's Frozen Foods $323.75 O 28089 C 3/30/2012 91 Hawkins, Inc $3,994.69 O 28090 C 3/30/2012 481 Heggies Pizza $119.45 O 28091 C 3/30/2012 691 Integra Telecom $360.33 O 28092 C 3/30/2012 117 Jerome Schueler $500.00 O 28093 C 3/30/2012 119 Johnson Brothers Liquor C $1,618.24 O 28094 C 3/30/2012 729 Kathryn Feia $124.25 O 28095 C 3/30/2012 539 League of MN Cities Ins. Tr/BKLY $11,616.00 O 28096 C 3/30/2012 447 Marco, Inc $136.37 O 28097 C 3/30/2012 680 Mary Helmin $161.00 O 28098 C 3/30/2012 144 MEDICA $1,623.71 O 28099 C 3/30/2012 495 MN Trails $324.00 O 28100 C 3/30/2012 752 MN Valley Testing Labs $414.00 O 28101 C 3/30/2012 753 MPCA License Renewal $1,450.00 O 28102 C 3/30/2012 489 Northland Frozen Pizza, Inc $128.80 O 28103 C 3/30/2012 207 Postmaster $141.00 O 28104 C 3/30/2012 208 Principal Life $238.79 O 28105 C 3/30/2012 750 St Cloud Times #1076 $24.00 O 28106 C 3/30/2012 242 Stearns Cty Auditor-Treas $20.00 O 28107 C 3/30/2012 746 Terry Sunde $49.50 O Check Type Date Vendor Name Amount Status 28108 C 3/30/2012 258 The Nut Man $142.00 O 28109 C 3/30/2012 263 Tom's Refuse $4,892.03 O 28110 C 3/30/2012 386 USA Bluebook $152.30 O 28111 C 3/30/2012 339 Verizon Wireless $92.01 O 28112 C 3/30/2012 280 Vicki Statz $110.00 O 28113 C 3/30/2012 281 Viking Coca Cola Bottling $795.00 O 28114 C 3/30/2012 714 XCEL ENERGY 135920-8 marquee $54.72 O 28115 C 3/30/2012 384 XCEL ENERGY 51-336-4 & 8 $207.88 O 28116 C 3/30/2012 360 XCEL ENERGY 51-5655037-5 $611.28 O 28117 C 3/30/2012 359 XCEL ENERGY 51-5655038-6 $952.02 O 28118 C 3/30/2012 361 XCEL ENERGY 51-5655039-7 $406.74 O 28119 C 3/30/2012 358 XCEL ENERGY 51-5655040-0 $1,702.52 O 28120 C 3/30/2012 383 XCEL ENERGY 51-5655041-1 $496.18 O 28121 C 3/30/2012 519 Xcel Energy 51-8242904-3 $10.61 O Cleared $8,418.29 Outstanding $48,954.94 Void $0.00