City Council Meeting

City of Holdingford Council Meeting Minutes (Approved) July 09, 2012 Present at the meeting: Kim Ebnet, Mike Odden, Lloyd Rausch, Susan Marstein, Ernie Schmit, Vicki Statz, Scott Lange, Pat Meier, Keith Hommerding, Gordon Sjaaheim, Louise Winkler, Tom and Karla Kalla, Eraine and Karen Bieniek, Laverne Woidyla, Bill Molitor, Mr. and Mrs. Sjurseth. Mayor Ernie Schmit called the meeting to order at 7 p.m. Motion to approve checks was made by Kim Ebnet seconded by Lloyd Rausch. AIF The bank rec and debit/credit reports were not ready for the council. They will be viewed and approved at the July 16, 2012 special council meeting. Motion to approve minutes of the June, 2012 council meeting was made by Sue Marstein, seconded by Kim Ebnet. AIF Liquor Store financials will be available at the July 16, 2012 special meeting also. Pat has purchased all the liquor needed for Holdingford Daze. Fire Department report was given by Keith Hommerding, Fire Chief. There have been 61 calls so far this year. Eight for fire, 49 for rescue/emergency, one good intent call, two false alarms and one severe weather. The Fire Relief Association has donated $500 for fireworks, $500 to the youth of the community and also some dollars for the new desk in the fire department office. There was the rapid intervention training last Thursday. This Saturday, July 14, there is mutual aid training in the morning with Albany Fire Department. They will be back in time for the parade for Holdingford Daze. There will be water fights with local fire departments during Holdingford Daze taking place on Cedar Street at 2:30 p.m. The siren by the water tower had some work done on it, but still is in need of further repairs. For safety, the siren by the ball park is working well and can be heard throughout the town. Maintenance Report was gone over. Trees have been trimmed in the parks, picnic tables by the Wobegon trail have been restained, landscaping by the train has been completed. Mayor Ernie Schmit gave his mayor’s report. See end of minutes for details. Old Business Scott Lange, city engineer, reported on the progress of the street project. He went over pay application #9 for Larson Excavating. Motion to approve this pay app #9 for $422,636.41 was made by Sue Marstein, seconded by Mike Odden. AIF Partial pay application #8 for Rice Lake Contractors for $28,359.87 was made by Mike Odden, seconded by Sue Marstein. AIF This is not the final payment. There is a retainage of $44,000 held till all paperwork is complete and approved. Resolution 12-07-09-01 accepting as completed work on the Waste Water Treatment Plant by contractor Rice Lake Contracting was approved on a motion by Sue Marstein, seconded by Lloyd Rausch. AIF Bid opening will be Wednesday, July 11, 2012 at 3 p.m. city hall, Holdingford. After bid opening there will be a walk through with RD of the completed work on the north part of the city of the streets, curb/gutter. Monday, July 16, 2012 will be a special council meeting to award the second phase of the street/utility and curb/gutter project for the south part of Holdingford. Meeting will start at 7 p.m. The Kalla’s came to the council meeting representing several families living on the south end of town, next to Park Street. They requested that in this second phase they would like to see Park Street closed off on Main St and Second Street, so there would be no traffic on Park Street except for access from Third Street for the family that lives on Park St. The council will take this under consideration. The road is hard to maintain by the city because of frequent wash outs. Seal coating of the city hall parking lot was discussed. This will have to wait until after bid opening to see how low or high the bids are. New Business Eraine Bieniek came before the council to request approval of their property line change. After having it surveyed it was found to be 9.8 feet different than what they originally believed they had. It has been worked out with their neighbor and he needs approval from the city to have this recorded with the county. This change meets all city zoning ordinances. Motion to approve the lot transfer/split change was made by Kim Ebnet, seconded by Sue Marstein. AIF Bill Molitor from ReMax came to the council with a couple that is interested in purchasing Moonshiner’s. The council is welcoming this possibility. Resolution 12-07-09-02 Shelter Picnic Tables, thanking David and Lori Barron for their generous donation of three picnic tables to be used at Veteran’s Park was approved on a motion by Kim Ebnet, seconded by Sue Marstein. AIF Resolution 12-07-09-03 Thanking the Lion’s Club for their hard work and dedication in getting the city campground completed was approved on a motion by Sue Marstein, seconded by Mike Odden. AIF There was discussion on the clean up of Ed Vail residence. The city clerk is to write a letter to our city attorney as to how to proceed on this legal process. Motion made by Kim Ebnet, seconded by Mike Odden. AIF Lift stations will have the annual inspection done this August. Motion to approve was made by Mike Odden, seconded by Sue Marstein. AIF Weeds in the parks area need to be taken care of. The city clerk is to send a letter to residents who need to do weed control at their property. Motion to adjourn regular meeting was made by Lloyd Rausch, seconded by Mike Odden. AIF Meeting adjourned at 8:55 p.m. A closed meeting followed for discussion of union negotiations. Respectfully submitted, Victoria R. Statz City Clerk/Treasurer City of Holdingford