City Council Meeting

Holdingford City Council Meeting Minutes October 6, 2014 Mayor Ernie Schmit called the meeting to order at 7:00 p.m. The pledge of allegiance was recited. Present: Ernie Schmit, Lewis Becker, Susan Marstein, Mike Odden, Lloyd Rausch, Sandra Meer, Keith Hommerding, Patrick Meier, Dorine Rausch, Scott Lange, Robb Berscheid, Tim Berscheid, Eric Berscheid, Bob Sanchez, Mark Huls, Gordy Sjaaheim and Greg Waletzko. Motion to approve checks was made by Lewis Becker, seconded by Sue Marstein. AIF Motion to approve electronic transfers and withdrawals was made by Lloyd Rausch, seconded by Mike Odden. AIF Motion to approve bank reconciliation for September bank statements was made by Lewis Becker, seconded by Sue Marstein. AIF Motion to approve minutes of September City Council meeting was made by Sue Marstein, seconded by Lloyd Rausch. AIF Guests Scott Lange, SEH reported on the MPCA compliance schedule and reporting requirements for phosphorus limits. Concentrations of phosphorus increased after the Wastewater Treatment Plant (WWTP) project. Per MPCA limits, the city is tracking under the phosphorus limit and will not have to do a full feasibility study. Lange proposed a review of WWTP Daily Monitoring Reports and analysis of ability of the current plant to meet the expected total phosphorus limit to be completed by October 24, 2014. He estimated a cost of $1,500-$2000 for analysis. Motion made by Sue Marstein to approve analysis of WWTP to meet the expected phosphorus limit by SEH at projected fee of $1,500-$2,000. Motion seconded by Lewis Becker. AIF Sue Marstein made a motion to approve SEH claim #286673 for $910.24. Lewis Becker seconded the motion. AIF Lloyd Rausch made a motion to approve SEH claim #286679 for $3,541.92. Mike Odden seconded the motion. AIF Greg Waletzko submitted a variance application for an accessory building that would be five feet larger than the principal structure on his property on Second Street. He is waiting for documentation from Stearns County showing two property parcels combined into one. Sue Marstein made a motion to approve the variance application for an accessory building on Waletzko property pending County records documenting combination of the property parcels. Lloyd Rausch seconded the motion. AIF Mark Huls requested consideration for a garage to be built on an adjoining property parcel to his existing property on Ridge Way. The zoning ordinance states that “…no accessory building shall be used unless the principal building on the lot is also being used.” The two separate parcels need to be combined but were financed separately and refinancing would be time consuming and cost prohibitive. The principal building is located on a separate adjoining parcel and Huls has a five-year payoff plan on a Contract for Deed (COD) and can then combine the lots. The council agreed that legal documents should be drawn up to guarantee the City that the two lots will be combined within six years or if there is a default on the COD that a house will be built by current owner, Berscheid Properties. Sue Marstein made a motion to give preliminary approval to Mark Huls to build garage on adjoining property, west of existing house. Final approval will be based on documentation from the attorney to show property payoff plan and combination of parcels within six years. Lewis Becker seconded the motion. AIF Reports Municipal Liquor Store report was given by Pat Meier. Gross profits for September = $30,941.27. Expenses = $52,224.05 which included payment for repair of damaged store front. Also, included deposit for 2015 Holdingford Daze band which will be partially reimbursed by other sponsors. YTD lottery = $2,368.03. Beer sales have gone up and good inventory is on hand. Meier asked EA Sween for delay of payment or lease option for convection oven. Bands scheduled for October 17th and 31st. Colors for a front awning are being considered. Working on full food license and getting food training done before end of year. Council expressed appreciation for support during Husker themed Holdingford Hometown Thursday (HHT) that was located behind HMLS. Fire Department report was given by Chief Keith Hommerding. 51 calls this year include: 4 fire, 36 medical, 1 hazardous condition, 1 unauthorized fire, 9 canceled in route. Dorine Rausch is working on calendar fundraiser. Compressor was ordered with FEMA funds. A new rescue truck, without working transmission, was donated by Long Prairie CentraCare. Albany Chrysler took $1,500 off the price of a rebuilt transmission, which was installed for $2,150. New radios will be installed as well as other minor changes before it is put into use. Training for this month includes teaching blood draws for diabetic testing and having Dr. Gersch come out to complete training, test and certify all firefighters. Fire safety week will include a fire alarm battery check on Thursday, October 9th, with firefighters visiting residences and businesses, and the Kindergarten classes visiting the fire hall. Emergency Manager Dorine Rausch will be attending training meeting in Fridley and quarterly Stearns County Emergency Managers meeting this month. Mayor Ernie Schmit gave his Mayors’ Report. See end of minutes for details. Maintenance Report was read by Mayor Schmit. Nitrate and THM water samples were taken for Minnesota Department of Health. Brian Zapzalka attended Bio Solids training workshop for contact hours. Integra installed phone line to the wet well but are waiting on Preferred Controls for dialer installation. New well was drilled for WWTP, which pumps 75 gallons/minute. Electricity and plumbing need to be finished, before the well is operational. Two batteries were replaced in loader after one battery exploded. Batteries were less than a year old and should be under warranty. Both Maintenance guys will be attending training at SJU for water contact hours on October 22nd. Branches in front of stop signs were cut and weeds pulled on volleyball court. Hydraulic quick-tach was fixed on loader. Ed Vail’s golf cart was stolen and found by the ball park fence next to the river. Sheriff was called for report and damage on fence posts. Estimate to fix posts = $290. Gate on the ball park fence should be fixed as well as corner that is torn up on north end of park. An estimate for all fence repairs will be sought. Council Report: Concern regarding parking semi’s in residential driveway and securing property at Ed Vail’s residence. Clerk Sandra Meer submitted quote for email filter through CW Technology for all city emails. Council didn’t see need at this time. A disclosure letter for services provided by David Drown Associates was reviewed and acknowledgment will be forwarded to them. Old Business There was discussion on proposal for an assistant office position and budgeting needs for wages and additional office equipment. The proposal included an office assistant for 20 hours per week, to extend the City office hours and help with utility billing, building permits, website maintenance and various other office duties as needed. Clerk/Treasurer’s hours would be reduced to 32 hours per week to offset budget constraints. Sue Marstein made a motion to budget for an office assistant position for 20 hours per week for the 2015 year as proposed. Mike Odden seconded the motion. AIF Heidi Peper, SEH met with FEMA representative and Mayor Schmit to look at the proposed bathroom/shower/shelter at Veteran’s Park. Heidi Peper is working with FEMA on changes that are needed on the current building plans to be eligible for FEMA funds. New Business Minnesota Rural Water sponsors a mutual aid agreement to link cities that need help in emergency situations. Sue Marstein made a motion to approve Resolution 14-10-06-1 Authorizing the City of Holdingford to be a Party to Minnesota Water Agency Response Network (MnWARN). Mike Odden seconded the motion. AIF League of Minnesota Cities is offering the 2014 revised edition of MN Basic Code of Ordinances. Mike Odden made a motion to approve the $400 expenditure for the revised edition of the Minnesota Basic Code in order to update the city codes beginning January 2015. Sue Marstein seconded the motion. AIF The Stearns County Assessor’s Office was seeking to renew property assessing services contract with the City. Mike Odden made a motion to approve the Agreement for Property Assessment Services between the County of Stearns and the City of Holdingford. Lloyd Rausch seconded the motion. AIF Sue Marstein made a motion to approve Resolution 14-10-06-2 to renew the Contract for Police Services for 2015 with the Stearns County Sheriff’s Office. Lewis Becker seconded the motion. AIF Mayor Schmit and Sue Marstein submitted annual performance review for Clerk/Treasurer Sandra Meer. Lloyd Rausch made a motion to approve the performance review and wage increase from J2-J3 for Sandra Meer. Motion seconded by Lewis Becker. AIF Mayor Schmit reported on an informal proposal by Kyle Ackerman of Xtratyme to take over marketing of the Liquor Store and receive a portion of the profits. The Council did not take action on the proposal. Robb Berscheid raised concerns on the valuation of the appraisal and the State Building Code assessments that the building inspector uses to calculate the building permit fees. Both Berkon and Everything Signs were charged almost double the assessed value when calculating the building permit fees. The building inspector will be contacted. Fire Chief Keith Hommerding asked for approval to sell Rescue One Unit. Sue Marstein made a motion to approve the sale of old Rescue One Unit. Mike Odden seconded the motion. AIF Announcements Residents who are delinquent on their utility payments are: Jayson Burghardt, Steve Horvath, Jean Lashinski, Jesse Johnson, Brandon Cottrell, and Mary Voss. Motion to adjourn was made by Lloyd Rausch, seconded by Lewis Becker. Meeting adjourned at 9:05 p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford SEPTEMBER 2014 Department Gross Pay General $ 5,024.54 Public Works $ 6,518.05 Fire $ .00 Liquor $ 6,461.64 Total $18,004.23 2 pay periods ending 9/8, 9/22 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Periods Range From 2014-9 To 2014-9 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 30336 C 9/10/2014 582 Aggressive Masonry Inc $20,090.00 C 30337 C 9/10/2014 328 AllSpec Services, LLC $2,349.01 C 30338 C 9/10/2014 18 C & L Distributing, Inc $4,250.35 C 30339 C 9/10/2014 70 Frito-Lay, Inc $55.28 C 30340 C 9/10/2014 80 Gopher State One-Call, Inc $102.95 C 30341 C 9/10/2014 787 Granite City Jobbing Co $318.96 C 30342 C 9/10/2014 91 Hawkins, Inc $3,707.33 C 30343 C 9/10/2014 92 Headley Hardware $525.76 C 30344 C 9/10/2014 481 Heggies Pizza $198.00 C 30345 C 9/10/2014 614 Holdingford Gas and Grocery $333.92 C 30346 C 9/10/2014 117 Jerome Schueler $500.00 C 30347 C 9/10/2014 119 Johnson Brothers Liquor C $1,394.84 C 30348 C 9/10/2014 639 Landmark Plaster & Stucco Inc. $5,700.00 C 30349 C 9/10/2014 136 League of MN Cities $813.00 C 30350 C 9/10/2014 539 League of MN Cities Ins. Tr/BKLY $250.00 C 30351 C 9/10/2014 553 Melvin Breth $189.86 C 30352 C 9/10/2014 730 Midcontinent Business Solutions $171.52 C 30353 C 9/10/2014 161 Mike Odden $75.00 C 30354 C 9/10/2014 174 MN Mayors Assn $30.00 C 30355 C 9/10/2014 665 Blue Tarp Financial $413.11 C 30356 C 9/10/2014 205 Phillips Wine & Spirits $163.28 C 30357 C 9/10/2014 237 St Rosa Lumber, Inc $2,656.20 C 30358 C 9/10/2014 770 St. Cloud Times (Media) $40.00 C 30359 C 9/10/2014 685 Star Publications, LLC $50.00 C 30360 C 9/10/2014 240 Stearns Bank-Holdingford $25.00 C 30361 C 9/10/2014 543 Tim Haussner $450.00 C 30362 C 9/10/2014 637 Tony Stalberger $45.08 C 30363 C 9/10/2014 271 UC Lab $517.50 C 30365 C 9/10/2014 359 XCEL ENERGY 51-5655038-6 $1,037.13 C 30366 C 9/10/2014 358 XCEL ENERGY 51-5655040-0 $2,660.76 C 30367 C 9/17/2014 825 Bound Tree Medical, LLC $324.98 C 30368 C 9/17/2014 470 Dylan Risberg $280.00 C 30369 C 9/17/2014 632 E C M Publishers, Inc $58.85 C 30371 C 9/17/2014 564 Holdingford Area Historical Society $621.50 C 30372 C 9/17/2014 594 Holdingford Lions Club $500.00 C Check # Type Date Vendor Name Amount Status 30373 C 9/17/2014 131 Lange Trenching, Inc $2,000.00 C 30374 C 9/17/2014 834 Meredith Lyon $228.25 C 30375 C 9/17/2014 179 MN State Fire Dept. Assn $168.00 C 30377 C 9/17/2014 832 Stacie Supan $39.06 C 30378 C 9/17/2014 685 Star Publications, LLC $205.20 C 30379 C 9/17/2014 554 Tim Winter $28.98 C 30380 C 9/17/2014 804 Toshiba Financial Services $99.12 C 30381 C 9/17/2014 339 Verizon Wireless $92.16 C 30384 C 9/25/2014 6 AmeriPride Linen $74.94 C 30386 C 9/25/2014 9 Bernick's Pepsi-Cola $1,052.80 C 30387 C 9/25/2014 507 Blue Cross Blue Shield of Minnesota $3,911.20 C 30389 C 9/25/2014 24 Central-McGowan, Inc $46.57 C 30390 C 9/25/2014 792 CW Technology $222.00 C 30392 C 9/25/2014 52 E. A. Sween Company $768.20 C 30394 C 9/25/2014 550 Everything Signs $150.00 C 30396 C 9/25/2014 787 Granite City Jobbing Co $2,197.60 C 30397 C 9/25/2014 90 Harry's Frozen Foods $189.50 C 30400 C 9/25/2014 119 Johnson Brothers Liquor C $590.10 C 30401 C 9/25/2014 207 Postmaster $102.00 C 30405 C 9/25/2014 263 Tom's Refuse $5,141.58 C 30407 C 9/25/2014 281 Viking Coca Cola Bottling $1,256.70 C 30408 C 9/25/2014 627 WirtzBM Wine and Spirits, Inc $458.35 C 30409 C 9/25/2014 359 XCEL ENERGY 51-5655038-6 $220.20 C 30410 C 9/25/2014 383 XCEL ENERGY 51-5655041-1 $796.90 C 30411 C 9/25/2014 519 XCEL ENERGY 51-8242904-3 $74.30 C 30364 C 9/10/2014 616 Voss Builders $8,015.00 O 30370 C 9/17/2014 64 Eugene Cipala $387.01 O 30376 C 9/17/2014 833 Shari Ackerman $170.03 O 30382 C 9/17/2014 759 Volunteer FF Benefit Assoc of MN $44.00 O 30383 C 9/25/2014 835 Shirts And Skins $1,000.00 O 30385 C 9/25/2014 390 AWWA - Minnesota Section $90.00 O 30388 C 9/25/2014 18 C & L Distributing, Inc $7,527.80 O 30391 C 9/25/2014 48 D & D Beverage $145.20 O 30393 C 9/25/2014 53 Ecolab $74.81 O 30395 C 9/25/2014 70 Frito-Lay, Inc $70.14 O 30398 C 9/25/2014 481 Heggies Pizza $292.65 O 30399 C 9/25/2014 107 Holdingford Fire Relief Assn $370.00 O 30402 C 9/25/2014 451 Servocal Instruments, Inc $300.00 O 30403 C 9/25/2014 750 St Cloud Times #1076 $31.00 O 30404 C 9/25/2014 258 The Nut Man $109.00 O 30406 C 9/25/2014 270 Two Rivers Enterprise $103.93 O Cleared $71,012.88 Outstanding $18,730.57 Void $0.00