City Council Meeting

Holdingford City Council Meeting April 11, 2016 Mayor Sue Marstein called the Holdingford City Council meeting to order at 7:00 p.m. The pledge of allegiance was recited. Present: Eric Berscheid, Susan Marstein, Mike Odden, Sandra Meer, Lisa Silbernick, Melvin Breth, Keith Hommerding, Scott Lange, Gordy Sjaaheim, Tony Stalberger and Jeremy Freudenrich. Alan Walz arrived at 8:00 p.m. Eric Berscheid made a motion to approve the consent agenda, consisting of claims, checks, electronic transfers and withdrawals, bank reconciliation, and minutes of the March 14, 2016 council meeting. Motion seconded by Bob Sanchez. AIF Department Reports Liquor Store Report was read by Mayor Sue Marstein. March gross revenue = $29,425.96. Expenses = $34,310.98. Year to date lottery proceeds = $551.59. Year to date balance = -285.31. Upcoming events were noted. A new food menu is being considered. Hangers were mounted under the bar for purses and coats. Manager Pat Meier recommended switching phone companies since Midcontinent offers lower monthly rates. Eric Berscheid made a motion to switch from Integra to Midcontinent for phone services for the Municipal Liquor Store. Mike Odden seconded the motion. AIF Fire Department report was given by Chief Keith Hommerding. The department has responded to 36 calls, including 4 in Krain, 3 in Brockway, 12 in Holding Township, one City of Avon and 16 in Holdingford. New firefighter, Joe Mrosla was hired. Mike Schmidt has already completed his Firefighter 1 & Firefighter 2 classes. Firefighter physicals were completed on site last month and all firefighters passed their physicals. Mike Odden made motion to donate and send old air packs overseas as they have in the past. Eric Berscheid seconded the motion. AIF Last month’s training on new air packs went well. Training for this month will include a mock crash on April 28 th in cooperation with the high school. A few members attended a pipeline safety meeting in Foley and others attended SkyWarn training in Melrose. There is an upcoming Lake Region meeting in Elbow Lake and Chiefs meeting in Paynesville. Dorine Rausch was not available for Emergency Managers Report. Maintenance Report was read by Mayor Sue Marstein. Street sweeping is almost complete. Sprinklers at the ball field need repair. The council agreed that broken sprinkler heads should be replaced and any other needed repair should be completed since there are 3-4 softball tournaments confirmed, although there will be no regular night leagues. Swings were replaced at the playground at Veterans Park. Chlorine scales were installed at the well house. The permit for the Wastewater Treatment Plant (WWTP) was completed with the help of Colin at SEH and is ready to be signed and submitted to MPCA. Inspections of the playground and ball park were done with the goal to have minor repairs and safety concerns completed by the beginning of May. The Safety Committee, consisting of Brian Zapzalka, Andy Bartkowicz, Kathy O’Hara and Lisa Silbernick, will be meeting the first Wednesday of each month to address safety concerns. Playground, skateboard park and ball park safety issues were addressed at the April meeting, May meeting agenda includes crack filling and traffic control. Mayor Marstein noted that the Maintenance crew is looking to improve the road from the Maintenance Garage to the WWTP. They plan to fill potholes, slope road to improve runoff, level berm and clean out brush along the west side of road, and get few loads of gravel. 1,992,000 gallons of wastewater were treated and 1,624,200 gallons of water were pumped in March. Guests Jeremy Freudenrich from Opatz Metals is interested in expanding and buying residential property that is in between their existing salvage yard and rental properties. He intends to extend the salvage yard for stock piling raw iron and metals. His request included the city vacating the Spring Street alleyway located behind the ball park, a zero foot setback for fencing along neighboring residential property, rezoning the residential property to commercial/industrial, extending the city storm sewer drainage about 50 feet towards the river, and making another entrance to the salvage yard from Main Street, behind the ball park bathrooms. The City would want to maintain an easement over the storm sewer. Freudenrich has met with the county and there is a 50 foot setback from river and wetlands. More information will be gathered from Minnesota Rural Water Association (MRWA) since the property is located in the Wellhead Protection area, MPCA for compliance with storm water permits and plans, and building inspector for zoning ordinance restrictions. Consideration was postponed until the May council meeting. Old Business Maintenance staff and two council members will meet with Scott and Chris from SEH this week to start the water tower recoating bid process. Plans for the park shelter/bathhouse facility are being presented to the Holdingford Lions for fundraising and construction assistance. The League of Minnesota Cities (LMC) has finalized an agreement for community solar gardens with Geronimo Energy that would be acceptable for cities to use. The LMC does not have an agreement in place for SunShare, so the agreement that the city received last fall was forwarded to them for review and comment. Lisa Silbernick reported on online utility payment options with GovPayNet and Payment Service Network. GovPayNet offers a no cost to the city option and fees are paid by the consumer. A link will be available on the city website for residents who want to make a utility payment with a credit or debit card. The new city web pages went “live” the last week of March and information will continue to be added and updated. Comments and suggestions can be emailed to the city office at webmaster@holdingfordmn.us. A web page policy was discussed regarding space limitations in the community section of the city website. Bob Sanchez made a motion to approve the City of Holdingford’s Web Page Policy. Alan Walz seconded the motion. AIF Lisa is also working to update the acceptable use policy, the disaster recovery plan and made recommendations to improve network security at City Hall as well as the possibility of a TV screen in council chambers for presentations and sharing information. New Business A resolution to renew the agreement between the City and the State of Minnesota for joint powers with the Stearns County Attorney’s office and the County Law Enforcement was reviewed. The agreement is normally a five year agreement. Mike Odden made a motion to approve Resolution 16-04-11-1 Approving State of Minnesota Joint Powers Agreements with the City of Holdingford on behalf of its City Attorney and Law Enforcement Agency. Eric Berscheid seconded the motion. AIF Stearns County is no longer collecting annual permit fees for golf carts and it is up to each city to determine permits and fees. Following discussion, Mike Odden made a motion to continue requiring permits for golf carts at same $10 per year rate with renewals due in April of each year. Eric Berscheid seconded the motion. AIF Following review of Office Assistant Lisa Silbernick’s 6 month performance evaluation, Eric Berscheid made a motion to move Lisa Silbernick from Step F0 to Step F2. Bob Sanchez seconded the motion. AIF A new application form was reviewed for rental of the City Center and city park facilities as recommended by the League of Minnesota Cities for release of liability. Alan Walz made a motion to approve the Holdingford City Center, Park and Shelter Rental Application. Bob Sanchez seconded the motion. AIF The Holdingford Snoflyers submitted a proposal to place a portable groomer shed near the Maintenance Garage and located north of the salt shed. The location would allow direct access to the Wobegon Trail and would be placed so as not to interfere with city maintenance activity. The Snoflyers would provide liability coverage on groomer and the shed. The council did not object to the idea and the Snoflyers will present a formal proposal in the next few months. Admin Reports Mayors Report was given by Mayor Sue Marstein. See end of minutes for detailed report. Councilmember Reports: Mike Odden noted that a Korean War Veteran and POW from Princeton contacted him about donating a bench for the Wobegon Trailhead. It will be located north of the boxcar by the park shelter. One of the original millstones was donated and is displayed at the park and the petrified wood will soon be moved from behind St Mary’s to the Trailhead. Mike reported that he has all 63 years of the Holdingford Advertiser scanned into digital form. Clerk Sandra Meer noted that information is being complied and sent to the auditor for last year’s audit preparation. Announcements Residents who are delinquent in their utility payments are: Mara Glader, James Urbasich, Dave Hagemann, Janice Zarbok, Jesse Johnson, Pat Rooney, Sheila Lenarz and Dan Ziemer. The Holdingford Lionesses and Helping Hands Outreach are sponsoring Holdingford Cares Day on the morning of Saturday, April 30th and are looking for volunteers to help clean up park areas and neighborhood yards. Motion to adjourn was made by Alan Walz, seconded by Mike Odden. Meeting adjourned at 9:10 p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford  MARCH 2016 Department Gross Pay General $ 5,829.37 Public Works $ 6,744.00 Fire $ Liquor $ 6,590.12 Total $ 19,163.49 2 pay periods ending 3/7, 3/21 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Periods Range From 2016-3 To 2016-3 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 31727 C 3/10/2016 704 AFSCME Council 65 $99.91 C 31728 C 3/10/2016 6 AmeriPride Linen $127.94 C 31729 C 3/10/2016 326 Auto Value $431.50 C 31730 C 3/10/2016 9 Bernick's Pepsi-Cola $371.40 C 31731 C 3/10/2016 18 C & L Distributing, Inc $422.20 C 31732 C 3/10/2016 48 D & D Beverage $127.50 C 31733 C 3/10/2016 70 Frito-Lay, Inc $59.96 C 31734 C 3/10/2016 787 Granite City Jobbing Co $294.94 C 31735 C 3/10/2016 90 Harry's Frozen Foods $195.75 C 31736 C 3/10/2016 92 Headley Hardware $134.47 C 31737 C 3/10/2016 481 Heggies Pizza $334.40 C 31738 C 3/10/2016 101 Holdingford Chamber of Commerce $200.00 C 31739 C 3/10/2016 614 Holdingford Gas and Grocery $200.39 C 31740 C 3/10/2016 585 Holdingford Lioness Club $150.00 C 31741 C 3/10/2016 691 Integra Telecom $283.32 C 31742 C 3/10/2016 119 Johnson Brothers Liquor C $2,571.97 C 31743 C 3/10/2016 809 Lisa Burlage $300.00 C 31744 C 3/10/2016 730 Midcontinent Business Solutions $183.14 C 31745 C 3/10/2016 161 Mike Odden $75.00 C 31746 C 3/10/2016 205 Phillips Wine & Spirits $36.66 C 31747 C 3/10/2016 685 Star Publications, LLC $85.00 C 31748 C 3/10/2016 271 UC Lab $462.00 C 31749 C 3/10/2016 276 United Systems Technology $10.96 C 31750 C 3/10/2016 281 Viking Coca Cola Bottling $2,588.00 C 31751 C 3/10/2016 360 XCEL ENERGY 51-5655037-5 $1,666.37 C 31752 C 3/10/2016 359 XCEL ENERGY 51-5655038-6 $1,056.91 C 31753 C 3/10/2016 361 XCEL ENERGY 51-5655039-7 $831.26 C 31754 C 3/10/2016 358 XCEL ENERGY 51-5655040-0 $2,645.07 C 31755 C 3/10/2016 383 XCEL ENERGY 51-5655041-1 $724.01 C 31766 C 3/28/2016 370 Dorine Rausch $92.31 C 31772 C 3/28/2016 851 Health Partners $1,016.48 C 31778 C 3/28/2016 144 MEDICA $1,292.36 C 31786 C 3/28/2016 502 Ruthe Odden $161.00 C 31787 C 3/28/2016 465 Sandra Meer $38.08 C 31756 C 3/28/2016 856 Andy Bartkowicz $75.00 O 31757 C 3/28/2016 469 Barb Konsor $72.52 O 31758 C 3/28/2016 9 Bernick's Pepsi-Cola $433.14 O 31759 C 3/28/2016 507 Blue Cross Blue Shield of Minnesota $345.03 O 31760 C 3/28/2016 18 C & L Distributing, Inc $7,770.35 O 31761 C 3/28/2016 24 Central-McGowan, Inc $50.17 O 31762 C 3/28/2016 873 CenturyLink $62.91 O 31763 C 3/28/2016 448 Clarey's Safety Equipment, Inc $25.00 O 31764 C 3/28/2016 869 Customized Fire Rescue Training, Inc $750.00 O 31765 C 3/28/2016 48 D & D Beverage $133.00 O 31767 C 3/28/2016 52 E. A. Sween Company $343.30 O 31768 C 3/28/2016 53 Ecolab $77.43 O 31769 C 3/28/2016 70 Frito-Lay, Inc $110.29 O 31770 C 3/28/2016 787 Granite City Jobbing Co $925.28 O 31771 C 3/28/2016 90 Harry's Frozen Foods $70.50 O 31773 C 3/28/2016 481 Heggies Pizza $320.85 O 31774 C 3/28/2016 101 Holdingford Chamber of Commerce $50.00 O 31775 C 3/28/2016 119 Johnson Brothers Liquor C $3,195.31 O 31776 C 3/28/2016 891 Lisa Silbernick $70.48 O  31777 C 3/28/2016 153 Med-Compass, Inc $2,066.00 O 31779 C 3/28/2016 495 MN Trails $969.00 O 31780 C 3/28/2016 431 MPCA $200.00 O 31781 C 3/28/2016 199 Opatz Metals $180.00 O 31782 C 3/28/2016 205 Phillips Wine & Spirits $597.27 O 31783 C 3/28/2016 207 Postmaster $70.00 O 31784 C 3/28/2016 208 Principal Financial Group $106.52 O 31785 C 3/28/2016 861 Randy Grebinoski $843.44 O 31788 C 3/28/2016 750 St Cloud Times #1076 $36.81 O 31789 C 3/28/2016 258 The Nut Man $27.50 O 31790 C 3/28/2016 263 Tom's Refuse $6,164.53 O 31791 C 3/28/2016 804 Toshiba Financial Services $99.12 O 31792 C 3/28/2016 270 Two Rivers Enterprise $230.00 O 31793 C 3/28/2016 339 Verizon Wireless $89.61 O 31794 C 3/28/2016 281 Viking Coca Cola Bottling $45.50 O 31795 C 3/28/2016 282 Viking Industrial Center $1,380.00 O Cleared $19,270.26 Outstanding $27,985.86 Void $0.00 Golf cart permits will be available at City Hall after April 18, 2016. Annual permit fees are $10 and expire on April 1st of the following year. Applicants should bring proof of insurance and valid driver’s license. Permit conditions: 1. Only valid driver’s license holders may operate golf carts on city streets and county roads. 2. Motorized golf carts may be operated within the city on county roads where roads are posted at 30 mph or under. 3. Motorized golf carts may only be operated on designated roadways from sunrise to sunset. They shall not be operated in inclement weather or when visibility is impaired by weather, smoke, fog, other conditions or at any time when there is insufficient light to clearly see persons and vehicles on the roadway at a distance of 500 feet. 4. Motorized golf carts shall display the slow moving vehicle emblem provided in Minnesota Statutes Section 169-522, when operated on designated roadways. 5. Motorized golf carts shall be operated at all times as close to the right had curb as possible, except with the driver is making a left hand turn. 6. No person shall operate a motorized golf cart on a public sidewalk or trial unless otherwise authorized by the county. 7. The number of occupants in the motorized golf cart shall not exceed the design occupant load. Each occupant must be seated in a seat designed for occupants. 8. All operator permits shall be issued for a specific motorized golf cart. A current city issued operator’s permit tag shall be plainly visible from the front of the motorized golf cart. 9. Every motorized golf cart operator must have proof of insurance in possession while operating the motorized golf cart on designated streets and shall produce such proof of insurance on demand of a police officer as specified in Minnesota Statutes Section 169-791. 10. The motorized golf cart is in good working condition and safe for the transportation of passengers.