City Council Meeting

Public Hearing and Holdingford City Council Meeting Minutes August 14, 2017 Mayor Sue Marstein opened the Public Hearing at 7:00 p.m. Chad Randall, owner of Randall Metal Works is looking to buy the old Briar Patch Primitives building at 121 Plymouth Street. A neighboring property owner voiced concerns about parking along back alley and wants to make sure he has access to his garage in back of the property. Randall is having the property surveyed which will help determine if there is an easement over the back of the property where the alley currently runs. A building permit will be needed if an addition is put on the back. A rear overhead door will be installed so equipment and tools can be brought in. If there was a second story addition then it would need to be determined if the building was structurally sound. Other concerns were in regards to metal materials being stored outside, noise levels, smoke hazards. Randall is looking into a filtration system to filter smoke and fumes. Mike Odden motioned to close the public hearing. Eric Berscheid seconded the motion. Public hearing closed at 7:25p.m. Mayor Sue Marstein called the Holdingford City Council meeting to order at 7:25 p.m. The pledge of allegiance was recited. Present: Susan Marstein, Eric Berscheid, Mike Odden, Bob Sanchez, Keith Hommerding, Steve Horvath, Sandra Meer, Pat Meier, Scott Lange, Robb Berscheid, Elizabeth Bethke, Melvin Breth, Courtney Lange, Jeff and Pam Lichy, Chad Randall, Gordy Sjaaheim, Robert Stoermann, and Joan Wenning. Mike Odden made a motion to approve the consent agenda to include July 10, 2017 council meeting minutes, agenda, finance reports, and submitted claims. Eric Berscheid seconded the motion. AIF Department Reports Liquor Store report for June and July was given by Manager Patrick Meier. June gross revenue =$29,038.65. Expenses =$34,365.33. Year to date lottery proceeds =$1,210.00. Year to date balance =$6,299.82. July gross revenue =$45,985.62. Expenses =$37,280.61. Year to date lottery proceeds =$1,531.54. Year to date balance =$12,315.22. Back door is scheduled to be replaced this week by subcontractor from St Rosa Lumber. New bar stools should be coming in this week as well. Flooring in front of bar will be replaced in September. Fire Department report was given by Chief Keith Hommerding. The department has responded to 87 calls: five were fire, 69 medical, eight cancelled in route, three hazardous condition, and two severe weather: six in Krain Township, 30 in Holding Township, 35 in the City, 14 in Brockway Township, one in Avon Township and one at Two Rivers. Gambling proceeds were up this month and the Relief Association made a $6,000 deposit into the Truck Fund. At last week’s department meeting a company came and demonstrated air pack equipment. Air packs from two other companies will be demoed at the next meeting. New air packs will be bought with FEMA grant funds, as well as pagers and radio equipment that were ordered. A Department of Natural Resources grant was applied for but not approved. The Fire Department budget meeting will be on Wednesday, August 30th at 7:00 p.m. Training this month was set up through the County and will be on administering Narcan, an opioid counteractive drug. The department took second in the Upsala heritage Days water ball fight. There are two new applicants to the department. Congratulations to Keith Hommerding, Patrick Meier and Bruce Gerads who were awarded honorary lifetime membership to the Minnesota State Fire Fighters Association. City Emergency Manager Dorine Rausch did not have a report. Maintenance Report was given by Maintenance Specialist Steve Horvath. The water tower is still offline and the reconditioning project is well underway. There have been water discoloration issues because the water tower is offline and the water is running through a closed loop system. With old ductile pipes in parts of the city that have iron buildup, the water keeps moving in different directions and is pulling iron off the pipe walls and getting into the water. Adjustments have been made with the chlorine, fluoride and phosphate feeds to try to eliminate some buildup and hydrants have been flushed in problem areas. Curb stops are being cataloging in case they need to be found during winter snow cover. The well at the Wastewater Treatment Plant (WWTP) has excessive iron buildup that is causing plugged water lines and sprinkler system issues within the WWTP. Staff is working with well experts to resolve the issue. The blower at the WWTP has been repaired and installed. Ditches on the Pedestrian Road have been filled in with extra black dirt from the elementary school playground reconstruction project, compost and other fill. Streets in Upsala were swept, as part of the city’s mutual agreement with Upsala. Minor engine problems with the sweeper are being repaired by Rolling Lakes Auto. Pump #2 at the Lift Station was reinstalled. The pumps are still being pulled weekly to clean out rags and “disposable” wipes. Jetting will be done this fall on the south part of town as well as other sections. which may help to pinpoint where the wipes and rags are coming from. Thistle was removed from ball field parking lot area and it was noted that large timbers have been placed on city property next to Opatz Metals new fence. The council agreed that shrubs could be planted along the fence line to help reduce damage to the fence and still keep area accessible to mow. Last month 3,271,000 gallons of water were pumped and 1,622,000 gallons of wastewater were treated. Guests Following discussion, Mike Odden made motion to approve the Conditional Use Permit for applicant Chad Randall to establish an ornamental welding and fabrication business in the building located at 121 Plymouth Street with the stipulations that there is no storage of materials outside of the building for more than one week and all safety issues are addressed and the built to code. The approval is also on condition that Lisa Pfannenstein, the current property owner signs the application. Bob Sanchez seconded the motion. Motion passed. AIF SEH Engineer Scott Lange reported on the water tower reconditioning project. The water tower will be back online by August 23rd. The interior is complete and Project Manager Chris Wolfgram will meet on Wednesday with officials and Color Dynamics to talk about the placement of the logo so that it can be seen from River Road, County Road 9, and County Road 17. Lange also reviewed the first payment application request from Color Dynamics, LLC for the water tower project. The payment for $65,930.00 was approved under the consent agenda. Unfinished Business Courtney Lange presented signatures from three of her neighbors who gave permission for Lange’s to have chickens on their property on South Main Street. A letter signed by four residents on Plymouth Street was received and they were against having chickens in their neighborhood. The council agreed to wait one more month for more signatures to be gathered and brought in to city hall. Ernie Schmidt is organizing planning efforts and gathering bids for the new bathhouse shower facilities at Veteran’s Park. Bids will be presented at the September council meeting with an estimated cost of the project to be about $110,000. The work is scheduled to start next spring and facilities complete for use next summer. New Business Eric Berscheid made motion to approve Resolution 17-08-14-1 for a Holdingford Chamber of Commerce Raffle to be held on November 3, 2017 at the Holdingford American Legion. Mike Odden seconded the motion. Motion passed. AIF Six month review for Maintenance Specialist Steve Horvath was discussed. Separation of duties will be looked at since there is no supervisor in the Maintenance Department. Communication has been important for both maintenance staff since they are active National Guard members and have to make sure weekend checks are covered. Eric Berscheid made a motion to approve pay increase for Steve Horvath from Step I -0 to I-1. Mike Odden seconded the motion. Motion passed. AIF There was discussion on plowing alleys and where to pile snow since a few new fences have been put up along the alley ways and areas where snow has been piled in the past are no longer assessable. It will take more time to move the snow out of alleys, onto road, then removed from the roads. The issue will be postponed until maintenance staff and council members can meet and drive through areas in question. Budget meetings were set for Liquor Store at 4:15p.m. and General Fund at 5:15p.m. on Wednesday, August 23rd and Public Works at 4:15p.m. and Parks at 5:00p.m. on Thursday, August 24th. The Fire Department budget meeting will be on August 30th at 7:00p.m. Eric Berscheid made a motion to move $20,000 into Parks savings account and $22,383 into Rural Development savings from the General account. Bob Sanchez seconded the account. Motion passed. AIF Eric Berscheid made a motion to move $150,000 from General account to Select Reserve account to take advantage of higher interest rates. Mike Odden seconded the motion. Motion passed. AIF Eric Berscheid made a motion to renew the Certificate of Deposit at highest rate available. The renewal rates from Central Minnesota Credit Union and Stearns Bank will be obtained. Bob Sanchez seconded the motion. AIF Following up on auditors recommendations, the amount of petty cash that is held at the liquor store and the check cashing policy were discussed. Eric Berscheid made a motion that checks may be accepted for no more than $50.00 over the amount of purchase. Bob Sanchez seconded the motion. Motion passed. AIF Eric Berscheid made motion to lower petty cash on hand at the Municipal Liquor Store to $1,000.00. Mike Odden seconded the motion. Motion passed. AIF A letter signed by four neighboring residents of Bieniek’s challenged the council’s decision to approve a fourth dog for the purpose of a therapy dog and asked that the city maintain the three dog limit per household. Eric Berscheid made a motion to notify Bieniek’s that they have until the end of the year (2017) to get their dog, Riley trained as a therapy dog or the city’s motion to keep four dogs at their property may be rescinded. Sue Marstein seconded the motion. Berscheid, Marstein and Sanchez voted in favor. Odden opposed citing his opposition to the initial decision to make an exception for the fourth dog. There was discussion on purchasing a movable solar speed sign to be placed on County Road 17 to remind motorists to slow down for pedestrians crossing on the Wobegon Trail. The solar sign would replace the crossing sign that was destroyed last fall. Eric Berscheid made a motion to purchase a mobile solar speed sign next time the company offers a 25% discount sale. Mike Odden seconded the motion. AIF Admin Reports Mayors/Council Discussion notes:  The Mayor met with Waletzko’s and Jeff Kostreba regarding the sidewalk slope. Kostreba requested a sign off for approval on forms before he pours the cement. The work will be done within the next month.  Volunteers will finish patching the skatelite on the skate ramp and were asked to paint the base all one color.  The museum will no longer be open on a consistent basis but by appointment only by contacting Herman Ebnet, Mike Odden, or Ernie Schmidt.  Parking in front of church on Cedar Street is an issue when cars are parked diagonally out in roadway. Cars should be parked parallel on both sides of the street to help with traffic flow. Clerk noted the annual Tax Increment Financing (TIF) report was completed and the summary letter from David Drown Associates was reviewed. Announcements Residents who are delinquent on their utility payments are: Hyatt House, James Taylor, Mara Glader, Troy Sobania, Cody Woidylla, Sandra Ross and Travis Harlander. Next Council Meeting: Monday, September 11, 2017 at 7:00pm, work session at 6:00pm for Personnel Manual, community solar gardens. Eric Berscheid made a motion to adjourn the meeting. Mike Odden seconded the motion. Meeting adjourned at 9:20p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford JULY 2017 Department Gross Pay General $ 6,062.98 Public Works $ 6,764.28 Fire $ Liquor $ 7,535.96 Total $20,363.22 2 pay periods ending 7/7, 7/21 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Period 2017-July For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check Type Date Vendor Name Amount Status 32947 C 7/12/2017 704 AFSCME Council 65 $100.60 C 32948 C 7/12/2017 6 AmeriPride Linen $60.31 C 32949 C 7/12/2017 9 Bernick's Pepsi-Cola $1,304.75 C 32950 C 7/12/2017 18 C & L Distributing, Inc $5,428.15 C 32951 C 7/12/2017 24 Central-McGowan, Inc $59.40 C 32953 C 7/12/2017 48 D & D Beverage $294.40 C 32954 C 7/12/2017 926 Eckberg Lammers, P.C. $277.00 C 32955 C 7/12/2017 53 Ecolab $80.15 C 32956 C 7/12/2017 787 Granite City Jobbing Co $758.02 C 32957 C 7/12/2017 90 Harry's Frozen Foods $36.00 C 32958 C 7/12/2017 92 Headley Hardware $704.64 C 32959 C 7/12/2017 481 Heggies Pizza $121.20 C 32962 C 7/12/2017 614 Holdingford Gas and Grocery $240.07 C 32963 C 7/12/2017 691 Allstream $203.75 C 32964 C 7/12/2017 508 Internet Planners, LLC $65.45 C 32965 C 7/12/2017 119 Johnson Brothers Liquor C $2,644.80 C 32966 C 7/12/2017 730 Midcontinent Business Solutions $232.78 C 32967 C 7/12/2017 687 MN Dept Hlth, MDH $456.00 C 32968 C 7/12/2017 191 Northland Trust Services, Inc $16,203.75 C 32969 C 7/12/2017 198 Opatz Excavating $135.00 C 32970 C 7/12/2017 906 Pete's Portables $1,079.44 C 32971 C 7/12/2017 207 Postmaster $52.00 C 32972 C 7/12/2017 476 Preferred Controls Corp $8,600.00 C 32973 C 7/12/2017 914 Ryan Winter $500.00 C 32974 C 7/12/2017 932 Sharon Zilke $75.00 C 32975 C 7/12/2017 237 St Rosa Lumber, Inc $751.62 C 32976 C 7/12/2017 685 Star Publications, LLC $105.00 C 32977 C 7/12/2017 243 Stearns County Sheriff's Office $6,900.00 C 32978 C 7/12/2017 915 Steve Horvath $30.24 C 32979 C 7/12/2017 728 Tri-State Pump & Control, Inc. $625.00 C 32980 C 7/12/2017 271 UC Lab $1,090.50 C 32981 C 7/12/2017 276 United Systems Technology $52.88 C 32982 C 7/12/2017 903 Upper Lakes Foods, Inc. $340.39 C 32983 C 7/12/2017 339 Verizon Wireless $89.53 C 32984 C 7/12/2017 360 XCEL ENERGY 51-5655037-5 $906.41 C 32985 C 7/12/2017 361 XCEL ENERGY 51-5655039-7 $845.76 C 32986 C 7/12/2017 358 XCEL ENERGY 51-5655040-0 $2,614.32 C 32987 C 7/12/2017 519 XCEL ENERGY 51-8242904-3 $47.17 C 32988 C 7/12/2017 291 Yes Co. Inc. $46.50 C 32989 C 7/12/2017 292 Ziegler $243.12 C 32952 C 7/12/2017 836 Charles Roth $300.00 O 32960 C 7/12/2017 104 Holdingford Community Ed $100.00 O 32961 C 7/12/2017 841 Holdingford CC Fireworks Account $500.00 O 32999 C 7/25/2017 6 AmeriPride Linen $69.94 O 33000 C 7/25/2017 9 Bernick's Pepsi-Cola $673.70 O 33001 C 7/25/2017 18 C & L Distributing, Inc $1,776.05 O 33002 C 7/25/2017 21 Central MN. Alarms, Inc. $75.00 O 33003 C 7/25/2017 24 Central-McGowan, Inc $18.63 O 33004 C 7/25/2017 873 CenturyLink $63.89 O 33005 C 7/25/2017 48 D & D Beverage $381.80 O 33006 C 7/25/2017 716 Ezra Jacobson $114.62 O 33007 C 7/25/2017 70 Frito-Lay, Inc $79.34 O 33008 C 7/25/2017 787 Granite City Jobbing Co $833.15 O 33009 C 7/25/2017 90 Harry's Frozen Foods $72.00 O 33010 C 7/25/2017 481 Heggies Pizza $175.45 O 33011 C 7/25/2017 933 Helping Hands Outreach $500.00 O 33012 C 7/25/2017 882 Jason Peterson $525.00 O 33013 C 7/25/2017 134 League of MN Cities Ins. Trust $13,875.00 O 33014 C 7/25/2017 157 Mid Central Door Co $7,144.00 O 33015 C 7/25/2017 175 MN Municipal Beverage Assoc $500.00 O 33016 C 7/25/2017 911 MN PEIP $1,764.56 O 33017 C 7/25/2017 176 MN Rural Water Assn $275.00 O 33018 C 7/25/2017 893 Rolling Lake Auto $56.25 O 33019 C 7/25/2017 225 Schlenner, Wenner & Co $17,980.00 O 33020 C 7/25/2017 750 St Cloud Times #1076 $32.00 O 33021 C 7/25/2017 242 Stearns Cty Auditor-Treas $480.00 O 33022 C 7/25/2017 254 Strategic Equipment & Supply $54.17 O 33023 C 7/25/2017 412 Sunset Electric, Inc $256.95 O 33024 C 7/25/2017 263 Tom's Refuse $99.45 O 33025 C 7/25/2017 804 Toshiba Financial Services $117.79 O 33026 C 7/25/2017 281 Viking Coca Cola Bottling $1,256.25 O 33027 C 7/25/2017 360 XCEL ENERGY 51-5655037-5 $1,046.90 O 33028 C 7/25/2017 359 XCEL ENERGY 51-5655038-6 $1,300.95 O 33029 C 7/25/2017 383 XCEL ENERGY 51-5655041-1 $904.71 O 33030 C 7/25/2017 292 Ziegler $243.12 O Cleared $54,401.10 Outstanding $53,645.67 Void $0.00