City Council Meeting

Holdingford City Council Public Hearing and Meeting Minutes March 12, 2018 Mayor Sue Marstein opened the Public Hearing at 7:00pm to hear comments on the rezoning application by Michael Scegura. He requested to rezone property located at 131 River Street from Residential (R-1) to Commercial (Highway-Business). Signage is stipulated in the city ordinances. Mike Scegura noted that he’ll work with the county and city for parking and working around the drainage ditch. Council members noted that a sidewalk along the curb on River Street will most likely be added this summer when County Road 17/River Street is being repaved. Some concern was expressed regarding semi’s loading and unloading and parking along River Road. Mike Odden made a motion to close the public hearing at 7:12pm. Eric Berscheid seconded the motion. AIF The Public Hearing to hear comments on proposed zoning ordinance changes and map was opened at 7:12pm. Zoning map changes were discussed. A special district was not designated for parks and open spaces since they are permitted uses in Residential/ Agricultural (R-A), Single Family Residential (R-1) and Mixed Family Residential (R-2) Districts. Changes to the map included designating businesses located on the north side of Plymouth Street to Central Business; Ball field, campground and Park area to R-1; City property along the Wobegon Trail that includes the Maintenance Garage and WWTP to Limited Industrial (L-I); Triangle Park = R-1; Berscheid’s old D&D building = Highway Business. Definitions were added for campground, cemetery, open space, park and school. In Subd 13 Accessory Buildings; the maximum eave height was eliminated. In Section 6; Subd 3 Schools and cemeteries were added as Conditional Uses. Alan Walz made a motion to close the public hearing at 7:28pm. Bob Sanchez seconded the motion. AIF Mayor Sue Marstein called the Holdingford City Council meeting to order at 7:30 p.m. The pledge of allegiance was recited Present: Susan Marstein, Eric Berscheid, Mike Odden, Bob Sanchez, Alan Walz, Steve Horvath, Sandra Meer, Keith Hommerding, Pat Meier, Dorine Rausch, Scott Lange, Tim Berscheid, Melvin Breth, Jeremy Freudenrich, Andy Higgins, Mike Scegura, Ron Scegura, Gordy Sjaaheim and Tim Winter. Eric Berscheid made a motion to approve the consent agenda to include February 12th Council Meeting minutes, financial reports, and submitted claims. Mike Odden seconded the motion. AIF Department Reports Liquor Store report was given by manager Patrick Meier. February gross revenue =$29,209.78. Expenses =$26,455.04 less $5,026.55 payment made in 2018 for liquor purchased in 2017. Lottery $ 272.47 Year to date balance =$(3,667.25). Music performances are planned for March 23rd and the last three weekends in April. Year end 2017 inventory balance = ($6,955.65). Another quote will be requested for re-roofing the Liquor Store building. Employee reviews were done for Jesse Reinert, who has been working at the Liquor Store for two years and Jen Feldewerd who has been working at the Liquor Store for ten months. Pat Meier recommended they both be moved up two steps, with an effective date of January 1, 2018. Following discussion, Eric Berscheid made a motion to move Jesse Reinert up one step to $11.34 per hour, due to his limited part time hours. Bob Sanchez seconded the motion. AIF Alan Walz made a motion to move to Jen Feldewerd one step to $11.34 per hour effective immediately and at her one year anniversary move another step to$11.54/hour, since she has prior experience and has been taking on more hours and responsibilities. Sue Marstein seconded the motion. Alan Walz, Sue Marstein and Bob Sanchez voted in favor. Eric Berscheid and Mike Odden opposed, citing the COLA raise in January and the length of time she’s been with the city. Motion passed. Fire Department report was given by Chief Keith Hommerding. In 2018 there have been 27 calls, including, 15 in Holdingford, five in Holding Township, four in Krain, one in Avon Township and two in Brockway. Of the 27 calls, 20 were medical, three fire, three false alarms and one hazardous condition. Gambling proceeds have been steady. The Fire Relief Association breakfast fundraiser served almost 850 people and after all bills are paid will have an estimated $7,000 in profit. The department is grateful to all who supported the annual fundraiser. Proceeds are earmarked for a LUCAS CPR device. Mike Odden made a motion to approve the purchase of a LUCAS CPR machine. Alan Walz seconded the motion. AIF One more quote is need before the device will be ordered. A communication system called “I Am Responding” is now on most of the firefighters phones and let’s other members know who is responding to each call. Parts of the air packs have arrived and the remaining equipment should be received soon. Dorine Rausch, City Emergency Manager noted that a Radio Check will be done with the county this week. Maintenance Report was given by Steve Horvath. The repaired pump #2 for the Main Lift Station was delivered and installed. Since the pumps are older, the impeller parts needed to be molded and machined. The shaft seal is leaking on Pump #1 and will be replaced. Bolt threads on the pumps are stripped and larger bolts will be tapped in. With the age of the pumps, the city may have to look at changing from a dry well system and a wet well within the next four years, at an estimated cost of $100,000. The well house SCADA system is signaling false low level alarms from the water tower and they are working with Preferred Controls to troubleshoot the problem. Some microorganisms were added into the treatment process at the WWTP to help level the ammonia output. The last two test results have come back clean. Temporary Maintenance employee, Dan Lahr is getting familiar with operating the loader during snow removal. Thirty eight loads of snow were hauled out of the city to help eliminate snow melt runoff into the downtown area. Timing with the snow storm and MN Rural Water conference made parking and snow removal challenging. The main storm sewer discharge pipe that runs under ground by Opatz Metals yard is frozen and salt was put in to drains to help melt ice. The rebuilt (spare) mixer was picked up and will be stored. The air filters on the blowers at the WWTP were clogging up the belt alignment and will be inspected this week. Sample bottles were dropped off at twenty residences and will be collected this week to send in for copper and lead testing. Maintenance staff, Andy Bartkowicz will be taking time off when he can and will be on call until he’s deployed in mid-April. 1,344,900 gallons of well water were pumped. 1,414,000 gallons of wastewater was treated. Unfinished Business Mayor Marstein has been in contact with James Taylor in regards to the high water usage and meter readings from last fall, after the meter head was changed out and plumbing was checked in the house. Several videos of the meter were taken by Taylor. Maintenance staff will check with the meter vendor for possible suggestions and noted that the meter wouldn’t fail in favor of the city. Melting snow near the Opatz Metals building and in a low spot along the east side of the building is freezing and causing ice buildup along the alley that was repaved last fall. A trench was made to help alleviate the issue for the time being and it will be scoped this spring after the snow has melted to help determine a solution. The rezoning application for Scegura property on River Street was discussed. Scegura’s are in agreement with a sidewalk being placed along River Street in front of their building, signage stipulations are specified in the ordinance and parking will be made available on their property. Eric Berscheid made a motion to approve the rezoning application for property at 131 River Street from Residential (R-1) to Commercial (Highway Business). Bob Sanchez seconded the motion. AIF Alan Walz made a motion to approve the zoning ordinance changes to include the district designations on the zoning map, definitions were added for campground, cemetery, open space, park and school, in Subd 13 Accessory buildings; the maximum eave height was eliminated, and in Section 6; Subd 3 Schools and cemeteries were added as Conditional Uses. Mike Odden seconded the motion. AIF Scott Lange noted that with the proposed road construction on County Road 17 this summer he would contact the county to check on options for including sidewalk construction on the north side of County Road 17 from the trail to 2 nd Street. There was discussion on compensating employees who hold positions with the city in two departments. Steve Horvath works full time in the Maintenance Department and is also a firefighter. There was discontent that he was getting paid more than the firefighter working beside him, depending on his hours worked. Mike Odden made a motion to treat departments as two separate entities for Fire and Streets and not pay over time. Eric Berscheid seconded the motion. AIF When practical, Steve should continue to punch out from the Maintenance Department when he responds to fire calls. New Business A snow plowing policy was evaluated and discussed with several changes. More information will be gathered for procedures regarding mailboxes and major snow events. Mike Odden made a motion to approve Resolution 18-03-12-1 Holdingford Area Chamber of Commerce Ranger Raffle to be held on Friday, August 24, 2018. Alan Walz seconded the motion. AIF Quotes for support services from five IT companies were reviewed. Mike Odden made a motion to work with Community Technology Center if they will break down billing services to less than 1 hour increments. Bob Sanchez seconded the motion. AIF Tim Berscheid noted that he is working with Scott Lange from SEH to survey and divide property south of Park Street into five lots. Admin Reports Mayors/Council Discussion notes: • Possibility of getting another vehicle for the Maintenance Department to use since the Ford Ranger sold. • Historical Society and Museum received a $1,000 donation from Greg Konsor. • The Historical Society donated 24 Ford in the River books that chronicle local history for elementary social studies classes and 30 books for high school social studies classes. • The county will bring a load of 50/50 salt/sand mix for use on Main Street. • Speed sign is working to slow down drivers. Clerks Report: Reports and documents are being submitted for the audit. Deb Haus from the Stearns County Assessor’s office will address the council at the April 9th work session. Announcements Residents who are delinquent on their utility payments are Dave Hagemann, James Taylor, Jenny Gunderson, Scott Zehowski, Cody Woidylla, Bill Fellegy and Katie Severson. Eric Berscheid made a motion that water at the trailer court be shut off if the account isn’t paid down to $1,400 by March 20 th. Alan Walz seconded the motion. AIF Next Council Meeting: Monday, April 9 at 7:00pm. City offices will be closed on Friday’s, March 23rd and March 30th. The Annual Board of Appeals and Equalization meeting is scheduled for Wednesday, April 11 th at 7:00p.m. at City Hall. Eric Berscheid made a motion to adjourn the meeting. The motion was seconded by Mike Odden. Meeting adjourned at 9:40p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford FEBRUARY 2018 Department Gross Pay General $ 5,950.49 Public Works $ 6,771.83 Fire $ Liquor $ 7,080.92 Total $19,803.24 2 pay periods ending 2/2, 2/16 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Periods Range From 2018-2 To 2018-2 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 33463 C 2/12/2018 953 Acts-Treme Talent, LLC $1,100.00 C 33464 C 2/12/2018 704 AFSCME Council 65 $93.33 C 33465 C 2/12/2018 691 Allstream $202.56 C 33466 C 2/12/2018 6 AmeriPride Linen $202.50 C 33467 C 2/12/2018 9 Bernick's Pepsi-Cola $349.80 C 33468 C 2/12/2018 627 Breakthru Beverage Minnesota $1,518.85 C 33469 C 2/12/2018 828 Brian Zapzalka $650.00 C 33470 C 2/12/2018 18 C & L Distributing, Inc $2,884.05 C 33471 C 2/12/2018 817 C Emery Nelson, Inc $285.63 C 33472 C 2/12/2018 48 D & D Beverage $246.00 C 33473 C 2/12/2018 64 Eugene Cipala $171.00 C 33474 C 2/12/2018 787 Granite City Jobbing Co $400.82 C 33475 C 2/12/2018 90 Harry's Frozen Foods $76.25 C 33476 C 2/12/2018 92 Headley Hardware $284.09 C 33477 C 2/12/2018 481 Heggies Pizza $107.20 C 33478 C 2/12/2018 101 Holdingford Chamber of Commerce $50.00 C 33479 C 2/12/2018 614 Holdingford Gas and Grocery $205.03 C 33480 C 2/12/2018 657 Huls Bros Trucking $3,599.40 C 33481 C 2/12/2018 119 Johnson Brothers Liquor C $886.69 C 33482 C 2/12/2018 121 KASM Radio $200.00 C 33484 C 2/12/2018 730 Midcontinent Business Solutions $232.44 C 33485 C 2/12/2018 176 MN Rural Water Assn $230.00 C 33486 C 2/12/2018 718 Nelson's Septic Service $2,261.25 C 33488 C 2/12/2018 685 Star Publications, LLC $115.00 C 33489 C 2/12/2018 454 Sue Marstein $10.90 C 33490 C 2/12/2018 271 UC Lab $1,014.00 C 33491 C 2/12/2018 276 United Systems Technology $12.88 C 33492 C 2/12/2018 903 Upper Lakes Foods, Inc. $231.16 C 33493 C 2/12/2018 386 USA Bluebook $239.32 C 33494 C 2/12/2018 339 Verizon Wireless $89.96 C 33495 C 2/12/2018 281 Viking Coca Cola Bottling $304.00 C 33496 C 2/12/2018 282 Viking Industrial Center $210.87 C 33498 C 2/12/2018 360 XCEL ENERGY 51-5655037-5 $2,336.29 C 33499 C 2/12/2018 358 XCEL ENERGY 51-5655040-0 $3,124.41 C 33500 C 2/12/2018 383 XCEL ENERGY 51-5655041-1 $805.68 C 33501 C 2/12/2018 519 XCEL ENERGY 51-8242904-3 $58.52 C 33504 C 2/26/2018 599 Bob Pueringer $28.88 C 33483 C 2/12/2018 613 Lois Schmit $41.18 O 33487 C 2/12/2018 198 Opatz Excavating $7,818.00 O 33497 C 2/12/2018 616 Voss Builders $877.50 O Check # Type Date Vendor Name Amount Status 33502 C 2/26/2018 949 Aeration Industries International $3,970.00 O 33503 C 2/26/2018 9 Bernick's Pepsi-Cola $378.20 O 33505 C 2/26/2018 18 C & L Distributing, Inc $1,311.45 O 33506 C 2/26/2018 24 Central McGowan, Inc $32.78 O 33507 C 2/26/2018 873 CenturyLink $63.93 O 33508 C 2/26/2018 48 D & D Beverage $208.80 O 33509 C 2/26/2018 954 Darren Solinger $1,438.15 O 33510 C 2/26/2018 370 Dorine Rausch $32.18 O 33511 C 2/26/2018 62 Ernst's Locksmith $311.85 O 33512 C 2/26/2018 70 Frito-Lay, Inc $96.16 O 33513 C 2/26/2018 316 GERAD'S OIL CO., INC $44.00 O 33514 C 2/26/2018 787 Granite City Jobbing Co $281.47 O 33515 C 2/26/2018 340 HACH COMPANY $2,044.71 O 33516 C 2/26/2018 90 Harry's Frozen Foods $170.25 O 33517 C 2/26/2018 481 Heggies Pizza $181.90 O 33518 C 2/26/2018 948 Henry's Foods, Inc $780.41 O 33519 C 2/26/2018 119 Johnson Brothers Liquor C $1,962.46 O 33520 C 2/26/2018 354 MN Dept of Public Safety $200.00 O 33521 C 2/26/2018 911 MN PEIP $514.23 O 33522 C 2/26/2018 752 MN Valley Testing Labs $455.00 O 33523 C 2/26/2018 207 Postmaster $318.00 O 33524 C 2/26/2018 223 S.E.H. $50.00 O 33525 C 2/26/2018 955 Spee Dee Delivery Service, Inc $18.10 O 33526 C 2/26/2018 750 St Cloud Times #1076 $25.00 O 33527 C 2/26/2018 759 Steven Spaeth, Secretary $161.00 O 33528 C 2/26/2018 263 Tom's Refuse $6,116.58 O 33529 C 2/26/2018 804 Toshiba Financial Services $99.12 O 33530 C 2/26/2018 903 Upper Lakes Foods, Inc. $42.48 O 33531 C 2/26/2018 386 USA Bluebook $219.37 O 33532 C 2/26/2018 359 XCEL ENERGY 51-5655038-6 $1,027.39 O 33533 C 2/26/2018 361 XCEL ENERGY 51-5655039-7 $1,458.38 33534 C 2/26/2018 292 Ziegler $117.78 O Cleared $24,818.76 Outstanding $32,867.81 Void $0.00