City Council Meeting

Holdingford City Council Meeting Minutes June 11, 2018 Mayor Sue Marstein called the Holdingford City Council meeting to order at 7:05 p.m. The pledge of allegiance was recited. Prior to the meeting, members of the Holdingford Fire Department gave a demonstration on the new LUCAS–CPR machine with Resusci Annie and the new air packs. The CPR machine was purchased with donations and funds from the annual breakfast fundraiser. The Resusci Annie was donated. Fifteen new air packs were funded through a FEMA grant. Present: Susan Marstein, Eric Berscheid, Mike Odden, Bob Sanchez, Alan Walz, Sandra Meer, Steve Horvath, Keith Hommerding, Pat Meier, Dorine Rausch, Robb Berscheid, Melvin Breth, Bruce Gerads, Marty O’Hara, Aaron Rudolph, Gordy Sjaaheim, Tony Stalberger, and Liz Vos. Ernie Schmit arrived at 8:50p.m. Alan Walz made a motion to approve the consent agenda to include minutes of the May 14th Council Meeting, finance reports, and submitted claims, with two changes to the agenda under Guests; City Engineer, Scott Lange was removed and Robb Berscheid was added. Bob Sanchez seconded the motion. AIF Department Reports Liquor Store report was given by manager Patrick Meier. May gross revenue =$32,190.60. Expenses =$36,053.67. Year to date lottery proceeds =$739.66. Year to date adjusted balance = ($6,600.95). Business has been down due to summer activities. The council requested a biannual inventory to be done at the end of June. The roof was leaking during the recent storms and will be looked at. A second bid to reroof the building will be requested from Horizon Roofing. There was discussion about selling old bar stools that are currently stored in the salt shed and are getting weathered. A sign will be put up at the bar to sell stools for $5 each, first come, first served. Fire Department report was given by Chief Keith Hommerding. There have been 90 calls so far this year, including 46 in Holdingford, 23 in Holding Township, 13 in Brockway Township, six in Krain Township, one in Avon Township, and one mutual aid response to the City of St. Stephen. Of the 90 calls, 66 were medical, seven fires, six false alarms, five hazardous materials, three good intent, 2 weather related and one service call. The gambling fund is doing well. The LUCAS-CPR machine was paid for with donations. The air packs were paid for both with FEMA funds and donations. Summer training sessions will include air pack and LUCAS machine training. The department is working to secure a house burn training for this fall. Dorine Rausch reported that the next quarterly Emergency Managers meeting is in July. Emergency sirens have been working well. Maintenance Report was given by Maintenance Specialist Steve Horvath. The Wastewater Treatment Plant (WWTP) was pumped and 74,100 gallons of bio-solids were land applied. The Variable Frequency Drive was replaced with a new unit for Well #3. Preferred Controls will finish programming and install the new air conditioning unit at the well house. A leak in the stem of the water tower, near the base of the bowl was detected last week. The area was not inspected when it was refurbished. The Water tower needs to be taken out of service during the repair. A temporary patch was put on to contain the leak. Two options were discussed to have repair done by Color Dynamics: Option #1- Patch the hole; to include a preliminary inspection (televised), patch and recoat and final inspection for $5,500 or Option #2- Replace the stand pipe; to include replacing, installing, and recoating the stand pipe and up to three inspections for $7,350. Eric Berscheid made a motion to have Color Dynamics replace, install and recoat the stand pipe for $4,200. Bob Sanchez seconded the motion. Discussion on the motion indicated that final inspection should be mandatory but not necessary to have two other inspections. Berscheid amended the motion to add final inspection from SEH for the stand pipe repair for approximately $1,050. Bob Sanchez seconded the amendment to the motion. AIF The fire department will be notified when the system goes into closed loop during repairs. In May, Nelson Sanitation televised the storm drain at Spring and Main Streets that goes under Opatz Metals yard, but had to abort due to ice in the pipe and possible damage the their equipment. There was discussion on checking and televising the storm drain again to see if it was compromised. The council consented to have Nelson Sanitation televise the storm drain to eliminate speculation if the pipe was damaged from the freeze and traffic over the past year. Opatz Metals also has a storm drain located about five feet north of the city outlet and they will be notified about the scoping. The back yard property line will be checked to make sure the storage boxes have not moved. Several pot holes were fixed and the department is aware of a sink hole on 3rd Street developing along the curb line at the site of a past water main break. The pickup heads were replaced on the Street Sweeper and other minor adjustments were made. The quote for basket system to collect wipes at the Main Lift Station was reviewed along with another basket option made of stainless steel with a hand crank winch instead of rail system. A quote will be requested from Tri-State Pump for the basket with winch option. New impellers are chopping up the wipes better but the maintenance crew is still cleaning out the impellers twice a month. The Maintenance Department is limited with one vehicle and a quote from Jim’s Snowmobile and Marine for a Ranger 500 with street tires, windshield and a roof for $8,500 was discussed. Following discussion, there was consensus that a small vehicle would be more practical instead of a utility vehicle and members will start searching for small pickup. Flows at plant have stabilized but we are still treating more water that we are producing. 1,539,800 gallons of well water were pumped. 3,105,000 gallons of wastewater was treated. Guests Mike Odden moved to approve Resolution 18-06-11-2: Temporary Off Premise 3.2 Malt Liquor Sales to allow Rudolph’s Redneck Roost to sell 3.2 beer at the Tractor Pull on July 14, 2018. Eric Berscheid seconded the motion. AIF Eric Berscheid made a motion approve a Temporary 3.2 Malt Liquor license for Logan Oellien and the Holdingford Wrestling program for the Softball Tournament held July 13-15th providing special event insurance coverage is reimbursed to the city. Bob Sanchez seconded the motion. AIF Tim Berscheid submitted an application for a property lot split at 800 3rd Street. The lot is currently one parcel and Tim would like to divide the entire property into two parcels north to south. One parcel would keep an existing house facing 3rd Street and a new house would be built on the second parcel facing Prairie Street. A public hearing was set for July 9th at 7:00pm. Robb Berscheid from the Chamber asked about installing a permanent 50 amp outlet box to the outside of City Hall instead of pulling temporary power from City building for the band during Holdingford Daze. The Chamber got a quote from Sunset Electric for $450 for the box and agreed to pay for it. There would be no cost to the city to install it and it could also help food and other venders during Holdingford Daze. Alan Walz made motion to approve the installation of the electrical box on City Hall by Sunset Electric with cost to be taken care of by the Chamber of Commerce. Mike Odden seconded the motion. AIF City attorney, Andy Pratt sent an email update regarding the annexation process. He is working with the Minnesota Office of Administrative Hearings to review the annexation process and our petition to annex city owned property which may need to be amended according to the state statute. Unfinished Business A review of the current Commercial EDU’s, which are based on 2017 water usage, was discussed and updates were considered. Mike Odden made a motion to approve EDU update changes for commercial accounts for 2018. Bob Sanchez seconded the motion. AIF Several residents have asked about a discount for summer water usage as was done in the past. Discussion will be on next month’s agenda. Ernie Schmit submitted quotes for hand dryers at the bathhouse/shower facility at Veteran’s Park. The council agreed that push button dryers would be less expensive and should be ordered. They also discussed and agreed to mount motion lights on three corners of the new building instead of installing can lights under the canopy. Five security cameras with one facing each direction and one underneath the roof would also be mounted. Also, a fan would be vented that turns on/off with the light in each bathroom. The gravel drive up on the south side of the building will need to be maintained. A dump station will be located on north side of the ball park by the bathrooms. New Business Eric Berscheid made a motion to approve the liquor licenses for the Always 5 O’Clock (doing business as) Rudolph’s Redneck Roost and Holdingford American Legion Post 211 beginning July 1, 2018 through June 30, 2019. Bob Sanchez seconded the motion. AIF Alan Walz made a motion to approve Resolution 18-06-11-1: Approving Road Closure for Holdingford Daze events. Bob Sanchez seconded the motion. AIF During the road construction on County Road 17 by school a few changes will be made to the crossing area. Xcel Energy has agreed to install a new pole and street light to illuminate the cross walk on the north side of the school entrance. A flashing crosswalk sign costs $6,000-$40,000. The city and school are looking at collaborating for funding and grants to help with cost and installation. Grants were submitted for a sidewalk along River Street from the Wobegon Trail to 2 nd Street. A parking lot along the alleyway by the Wobegon Trailhead was discussed to off increase parking area and a through alley. A preliminary quote from SEH to pave the Pedestrian Road was about $10,000 for 700 feet at 18 feet wide. An additional quote will also be requested for ¼ mile of River Street by the cemetery and four other identified areas that need patching and/or repaving. There was discussion on the detour while River Street is under construction and how parking on 4th Street is causing some tight passing areas with more traffic detouring around the work area. Mike Odden made motion to approve a No Parking zone on either side of 4th Street from the intersection of River Street to city limits for the duration of road construction. Bob Sanchez seconded the motion. Berscheid, Marstein, Odden and Sanchez voted in favor. Walz opposed, noting that signs should be taken down during Holdingford Daze parade. Admin Reports Clerks Report: The auditors will be coming out this week for field work. Jason Murray of David Drown is planning to come to the August meeting to update the TIF agreement. An employee review was done with Office Assistant Shawn Williams. Mayors/Council Discussion notes: • Letters have been sent to residents who need to clean up garbage, cluttered yards, and outdoor storage areas. • Look at possibility of mounting security cameras on three sides of the Museum. • Follow up with dogs owners that have four dogs. • HMLS should not offer Friday night Buck beers during Holdingford Daze. • North ball field bathroom has new paint, new sinks, and toilets, installed by Ripplinger Plumbing. • Boy Scouts will be painting the skate board ramp at the park. Announcements Residents who are delinquent on their utility payments are: Dave Hagemann, Hyatt House, Angie Sobania, Pat Rooney, Roger Jensen, Jenny Gunderson, Wade Birt, Bill Fellegy, and Scott Riedy. Next Council Meeting: Monday, July 9, 2018 at 7:00pm. City offices will be closed on July 4th in observance of Independence Day. Bob Sanchez motion was made by to adjourn the meeting and seconded by Mike Odden. Meeting adjourned at 10:30p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford MAY 2018 Department Gross Pay General $ 6,158.56 Public Works $ 7,518.52 Fire $ Liquor $ 6,456.60 Total $20,133.68 2 pay periods ending 5/6, 5/20 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Periods Range From 2018-5 To 2018-5 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 33684 C 5/10/2018 704 AFSCME Council 65 $150.60 C 33685 C 5/10/2018 328 AllSpec Services, LLC $947.85 C 33686 C 5/10/2018 691 Allstream $213.98 C 33687 C 5/10/2018 326 Auto Value $75.08 C 33688 C 5/10/2018 8 Becker Septic Pumping $150.00 C 33689 C 5/10/2018 9 Bernick's Pepsi-Cola $551.20 C 33690 C 5/10/2018 627 Breakthru Beverage Minnesota $1,579.75 C 33691 C 5/10/2018 828 Brian Zapzalka $650.00 C 33692 C 5/10/2018 18 C & L Distributing, Inc $3,965.80 C 33693 C 5/10/2018 817 C Emery Nelson, Inc $3,135.00 C 33694 C 5/10/2018 24 Central McGowan, Inc $19.20 C 33695 C 5/10/2018 48 D & D Beverage $128.00 C 33696 C 5/10/2018 655 David Yurczyk $155.03 C 33697 C 5/10/2018 370 Dorine Rausch $242.94 C 33698 C 5/10/2018 926 Eckberg Lammers, P.C. $210.00 C 33699 C 5/10/2018 946 Emergency Response Solutions $107,242.42 C 33700 C 5/10/2018 707 F.I.R.E $550.00 C 33701 C 5/10/2018 70 Frito-Lay, Inc $61.06 C 33702 C 5/10/2018 316 GERAD'S OIL CO., INC $25.00 C 33703 C 5/10/2018 961 Goldstar Products, Inc $374.10 C 33704 C 5/10/2018 787 Granite City Jobbing Co $218.32 C 33706 C 5/10/2018 91 Hawkins, Inc $958.20 C 33707 C 5/10/2018 92 Headley Hardware $442.11 C 33709 C 5/10/2018 614 Holdingford Gas and Grocery $341.95 C 33710 C 5/10/2018 472 Laurie Fiedler $610.11 C 33711 C 5/10/2018 452 Marty Bode, MCFOA Treasurer $45.00 C 33712 C 5/10/2018 730 Midcontinent Business Solutions $232.69 C 33713 C 5/10/2018 905 Midwest Machinery Co $24.34 C 33714 C 5/10/2018 951 Shred Right $67.60 C 33715 C 5/10/2018 685 Star Publications, LLC $223.75 C 33716 C 5/10/2018 242 Stearns Cty Auditor-Treas $2,000.00 C  City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Periods Range From 2018-5 To 2018-5 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 33717 C 5/10/2018 267 Tri-County Excavating $175.00 C 33718 C 5/10/2018 271 UC Lab $940.50 C 33719 C 5/10/2018 276 United Systems Technology $12.00 C 33720 C 5/10/2018 903 Upper Lakes Foods, Inc. $74.98 C 33721 C 5/10/2018 281 Viking Coca Cola Bottling $562.00 C 33722 C 5/10/2018 360 XCEL ENERGY 51-5655037-5 $1,265.29 C 33723 C 5/10/2018 359 XCEL ENERGY 51-5655038-6 $1,005.68 C 33724 C 5/10/2018 361 XCEL ENERGY 51-5655039-7 $978.91 C 33725 C 5/10/2018 358 XCEL ENERGY 51-5655040-0 $2,704.56 C 33726 C 5/10/2018 519 XCEL ENERGY 51-8242904-3 $24.58 C 33749 C 5/29/2018 963 Karen Booth $52.49 C 33708 C 5/10/2018 100 Holdingford Booster Club $200.00 O 33727 C 5/29/2018 517 Alex Air Apparatus, Inc $770.00 O 33728 C 5/29/2018 691 Allstream $217.45 O 33729 C 5/29/2018 6 AmeriPride Linen $157.49 O 33730 C 5/29/2018 326 Auto Value $27.07 O 33731 C 5/29/2018 9 Bernick's Pepsi-Cola $687.95 O 33732 C 5/29/2018 18 C & L Distributing, Inc $6,921.00 O 33733 C 5/29/2018 24 Central McGowan, Inc $39.20 O 33734 C 5/29/2018 21 Central MN. Alarms, Inc. $105.00 O 33735 C 5/29/2018 873 CenturyLink $65.45 O 33736 C 5/29/2018 48 D & D Beverage $327.90 O 33737 C 5/29/2018 53 Ecolab $82.95 O 33738 C 5/29/2018 542 Environmental Equipment & Services $125.36 O 33739 C 5/29/2018 940 Flow Measurement and Control Co $401.67 O 33740 C 5/29/2018 70 Frito-Lay, Inc $120.64 O 33741 C 5/29/2018 316 GERAD'S OIL CO., INC $194.33 O 33742 C 5/29/2018 787 Granite City Jobbing Co $537.73 O 33743 C 5/29/2018 90 Harry's Frozen Foods $268.50 O 33744 C 5/29/2018 481 Heggies Pizza $204.10 O 33745 C 5/29/2018 948 Henry's Foods, Inc $955.20 O 33746 C 5/29/2018 868 Just for Kix $50.00 O 33747 C 5/29/2018 899 Illinois Casualty $3,371.00 O 33748 C 5/29/2018 119 Johnson Brothers Liquor C $1,204.04 O 33750 C 5/29/2018 553 Melvin Breth $29.43 O 33751 C 5/29/2018 181 MN Assoc of Small Cities $439.05 O 33752 C 5/29/2018 170 MN Dept of Health $80.00 O 33753 C 5/29/2018 911 MN PEIP $514.23 O 33754 C 5/29/2018 431 MPCA $390.00 O 33755 C 5/29/2018 431 MPCA $55.00 O 33756 C 5/29/2018 718 Nelson's Septic Service $3,090.00 O 33757 C 5/29/2018 962 Physio-Control, Inc $14,811.43 O 33758 C 5/29/2018 217 Rengel Printing Company $212.51 O 33759 C 5/29/2018 671 Ripplinger Plumbing $3,000.00 O 33760 C 5/29/2018 502 Ruthe Odden $114.09 O 33761 C 5/29/2018 223 S.E.H. $87.50 O 33762 C 5/29/2018 750 St Cloud Times #1076 $25.00 O 33763 C 5/29/2018 242 Stearns Cty Auditor-Treas $4,818.25 O 33764 C 5/29/2018 263 Tom's Refuse $7,381.98 O 33765 C 5/29/2018 804 Toshiba Financial Services $99.12 O 33766 C 5/29/2018 266 Traut Wells $357.50 O 33767 C 5/29/2018 728 Tri-State Pump & Control, Inc. $1,222.94 O 33768 C 5/29/2018 339 Verizon Wireless $97.92 O 33769 C 5/29/2018 281 Viking Coca Cola Bottling $970.78 O 33770 C 5/29/2018 360 XCEL ENERGY 51-5655037-5 $785.54 O 33771 C 5/29/2018 359 XCEL ENERGY 51-5655038-6 $360.36 O 33772 C 5/29/2018 383 XCEL ENERGY 51-5655041-1 $743.61 O 33773 C 5/29/2018 519 XCEL ENERGY 51-8242904-3 $26.30 O 33705 C 5/10/2018 90 Harry's Frozen Foods $1,082.20 V Cleared $133,387.07 Outstanding $56,746.57 Void $1,082.20