City Council Meeting

Holdingford City Council Meeting Minutes December 10, 2018 Mayor Sue Marstein called the annual Truth in Taxation public hearing to order at 7:00p.m. Following review of the levy and budget changes, Alan Walz made a motion to close the public hearing. Mike Odden seconded the motion. Public hearing was closed at 7:05p.m. The Holdingford City Council meeting was called to order at 7:05 p.m. The pledge of allegiance was recited. Present: Susan Marstein, Mike Odden, Alan Walz, Steve Horvath, Sandra Meer, Keith Hommerding, Patrick Meier, Dorine Rausch, Melvin Breth, Tony Stalberger, Katelyn Asfeld, Robb Berscheid, Craig Dewar, Larry Hadley, and Louis Walz. Absent: Eric Berscheid and Bob Sanchez. Mike Odden made a motion to approve the consent agenda to include minutes of the November 13th Council Meeting and submitted monthly claims, as well as TIF and tax abatement payments. Alan Walz seconded the motion. AIF Department Reports Liquor Store report was given by Manager Patrick Meier. November gross revenue =$29,629.04. Expenses =$30,273.91. Year to date lottery proceeds =$1,560.64. Year to date adjusted balance = $19,891.60. Charlie Roth will be performing on Saturday, December 15th. Inventory is scheduled for New Year’s Day, January 1st at 9:30a.m. Fire Department report was given by Chief Keith Hommerding. There have been 165 calls this year, including two in Avon Township, 90 in Holdingford, 37 in Holding Township, 22 in Brockway Township, 13 in Krain Township and one in St Stephen. Of those calls: 131 rescue, 11 fire, six false alarms, six good intent, five hazardous materials, five severe weather, and one service call. Calendar will be printed and sent out this month. Fundraising dollars will be used to purchase a cordless cutter/spreader. The motor was replaced on old cutter/spreader and miscellaneous repairs were done on the 700 Engine. Chief Hommerding requested annual pay in the amount of $34,439.75. The total doesn’t include training dollars, since all were submitted and reimbursed by the state. Mike Odden made a motion to approve the fire department payroll of $34,439.75. Alan Walz seconded the motion. AIF The state fire marshal will meet with the department members to talk about opportunities to fund training next year. The grant application to the DNR was denied this year. Emergency Manager, Dorine Rausch did not have a report. Maintenance Report was given by Steve Horvath. Semi-annual calibration and certification of flow meters was completed. Plowed snow once, spread salt/sand several times. The alternator in Ranger pickup was replaced. Oil change and service was done on the Chevy truck. The 4th Street utility line project caused some water quality issues around the North High Court area for a few days. Booster pump for Well #2 has stopped working so Hach will send a replacement and complete a warranty inspection. The fan unit in the heater at the WWTP pretreatment room was repaired. Decorations were put up on city hall. Shut off water, electricity and gas to abandoned house on Second Street after discovering a broken water pipe and building inspector was notified. Having issues with discolored water on east side of town and found rust sediment present by the water tower. Maintenance worked with MN Dept. of Health for polyphosphate solution and identified faulty booster pump. MN Rural Water was also contacted to help identify other solutions. Other affected residences will be identified. Took delivery of new skid steer and Arnold’s will replace the connectors to ensure compatibility with snow blower unit hydraulic connection. Several springs have been active where the new water main was put in north of High Court. The amount of water pumped compared to the amount of water treated has gone down but treated water us still high, most likely due to sump pumps that are not being pumped outside. Residents are reminded to drain sump pumps outside. 1,245,000 gallons of well water were pumped. 2,797,000 gallons of wastewater was treated. Guests Craig Dewar voiced concerns about continued parking restrictions on 4 th Street. His family has six cars to park in a two car driveway. Before the street utilities were redone, he had a gravel parking area on the east side of the street in front of his house. He requested that the gravel be replaced, if the parking restriction remains in effect, since that was the agreement before the street was repaved. The council agreed to look back at documents to find record of the original agreement. Unfinished Business An update on the Konsor Project was submitted by Engineer, Scott Lange. The water and sewer lines were extended from North High Court to the farm service road. From that point a 2 inch water line and 2 inch sanitary force main was extended to the building location. The building site was graded with the building pad, pond, ditches and drive shaped. Property descriptions will be updated. Sewer rates for the non-profit and public entities were reviewed. Mike Odden made a motion for approve a dollar per month increase of the sewer base rate from $27/month to $28/month and an increase from .010 to .0125 for excess gallons. Alan Walz seconded the motion. Following discussion, Mike Odden amended the motion to also lower the number of gallons that the base rate includes to 1,200 per month, in keeping with the November council decision for residential rates and usage. All voted in favor of the amended motion. The approved draft of the Personnel Policy was sent to the union representative. A meeting will be set up to negotiate the changes. New Business Mike Odden made a motion to approve Resolution 18-12-10-1Adopting 2019 Levy and Budget, to include updated Sewer Fund revenue as approved at the November and December council meetings. Alan Walz seconded the motion. AIF Alan Walz made a motion to approve Resolution 18-12-10-2 Designating a Polling Place. The Holdingford City Hall is the designated election polling place for Precinct 13. Mike Odden seconded the motion. AIF Alan Walz made a motion to approve Resolution 18-12-10-3 Knights of Columbus Raffle. The raffle will be held on May 2, 2019 at the Church of All Saints, St. Mary’s. Mike Odden seconded the motion. AIF Alan Walz made a motion to approve Resolution 18-12-10-4 Support of Safe Routes to School, indicating that shared use practices and opportunities to promote health activities and community involvement benefit all involved. Mike Odden seconded the motion. The resolution is the precursor to applying for federal grant funds for several proposed improvements including sidewalks and a Pedestrian walkway. AIF Delinquent utility bill notices were sent to eight residences. Five payments were received. One abandoned residence on 2nd Street had a main floor water pipe burst in November and several thousands of gallons discovered in the basement and pouring out of the foundation. The meter could not be read since it was under 5 feet of water in the basement. The council agreed that with estimates from the city engineer, the property would be billed for 200,000 gallons of water and 3 hours of city staff time for an additional $1,450.00 on the already delinquent utility charges. Alan Walz made a motion to levy delinquent utility fees to the 2019 property taxes for three properties for a total of $3,223.25. Mike Odden seconded the motion. AIF Mike Odden made a motion to approve an annual wage increase of 2% for all non-union employees beginning January 1, 2019. Alan Walz seconded the motion. AIF Information was given to council members for the Defined Contribution Plan, a retirement plan for elected officials that is offered through PERA. Discussion was postponed until next month. After reviewing the contract, Mike Odden made a motion to enter into a contract with the Tri-County Humane Society to house stray animals from the city. Sue Marstein seconded the motion. AIF A contract from the Stearns County Sheriff’s Department was not available and was postponed until next month. There was discussion on ordering a skating rink structure. The $5,525 quote for a 60’ x 100’ rink kit was 15% off of their advertised price. There are options to make the rink smaller by adjusting outer boards and the liner. It could be placed on the existing volleyball court and possibly stored in the sand salt shed. The Chamber of Commerce was willing to donate up to half of the cost and other organizations will be approached as well. Mike Odden made a motion to purchase the EZ-Ice 60’x100’ skating rink kit for $5,525 with the understanding that the Chamber and/or other organizations pay for half of the cost. Alan Walz seconded the motion. AIF Two council members need to be trained for the Local Board of Appeals. Sue Marstein and Robb Berscheid will do online training. Residents who are delinquent on their utility payments are: Dave Hagemann, Hyatt House, Shannon Backlund, Wade Birt, Brenda Rybak, William Wolter and Scott Zehowski. Admin Reports Clerks Report: The clerk expressed her appreciation for staff and council condolences following the loss of her mother last week. Mayors/Council Discussion notes: • Museum security cameras were installed thanks to Ernie Schmit, Herman Ebnet and Mike Odden. Footage can be accessed with a phone app. • Patching/paving the ¼ mile section on River Street is planned for next year when the second lift is put on the township section. In the meantime, holes will be patched as needed. Announcements City offices will be closed for the holidays on December 24 & 25th as well as December 31, 2018 and January 1, 2019. Next meeting will be Monday, January 14th at 7:00 p.m. with a work session at 6:00p.m. for WWTP water line and personnel policy Mike Odden made a motion to adjourn the meeting. Motion was seconded by Alan Walz. Meeting adjourned at 8:55p.m. Respectfully submitted, Sandra Meer City Clerk, Holdingford NOVEMBER 2018 Department Gross Pay General $ 6,043.48 Public Works $ 6,709.39 Fire $ Liquor $ 6,872.17 Total $19,625.04 2 pay periods ending 11/9, 11/23 City of Holdingford - Equal Opportunity Provider Accounts Payable Check Register Report - STEARNS BANK For The Fiscal Periods Range From 2018-11 To 2018-11 For All Vendors And For Outstanding, Cleared, Voided Checks - Computer Generated Check # Type Date Vendor Name Amount Status 34166 C 11/14/2018 704 AFSCME Council 65 $95.59 O 34167 C 11/14/2018 691 Allstream $215.04 O 34168 C 11/14/2018 944 Amanda Bialka $1,393.15 O 34169 C 11/14/2018 6 AmeriPride Linen $103.62 O 34170 C 11/14/2018 674 Audrey Lange $189.75 O 34171 C 11/14/2018 326 Auto Value $55.98 O 34172 C 11/14/2018 9 Bernick's Pepsi-Cola $386.25 O 34173 C 11/14/2018 627 Breakthru Beverage Minnesota $882.45 O 34174 C 11/14/2018 828 Brian Zapzalka $650.00 O 34175 C 11/14/2018 978 Bronson Electric $100.71 O 34176 C 11/14/2018 18 C & L Distributing, Inc $3,846.45 O 34177 C 11/14/2018 817 C Emery Nelson, Inc $1,195.00 O 34178 C 11/14/2018 24 Central McGowan, Inc $104.04 O 34179 C 11/14/2018 814 Cruise Control $300.00 O 34180 C 11/14/2018 954 Darren Solinger $1,280.84 O 34181 C 11/14/2018 655 David Yurczyk $10.00 O 34182 C 11/14/2018 676 Diane Konsor $65.25 O 34183 C 11/14/2018 370 Dorine Rausch $22.89 O 34184 C 11/14/2018 926 Eckberg Lammers, P.C. $875.00 O 34185 C 11/14/2018 61 Ernie Schmit $69.75 O 34186 C 11/14/2018 70 Frito-Lay, Inc $67.86 O 34187 C 11/14/2018 76 General Rental Center of Albany $90.00 O 34188 C 11/14/2018 787 Granite City Jobbing Co $252.28 O 34190 C 11/14/2018 979 Harry Zenzen $1,000.00 O 34191 C 11/14/2018 90 Harry's Frozen Foods $92.00 O 34192 C 11/14/2018 92 Headley Hardware $1,379.81 O 34193 C 11/14/2018 481 Heggies Pizza $296.90 O 34194 C 11/14/2018 948 Henry's Foods, Inc $847.51 O 34195 C 11/14/2018 614 Holdingford Gas and Grocery $263.41 O 34196 C 11/14/2018 882 Iron Ridge Companies $840.00 O 34197 C 11/14/2018 116 Jeanette May $72.00 O 34198 C 11/14/2018 119 Johnson Brothers Liquor C $870.35 O 34199 C 11/14/2018 333 Kathy O'Hara $65.25 O 34200 C 11/14/2018 524 Knife River $1,275.00 O 34201 C 11/14/2018 977 Linda Zapzalka $65.25 O 34202 C 11/14/2018 613 Lois Schmit $69.75 O 34203 C 11/14/2018 976 Lynne Nienaber $74.25 O 34204 C 11/14/2018 730 Midcontinent Business Solutions $232.12 O 34205 C 11/14/2018 45 MN Department of Public Safety $20.00 O 34206 C 11/14/2018 718 Nelson's Septic Service $1,960.00 O 34207 C 11/14/2018 754 Powerhouse Outdoor Equip. Inc $1,111.95 O 34208 C 11/14/2018 465 Sandra Meer $198.91 O 34209 C 11/14/2018 225 Schlenner, Wenner & Co $35.00 O 34210 C 11/14/2018 237 St Rosa Lumber, Inc $333.77 O 34211 C 11/14/2018 573 St. Cloud Refrigeration $490.55 O 34212 C 11/14/2018 685 Star Publications, LLC $384.68 O 34213 C 11/14/2018 478 Stearns County Recorder $92.00 O 34214 C 11/14/2018 263 Tom's Refuse $6,179.08 O 34215 C 11/14/2018 972 Tony Abfalter $245.00 O 34216 C 11/14/2018 268 Tri-County Humane Society $50.00 O 34217 C 11/14/2018 271 UC Lab $1,899.00 O 34218 C 11/14/2018 339 Verizon Wireless $122.27 O 34219 C 11/14/2018 281 Viking Coca Cola Bottling $816.50 O 34220 C 11/14/2018 360 XCEL ENERGY 51-5655037-5 $1,410.06 O 34221 C 11/14/2018 358 XCEL ENERGY 51-5655040-0 $3,073.12 O 34222 C 11/14/2018 519 XCEL ENERGY 51-8242904-3 $34.77 O 34224 C 11/28/2018 691 Allstream $216.06 O 34225 C 11/28/2018 9 Bernick's Pepsi-Cola $188.55 O 34226 C 11/28/2018 18 C & L Distributing, Inc $3,459.55 O 34227 C 11/28/2018 817 C Emery Nelson, Inc $255.38 O 34228 C 11/28/2018 873 CenturyLink $65.58 O 34229 C 11/28/2018 48 D & D Beverage $542.60 O 34230 C 11/28/2018 56 Emergency Apparatus Maint $1,600.37 O 34231 C 11/28/2018 940 Flow Measurement and Control Co $407.00 O 34232 C 11/28/2018 70 Frito-Lay, Inc $65.55 O 34233 C 11/28/2018 316 GERAD'S OIL CO., INC $585.31 O 34234 C 11/28/2018 787 Granite City Jobbing Co $72.60 O 34235 C 11/28/2018 299 Hardrives, INC $14,734.00 O 34236 C 11/28/2018 98 Herman Ebnet $46.33 O 34237 C 11/28/2018 118 Jim's Snowmobile & Marine $25.00 O 34238 C 11/28/2018 587 Knights of Columbus $20.00 O 34239 C 11/28/2018 911 MN PEIP $514.23 O 34240 C 11/28/2018 207 Postmaster $105.00 O 34241 C 11/28/2018 750 St Cloud Times #1076 $25.00 O 34242 C 11/28/2018 242 Stearns Cty Auditor-Treas $75.00 O 34243 C 11/28/2018 244 Stearns Cty Environmental $485.00 O 34244 C 11/28/2018 454 Sue Marstein $39.25 O 34245 C 11/28/2018 263 Tom's Refuse $6,182.08 O 34246 C 11/28/2018 804 Toshiba Financial Services $166.74 O 34247 C 11/28/2018 903 Upper Lakes Foods, Inc. $238.17 O 34248 C 11/28/2018 980 William Scepaniak $2,800.00 O 34249 C 11/28/2018 359 XCEL ENERGY 51-5655038-6 $1,494.24 O 34250 C 11/28/2018 361 XCEL ENERGY 51-5655039-7 $972.66 O 34251 C 11/28/2018 383 XCEL ENERGY 51-5655041-1 $641.82 O 34189 C 11/14/2018 299 Hardrives, INC $15,612.00 V Cleared $0.00 Outstanding $74,175.23 Void $15,612.00