City Council Meeting

Holdingford City Council Meeting Minutes February 14, 2022 The Holdingford City Council meeting was called to order at 7:00 p.m. by Mayor Sue Marstein, the Pledge of Allegiance was recited. Present at City Hall: Susan Marstein, Eric Berscheid, Robb Berscheid, Mike Odden, Seth Young, Julie Warren, Steve Horvath, Scott Lange and Herman Lensing. Robb Berscheid made a motion to approve the consent agenda to include minutes of the January 10th Council Meeting, submitted monthly claims, contract hours and financial reports. Eric Berscheid seconded the motion. All in favor. Department Reports Liquor Store financial report was reviewed. January Revenue = $29,371.25. January Expenses = $31,463.04. E-tabs and Pull tabs was $2,147.00 There was a band on Saturday, February 5th and DJ Karaoke will be on the 18th. Bar BINGO is every Wednesday. Fire Department report was reviewed. Total of 15 calls as of February 8, 2022. 7 calls were in the city of Holdingford, 7 in Holding Township, 1 in Brockway Township and 0 in Krain Township. Of the 15 calls, 14 were medical, and 1 car accident. The annual Fire Relief breakfast fundraiser will be on March 13 th. The Annual Fire Relief Association has decided to do a gun raffle with a drawing to be held at Rudolph’s Redneck Roost after the breakfast on March 13 th. The Fire Relief Association made a donation to the truck fund. One volunteer has submitted a letter of resignation effective in May, and one volunteer has taken a six-month leave of absence. First Responder Refresher is currently taking place. Bi-annual maintenance on the trucks has been completed. The Fire Department has requested approval to apply for Stearns Electric Association Operation Round Up Grant. They would like to purchase a pressure washer so members don’t have to bring in their own. Mike Odden made a motion to approve the Fire Department applying for the Stearns Electric Association Operating Round Up Grant. Robb Berscheid seconded the motion. All in favor. Maintenance Report was reviewed. The LCD screen was replaced at the Waste Water Treatment Plant. Some ammonia “bugs” had to be added to the WWTP ditches. The annual SARA Tier II report for the Department of Homeland Security was completed. Copper and Lead test results were mailed out to residents that participated. Waste Water Treatment Plant flow meters were calibrated. Contacted vendors for quotes for the well house completion. Several significant snow falls have required snow plowing. Have flushed hydrants in some problem areas. 1,966,000 gallons of well water were pumped. 1,516,000 gallons of wastewater was treated. The City Engineer was given by Scott Lange. Main Street has been completed. Scott will check with the County about the timing for turning the street over the City. Scott explained the issue with the elevation of the well house, which requires a ramp to allow for access. Due to the fact the building should have been closer to ground level, Council discussed reducing the last payment to St. Rosa Building Supply and request the reduction be applied to reduce the cost of installing the ramp. Eric Berscheid made a motion to pay St. Rosa Building Supply $4.500 for the final invoice. Seth Young seconded the motion. Voting in favor was Eric Berscheid, Seth Young, Mayor Sue Marstein, and Robb Berscheid. Opposed – Mike Odden. Motion carried. Discussed the finishing of the well house. A quote was provided from Preferred Controls Corp. for installing equipment and control panels in the amount of $22,295. A quote from Sunset Electric was provided for the electrical wiring in the amount of $2,910. After discussion, Scott Lange recommended accepting the two quotes as they fell within the price range for the project. It was mentioned if we change the current treatment for the water would we still use this well house. Scott Lange stated that we would still run the water through this well house even if an alternate treatment system was determined necessary. Eric Berscheid made a motion to accept the bids from Preferred Controls Corp. and Sunset Electric as presented. Mike Odden seconded the motion. All in favor. Old Business The Holdingford Sign that was damaged due to a storm last fall was discussed. As insurance will not cover the full replacement and they have issued a partial check to the City. We will check to see if the payment may be used for repair of the damaged sign and to refurbish the Holdingford sign by Two Rivers Inc. Will also check into the insuring of the signs to have replacement coverage. Discussed the Planning & Zoning Committee and whether it should be limited to city residents only or open up to those outside of the city limits, should there be a chair who reviews the applicants for approval, should there be term limits. This will be revisited at the March meeting. Discussed the Fire Service Contract as proposed and the section related to charging of emergency services by the townships. Council removed this section of the contract as they felt if anyone billed for services it should be the Fire Department and the fees collected would then reduce the cost to the townships. The length for the term of the contract was also discussed. Mayor Sue Marstein motioned to have the contract agreement for five years. Mike Odden seconded the motion. Voting for – Mayor Sue Marstein. Voting against – Eric Berscheid, Robb Berscheid, Seth Young, and Mike Odden. Motion failed. Eric Berscheid motioned for seven years for the term of the contract. Motion was seconded by Seth Young. Voting for – Robb Berscheid, Eric Berscheid, Seth Young, and Mike Odden. Voting against – Mayor Sue Marstein. Motion passed. The updated contract will be forwarded to the townships. New Business Reviewed Land Use Application for LED Sign for Opatz Metals & Roll-offs. Upon discussion, with a 9’ setback for the post, and an understanding that the ordinance may be adjusted for brightness, time of operation and content of sign. Eric Berscheid made a motion to approve the application. Seth Young seconded the motion. Motion carried. Residents who are delinquent on their utility payments are: Hyatt House: $4,282.59, Dave Hagemann $2,152.33, Joseph Doll $472.86 Aubrey Neuman $446.14, James Taylor $427.02, George Willenbring $400.48, Jacob Hanebuth $392.19, Kelly Kobernusz $361.22, Roger Jensen $347.76, Duane Young $330.98, Walker Nienaber $300.72. Admin Reports Mayors/Council Discussion notes:  The CMAB Grant was approved and there will be a Crazy About Concertinas event on April 3, 2022 at the American Legion from 1:00 pm – 5:00 pm.  The Council accepted a Letter of Resignation from Deputy Clerk/Treasurer, Julie Warren. The process for hiring a new Deputy Clerk/Treasurer will begin as soon as possible.  The City received a letter of engagement notice, fee schedule and MSRB client brochure from David Drown & Associates. This does not bind the City to any agreement but is required to be sent by law.  Candace Hamilton received a compliment from an area resident saying she is a good bartender and is quick to greet people and serve.  Kathy O’Hara received a compliment about how well she takes care of the hall and kitchen.  Andy Bartkowicz received a compliment for being helpful and thoughtful for holding a door open for a resident. Clerk Report  The Holdingford Local Board of Appeal and Equalization Meeting Date is scheduled for April 5 th, at 6:00 pm at City Hall.  Rental of the City owned crop land has been posted.  Request for Proposals for garbage/recycling services for the City has been posted. Announcements City offices will be closed on February 21, 2022 in observance of Presidents’ Day. Next council meeting: Monday, March 14th at 7:00 p.m. Robb Berscheid made a motion to adjourn the meeting. Motion was seconded by Mayor Sue Marstein. Meeting adjourned at 8:50p.m. Respectfully submitted, Julie Warren Deputy Clerk, Holdingford January 2022 Department Gross Pay General $7,545.83 Public Works $8,434.40 Fire Liquor $7,651.16 Total $23,631.39 2 pay periods ending 1/14/ and 1/28 City of Holdingford - Equal Opportunity Provider Page 1 Accounts Payable Check Register Report - STEARNS BANK For The Date Range From 1/1/2022 To 2/2/2022 Check # / eCheck ID Type Date Vendor Name Amt. Status 36980 C 1/13/2022 704 AFSCME Council 65 $54.94 C 36982 C 1/13/2022 828 Brian Zapzalka $650.00 C 36983 C 1/13/2022 18 C & L Distributing, Inc $8,655.10 C 36984 C 1/13/2022 24 Central McGowan, Inc $43.02 C 36985 C 1/13/2022 550 Everything Signs $100.00 C 36986 C 1/13/2022 316 GERAD'S OIL CO., INC $607.25 C 36987 C 1/13/2022 1068 Global Equipment Company Inc. $434.15 C Check # / Page 2 eCheck ID Type Date Vendor Name Amt. Status 36988 C 1/13/2022 787 Granite City Jobbing Co $820.07 C 36989 C 1/13/2022 90 Harry's Frozen Foods $99.00 C 36990 C 1/13/2022 92 Headley Hardware $578.32 C 36991 C 1/13/2022 481 Heggies Pizza $153.10 C 36992 C 1/13/2022 614 Holdingford Gas and Grocery $272.31 C 36993 C 1/13/2022 587 Knights of Columbus $20.00 C 36994 C 1/13/2022 687 MN Dept Hlth, MDH $731.00 C 36995 C 1/13/2022 638 MN DNR $289.40 C 36996 C 1/13/2022 911 MN PEIP $1,924.71 C 36997 C 1/13/2022 179 MN State Fire Dept. Assn $175.00 C 36998 C 1/13/2022 1000 Molly Schnell $96.34 C 37000 C 1/13/2022 207 Postmaster $158.00 C 37001 C 1/13/2022 995 Robert Opheim $375.00 C 37002 C 1/13/2022 750 St Cloud Times #1076 $35.00 C 37003 C 1/13/2022 685 Star Publications, LLC $163.36 C 37004 C 1/13/2022 240 Stearns Bank-Holdingford $9.90 C 37005 C 1/13/2022 242 Stearns Cty Auditor-Treas $8,112.50 C 37006 C 1/13/2022 804 Toshiba Financial Services $154.45 C 37007 C 1/13/2022 728 Tri-State Pump & Control, Inc. $680.00 C 37008 C 1/13/2022 271 UC Lab $844.00 C 37009 C 1/13/2022 339 Verizon Wireless $113.63 C 37010 C 1/13/2022 281 Viking Coca Cola Bottling $630.30 C 37011 C 1/13/2022 359 XCEL ENERGY 51-5655038-6 $1,064.54 C 37012 C 1/13/2022 361 XCEL ENERGY 51-5655039-7 $833.75 C 37013 C 1/13/2022 383 XCEL ENERGY 51-5655041-1 $335.60 C 37014 C 1/13/2022 519 XCEL ENERGY 51-8242904-3 $32.38 C 36981 C 1/13/2022 856 Andy Bartkowicz $196.95O 36999 C 1/13/2022 1015 Patricia Browen $200.00O 37015 C 1/31/2022 691 Allstream $258.63O 37016 C 1/31/2022 824 American Solutions for Business $267.72O 37017 C 1/31/2022 1013 Anderson Excavating & Septic $200.00O 37018 C 1/31/2022 6 Aramark $115.65O 37019 C 1/31/2022 326 Auto Value $200.11O 37020 C 1/31/2022 9 Bernick's Pepsi-Cola $692.96O 37021 C 1/31/2022 627 Breakthru Beverage Minnesota $282.25O 37022 C 1/31/2022 18 C & L Distributing, Inc $1,177.45O 37023 C 1/31/2022 817 C Emery Nelson, Inc $307.48O 37024 C 1/31/2022 1039 C&L Excavating, Inc $46,303.43O 37025 C 1/31/2022 21 Central MN. Alarms, Inc. $218.85O 37026 C 1/31/2022 873 CenturyLink $68.30O 37027 C 1/31/2022 48 Dahlheimer Beverage $510.60O 37028 C 1/31/2022 1020 DG Minnesota CS 2021, LLC $1,085.99O 37029 C 1/31/2022 405 DVS Renewal $19.25O 37030 C 1/31/2022 405 DVS Renewal $19.25O 37031 C 1/31/2022 550 Everything Signs $150.00O 37032 C 1/31/2022 70 Frito-Lay, Inc $55.60O 37033 C 1/31/2022 76 General Rental Center of Albany $116.73O 37034 C 1/31/2022 316 GERAD'S OIL CO., INC $90.00O 37035 C 1/31/2022 80 Gopher State One-Call, Inc $50.00O 37036 C 1/31/2022 889 GovOffice Accounts Receivable $660.00O 37015 C 1/31/2022 691 Allstream $258.63O 37016 C 1/31/2022 824 American Solutions for Business $267.72O 37017 C 1/31/2022 1013 Anderson Excavating & Septic $200.00O 37018 C 1/31/2022 6 Aramark $115.65O 37019 C 1/31/2022 326 Auto Value $200.11O 37020 C 1/31/2022 9 Bernick's Pepsi-Cola $692.96O 37021 C 1/31/2022 627 Breakthru Beverage Minnesota $282.25O 37022 C 1/31/2022 18 C & L Distributing, Inc $1,177.45O 37023 C 1/31/2022 817 C Emery Nelson, Inc $307.48O 37024 C 1/31/2022 1039 C&L Excavating, Inc $46,303.43O 37025 C 1/31/2022 21 Central MN. Alarms, Inc. $218.85O 37026 C 1/31/2022 873 CenturyLink $68.30O 37027 C 1/31/2022 48 Dahlheimer Beverage $510.60O 37028 C 1/31/2022 1020 DG Minnesota CS 2021, LLC $1,085.99O 37029 C 1/31/2022 405 DVS Renewal $19.25O 37030 C 1/31/2022 405 DVS Renewal $19.25O 37031 C 1/31/2022 550 Everything Signs $150.00O Check # / Page 3 eCheck ID Type Date Vendor Name Amt. Status 37032 C 1/31/2022 70 Frito-Lay, Inc $55.60O 37033 C 1/31/2022 76 General Rental Center of Albany $116.73O 37034 C 1/31/2022 316 GERAD'S OIL CO., INC $90.00O 37035 C 1/31/2022 80 Gopher State One-Call, Inc $50.00O 37036 C 1/31/2022 889 GovOffice Accounts Receivable $660.00O 37037 C 1/31/2022 787 Granite City Jobbing Co $483.76O 37038 C 1/31/2022 91 Hawkins, Inc $4,141.01O 37039 C 1/31/2022 1038 Hertzberg Community Solar LLC $168.62O 37040 C 1/31/2022 118 Jim's Snowmobile & Marine $250.72O 37041 C 1/31/2022 119 Johnson Brothers Liquor Co. $1,881.95O 37042 C 1/31/2022 1048 Joseph Lashinski $600.00O 37043 C 1/31/2022 686 Lake Region Firefighters Ass'n $40.00O 37044 C 1/31/2022 553 Melvin Breth $107.54O 37045 C 1/31/2022 730 Midcontinent Business Solutions $333.90O 37046 C 1/31/2022 354 MN Dept of Public Safety $200.00O 37047 C 1/31/2022 176 MN Rural Water Assn $500.00O 37048 C 1/31/2022 984 Net V Pro $15.00O 37049 C 1/31/2022 1015 Patricia Browen $200.00O 37050 C 1/31/2022 207 Postmaster $700.00O 37051 C 1/31/2022 223 S.E.H. $1,554.50O 37052 C 1/31/2022 465 Sandra Meer $150.00O 37053 C 1/31/2022 750 St Cloud Times #1076 $35.00O 37054 C 1/31/2022 896 Team Lab $332.00O 37055 C 1/31/2022 263 Tom's Refuse $6,297.07O 37056 C 1/31/2022 271 UC Lab $936.88O 37057 C 1/31/2022 281 Viking Coca Cola Bottling $576.00O 37058 C 1/31/2022 360 XCEL ENERGY 51-5655037-5 $4,103.99O 37059 C 1/31/2022 359 XCEL ENERGY 51-5655038-6 $973.20O 37060 C 1/31/2022 383 XCEL ENERGY 51-5655041-1 $799.21O 37061 C 1/31/2022 519 XCEL ENERGY 51-8242904-3 $39.41O 37062 C 2/1/2022 1061 Bremer Bank $60,214.40O Cleared $29,246.12 Outstanding $138,881.36 Void $0.00