Regular City Commission Meeting
Regular MeetingHollywood, FL · December 19, 2018
Minutes
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Meeting Minutes - Final
Wednesday, December 19, 2018
1:00 PM
Commission Chambers Room 219
Regular City Commission Meeting
CITY COMMISSION
Josh Levy, Mayor
Traci Callari, Vice Mayor - District 3
Caryl Shuham, Commissioner - District 1
Peter Hernandez, Commissioner - District 2
Richard Blattner, Commissioner - District 4
Kevin Biederman, Commissioner - District 5
Linda Sherwood, Commissioner - District 6
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
. The Regular City Commission Meeting of the City of Hollywood, Florida, was called to
order by Mayor Levy on Wednesday, December 19, 2018 at 1:06 PM in the City
Commission Room, Room 219, Joseph W. Watson Circle, Hollywood, Florida.
1. Moment of Silence
Mayor Levy announced the recent passing of former City Commissioner
John T. Williams.
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
Present: Commissioner Caryl Shuham, Commissioner Peter Hernandez, Vice
Mayor Traci Callari, Commissioner Richard Blattner, Commissioner
Kevin D. Biederman, Commissioner Linda Sherwood and Mayor Josh
Levy
CONSENT AGENDA
Approval of the Consent Agenda
ACTION: A motion was made by Vice Mayor Callari, seconded by
Commissioner Sherwood, to adopt the Consent Agenda. The
motion passed unanimously. (7-0)
5. R-2018-396 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Implement
A Settlement With Jean Suarez, Individually And As Personal
Representative Of The Estate Of Daniel Tyson, In The Amount Of
$750,000.00, No More Than $175,000 Of Which Will Be Paid By The
City.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
6. R-2018-397 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Termination For Convenience Of The Agreement With
Regions Security Services, Inc. For Uniformed, Armed And Unarmed
Security Guard Services.
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
7. R-2018-398 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Blanket Purchase
Order With Pro Secur Inc. For Uniformed, Armed And Unarmed Security
Guard Services - Citywide For An Estimated Annual Expenditure Of
$384,194.00.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
8. R-2018-399 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Blanket Purchase
Order With Arrowmail Presort Co., Inc. To Provide Presort Mail &
Fulfillment Services, Including Daily And Bulk Mail Services, In An
Estimated Annual Amount Of $146,210.00.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
9. R-2018-400 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Ranking Consulting Firms And Authorizing The Appropriate City Officials
To Execute Continuing Services Agreements With The Five (5) Highest
Ranked Firms To Provide Professional Engineering Services For Civil /
Landscape Architecture / Planning Projects.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
10. R-2018-401 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute An Interlocal
Agreement For Broward County Staff Services In Connection With
Hearings Before The Unsafe Structures Board.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
11. R-2018-402 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving General Fund Agency Grants To Certain Non-Profit
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Organizations Providing Social Services To City Of Hollywood
Residents; Authorizing The Appropriate City Officials To Execute The
Appropriate Miscellaneous Appropriations Agreement With Each
Organization For A Total Allocation Of Funding Not To Exceed
$180,000.00; Amending The Fiscal Year 2019 Adopted Operating
Budget (R-2018-301); And Further Authorizing The Department Of
Financial Services To Create Accounts As Needed To Appropriate And
Disburse Grant Funding.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
12. R-2018-403 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Purchase Order
With Field Turf For The Turf Repairs At Hollywood West Sports Park For
An Estimated Expenditure Of $52,342.50; Approving an Amendment to
The Fiscal Year 2019 Capital Improvement Program.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
13. R-2018-404 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue The Attached Blanket
Purchase Order With GL Distributors, Inc. For The Purchase Of Ballistic
Body Armor For The Police Department In The Amount Of $63,000.00.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
15. R-2018-406 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue A Purchase Order
With Environmental Products Of Florida For The Purchase Of A 2019
Vactor Model 2100 Plus Sewer Cleaner For An Estimated Expenditure
Of $464,267.00.
ACTION: This Resolution was moved by Vice Mayor Callari,
which was seconded by Commissioner Sherwood, and adopted
on the Consent Agenda. The motion passed unanimously. (7-0)
14. R-2018-405 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Issue The
Attached Blanket Purchase Order With Aclara Technologies LLC. For
The Purchase Of Star Fixed Network Automatic Meter Reading System
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Single Port And Dual Port Meter Transmission Units For An Estimated
Annual Expenditure Of $138,138.00.
Bob Glickman, 3111 N. Ocean Drive, expressed personal
opinions/concerns.
Francois Domond, Deputy Director of Public Utilities, responded to
questions raised by the public.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Vice Mayor Callari, which was
seconded by Commissioner Blattner, to adopt the Resolution. On
a voice vote the motion passed 6-1. Commisisoner Hernandez
was opposed.
16. R-2018-407 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Naming Rotary Field 1 Located At Rotary Park, 3150 Taft Street, To
“Ernie Hartman Field”.
Discussion ensued among members of the Commission.
Commissioner Biederman left the meeting at 1:32 PM and returned at
1:33 PM.
James Callari, Youth Sports of Hollywood, expressed personal
opinions/concerns.
Douglas Gonzales, City Attorney, provided additional information.
ACTION: Motion was made by Vice Mayor Callari, which was
seconded by Commissioner Hernandez, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
17. R-2018-408 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute A Billboard
Agreement With Outfront Media, LLC., For The Replacement Of A
Billboard Located At 2801 Greene Street.
Commissioner Hernandez declared a conflict of interest and left the dais
at 1:38 PM.
Mayor Levy questioned the City Attorney on the question raised earlier
about the possibility of a continuance.
Douglas Gonzales, City Attorney, responded to questions raised.
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Susan Trevarthen, Weiss Serota, Special Counsel to the City, provided
information on the Reed vs. Town of Gilbert case, and the proposed
billboard agreements presented for Commission consideration.
Discussion ensued among Susan Trevarthen and members of the
Commission.
The following individuals expressed personal opinions/concerns:
1. Brian Quail, Boys and Girls Club
2. William McCormick, Grey Robinson, Representing Outfront Media
3. Ron Book, Ronald Book, P.A., Representing Outfront Media
Andria Wingett, Assistant Director of Development Services, provided a
presentation on items 17 and 18.
Discussion ensued among staff and members of the Commission.
Susan Trevarthen, Weiss Serota, Special Counsel to the City, responded
to questions raised by the Commission.
ACTION: Motion was made by Commissioner Biederman to deny
the Resolution. The motion died due to lack of a second.
Discussion ensued among members of the Commission.
ACTION: Motion was made by Commissioner Biederman, which
was seconded by Vice Mayor Callari, to continue the Resolution to
the January 16, 2019 Regular Commission Meeting.
Dr. Wazir Ishmael, City Manager, provided additional information.
Discussion ensued on the motion to continue.
ACTION: Vice Mayor Callari withdrew her second on the motion to
continue. There was no other second presented, therefore, the
motion to continue died.
Discussion ensued among staff and members of the Commission.
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
ACTION: Motion was made by Commissioner Blattner, which was
seconded by Commissioner Shuham, to adopt the Resolution
with the following conditions: 1) display static messages and not
full motion video or animation; 2) minimum dwell time of six
seconds for each message; 3) agreement supersedes all other
agreements for said property; 4) submit an as built survey prior to
certificate of completiong, i.e. close out of building permit. On a
voice vote the motion passed 5-1. Commissioner Biederman was
opposed and Commissioner Hernandez abstained.
18. R-2018-409 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute A Billboard
Agreement With Blue Rooster Media, LLC., For The Replacement Of A
Billboard Located At 2930 Hollywood Boulevard.
Commissioner Shuham left the meeting at 2:40 PM.
The Commission recessed at 2:41 PM and reconvened at 2:51 PM with
all members of the Commission present.
Michael Stevens, Derrevere Stevens Black & Cazrd, expressed personal
opinions/concerns.
ACTION: Motion was made by Vice Mayor Callari, which was
seconded by Commissioner Biederman, to adopt the Resolution
with the following conditions: 1) display static messages and not
full motion video or animation; 2) minimum dwell time of six
seconds for each message; 3) agreement supersedes all other
agreements for said property; 4) submit an as built survey prior to
certificate of completiong, i.e. close out of building permit. On a
voice vote the motion passed unanimously. (7-0)
19. P-2018-069 Presentation By William Grey, Project Manager, Florida Department Of
Transportation (FDOT), On Hollywood Boulevard Complete Streets
Construction.
Luis Lopez, City Engineer, introduced FDOT representatives.
Rebecca Guerrero, FDOT Outreach Specialist, and William Grey, FDOT
Project Manager, provided a presentation on the status of the Hollywood
Boulevard Complete Street Construction on Hollywood Boulevard from
City Hall to Dixie Highway.
Discussion ensued among FDOT representatives and members of the
Commission.
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Commissioner Callari left the meeting at 3:05 PM and returned at 3:07
PM.
Discussion ensued among FDOT representatives and members of the
Commission.
Vice Mayor Callari left the meeting at 3:32 PM and returned at 3:33 PM.
Discussion ensued among FDOT representatives and members of the
Commission.
Commissioner Blattner left the meeting at 3:39 PM and returned at 3:42
PM.
Discussion ensued among FDOT representatives and members of the
Commission.
20. R-2018-333 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Considering The Request For Site Plan Approval For A Communication
Tower Located At 1200 Sheridan Street (“West Lake Park”). (18-P-49)
Douglas Gonzales, City Attorney, stated the quasi-judicial procedures
were previously properly waived.
Andria Wingett, Assistant Director of Development Services, provided a
presentation on the background and progress of the item.
Daniel Mendoza, Cohen, Friedman and Mendoza Architects and
Engineers, provided information on the CIRC Hotel site.
Tracy Jackson, Broward County, provided an update on the proposed
communication tower location.
Discussion ensued among staff, Daniel Mendoza, Tracy Jackson and
members of the Commission.
Douglas Gonzales, City Attorney, explained the review standards criteria
the Commission needs to consider.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Blattner, which was
seconded by Vice Mayor Callari, to continue the Resolution. On a
voice vote the motion passed unanimously. (7-0)
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
The Commission recessed at 4:47 PM and reconvened at 4:56 PM with
all members of the Commission present.
21. R-2018-365 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Considering A Consent Decree Settlement With Greenbriar
Apartment/Motel, Inc.
Douglas Gonzales, City Attorney, explained the intent of the resolution.
Keith Poliakoff, Counsel for Greenbriar, explained the two provisions of
the settlement agreement which require clarification.
Discussion ensued among staff and members of the Commission.
The Commission temporarily passed this item and will take it up later in
the meeting.
22. R-2018-410 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute
Quitclaim Deeds For The Sale Of City-Owned Timeshare Interests
Known As Unit 20, Weeks 31 And 32, In The Resort Facility Of
Hollywood Sands Resort, Parcel Id No. 514212CJ9998, Said Property
Located At 2404 North Surf Road, And Condominium Parcel 306, Unit
Week 12, In The Resort Facility Of Hollywood Beach Hotel And Towers,
Parcel Id No. 514213BD0130, Said Property Located At 301 Harrison
Street, Subject To Approval By The Electorate At A Referendum To Be
Held On March 12, 2019; And Providing For An Effective Date.
ACTION: Motion was made by Commissioner Sherwood, which
was seconded by Vice Mayor Callari, to adopt the Resolution. On
a voice vote the motion passed unanimously. (7-0)
23. R-2018-411 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Issue
Purchase Orders To Stingray Chevrolet, Duval Ford, LLC., Alan Jay
Chevrolet, Inc., Rechtien International Truck, Inc., And Alan Jay Toyota
For The Purchase Of 36 Vehicles For A Total Amount Of $1,616,695.50.
ACTION: Motion was made by Commissioner Biederman, which
was seconded by Commissioner Blattner, to adopt the
Resolution. On a voice vote the motion passed unanimously. (7-0)
24. CITIZENS’ COMMENTS
The following individuals expressed personal opinions/concerns:
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
1. Domingo Garcia, 6013 Johnson Street
2. Mike Scully, 616 SW 19 Street, Fort Lauderdale
3. Petros Himargios, 6771 Thomas Street
4. Lori Bembanaste, 3200 North Ocean Drive, Apt 206
5. Catherine Uden, Surfrider Foundation
6. Patricia Antrican, 2534 Fillmore Street
7. Clark Stevens
8. Caroline McLaughlin, 3200 North Ocean Drive
9. Howard Sher, 4223 Van Buren Street
25. Vice Mayor Callari, District 3
Tree Replacement
Vice Mayor Callari stated on the swale at N. 31st Avenue and Taft Street
the trees have not been replaced since the Hurricane, a resident is
concerned about when they will be replaced.
Commissioner Blattner left the meeting at 5:36 PM.
Rotary Park Field
Vice Mayor Callari thanked the Commission for the naming of the Rotary
Park Field in honor of Ernie Hartman.
Property Standards
Vice Mayor Callari stated the property standards at 2727 Johnson
Street, 2513 Fillmore Street, 5440 Taylor Street, etc. need to be
addressed. She wants to find a way through the roadblocks.
Merry Christmas and Happy New Year
Vice Mayor Callari wished everyone a Merry Christmas and a Happy
New Year.
26. Commissioner Blattner, District 4
Commissioner Blattner was absent.
27. Commissioner Biederman, District 5
Animal Code Officers
Commissioner Biederman gave kudos to the Animal Code Officers who
had 74 cats spayed and neutered in their Catch and Release Program.
Commissioner Biederman encouraged the public to report cat colonies.
Representative Shevrin Jones
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Commissioner Biederman announced on January 31, 2019
Representative Shevrin Jones will have a Listening Tour at 6:00 PM at
Boulevard Heights Community Center.
Civic/Neighborhood Associations
Commissioner Biederman encouraged residents to participate in their
civic/neighborhood association meetings.
Merry Christmas and Happy New Year
Commissioner Biederman wished everyone a Merry Christmas and a
Happy New Year.
28. Commissioner Sherwood, District 6
Red Light
Commissioner Sherwood stated she submitted a request for a red light
at S 52nd Avenue and Washington Street and has not received a
response yet.
Bike Lanes
Commissioner Sherwood questioned the line of engineering flags on
Washington Street if they were for bike lanes, as she was not aware of it.
Civic/Neighborhood Associations
Commissioner Sherwood stated she agrees with Commissioner
Biederman how essential civic/neighborhood associations are.
Merry Christmas and Happy New Year
Commissioner Sherwood wished everyone a Merry Christmas and a
Happy New Year.
29. Commissioner Shuham, District 1
ILA Workshop
Commissioner Shuham thanked Clay Milan, Community Development
Manager, and everyone involved in the ILA workshop. Commissioner
Shuham reiterated her concern on having tight controls on the
renovations that will be taking place.
Water Main Break
Commissioner Shuham thanked Francois Domond, Deputy Director of
Public Utilities, and the Department of Public Utilities staff for the
amazing response on the water main break on the beach last week.
Noisy Pump
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Commissioner Shuham stated on Saturday she got a complaint about a
noisy pump on Hollywood Beach, and again thanked Francois Domond,
Deputy Director of Public Utilities, and the Department of Public Utilities
staff for their response.
Park Gate Access
Commissioner Shuham explained a quadriplegic was unable to use a
Park facility due to the gate access. The Department of Parks,
Recreation and Cultural Arts responded by changing the type of handle
used right away.
Merry Christmas and Happy New Year
Commissioner Shuham wished everyone a Merry Christmas and a
Happy New Year.
30. Commissioner Hernandez, District 2
ILA Workshop
Commissioner Hernandez stated individuals have asked the
Commission for ILA information and they are sent to the department, but
the department gives them varying responses. Commissioner
Hernandez asked that uniform information be distributed regarding the
ILA and asked staff to start a first time homebuyer list and to establish a
target date.
Merry Christmas and Happy New Year
Commissioner Hernandez wished everyone a Merry Christmas and a
Happy New Year.
31. Mayor Levy
Vessel Exclusion Zone Buoys
Mayor Levy stated he was not privy to staff recommendations regarding
paddle boarding issues, but he understands the community pleas,
hopefully the issues will be resolved shortly. Mayor Levy stated once the
paddle boards are outside the 300 foot vessel exclusion zone it is now
regulated by Coast Guard, which they are now considered a vessel and
must have a floatation device. Mayor Levy suggested even within the
exclusion zone paddle boarders have a floatation device or life vest .
Mayor Levy stated in Miami-Dade County the vessel exclusion zone is
marked with buoys. Mayor Levy suggested the City mark the vessel
exclusion zones with buoys to be easily identified for swimmers and
boaters. Commissioner Biederman and Vice Mayor Callari supported
the request.
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
Red Light
Mayor Levy stated regarding the request for a red light at S 52nd Avenue
and Washington Street, it is part of the site plan approval for Park View
at Hillcrest to have a traffic circle. Commissioner Sherwood responded
staff is looking into the issue with the County for a red light as the
residents do not want a traffic circle.
Merry Christmas and Happy New Year
Mayor Levy wished everyone a Merry Christmas and a Happy New Year.
32. City Attorney
Happy Holidays
Douglas Gonzales, City Attorney, wished everyone a happy holiday.
33. City Manager
Holiday Operation Hours
Dr. Wazir Ishmael, City Manager, announced City Hall offices will be
open December 24th and December 31st from 7:00 AM until 12:00 PM.
All passive parks will be open on December 25th, no garbage pickup on
December 25th, all operations will resume on Boxing Day December
26th.
Beach Renourishment
Dr. Wazir Ishmael, City Manager, announced the public is invited to a
meeting by the Army Corps of Engineers for beach renourishment
program on segment three, on Wednesday, January 9, 2019 at Anne
Kolb Nature Center.
Driftwood Middle School
Dr. Wazir Ishmael, City Manager, congratulated Driftwood Middle School
for being recognized with the Green Flag Eco School award by the
National Wildlife Federation, only one of five schools in Florida given the
award.
Operation Paint Brush
Dr. Wazir Ishmael, City Manager, announced the Department of Public
Works will hold Operation Paint Brush on Saturday, January 12, 2019
from 8:00 AM to 12:00 PM at the Public Works facility.
Happy Holidays
Dr. Wazir Ishmael, City Manager, wished staff, Commission and
residents happy holidays.
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Regular City Commission Meeting Meeting Minutes - Final December 19, 2018
21. R-2018-365 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Considering A Consent Decree Settlement With Greenbriar
Apartment/Motel, Inc.
Discussion continued from earlier in the meeting.
Shiv Newaldass, Director of Development Services, reviewed the two
things in the agreement staff would like to have the Commission adopt; to
ensure a start date and a completion date. The developer has agreed to
a completion date of 6 years. Currently, there is no penalty based upon
the request of the Commission.
Keith Poliakoff, Attorney for the Applicant, stated if the project is not
substatnially completed in 6 years, they would come back to the City
Commission for approval of an extension, or build to the current codes at
that time.
Douglas Gonzales, City Attorney, provided additional information
regarding liquidated damages.
Keith Poliakoff, Attorney for the Applicant, agreed to fixed liquidated
damages of 150K a year for each year the building is not substantially
completed, beyond the 6 year deadline.
Dr. Wazir Ishmael, City Manager, expressed City administration's desire
to have liquidated damages, he suggested 6 years for completion of the
building and $1,200 a day liquidated damages.
ACTION: Motion was made by Commissioner Hernandez, which
was seconded by Mayor Levy, to adopt the Resolution with an
amendment to require the construction be completed with a drop
dead date of six calendar years, with $1,200 liquidated damages
per day. On a voice vote the motion passed unanimously. (7-0)
34. The meeting adjourned at 6:01 PM.
______________________________
Patricia A. Cerny, MMC
City Clerk
Hollywood, Florida
Approved on:
______________________
City of Hollywood Page 13
Agenda
Regular City Commission Meeting
Wednesday, December 19, 2018
1:00 PM
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Commission Chambers Room 219
CITY COMMISSION
Josh Levy, Mayor
Traci Callari, Vice Mayor - District 3
Caryl Shuham, Commissioner - District 1
Peter Hernandez, Commissioner - District 2
Richard Blattner, Commissioner - District 4
Kevin Biederman, Commissioner - District 5
Linda Sherwood, Commissioner - District 6
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
NOTES
The Consent Agenda is comprised of items prepared by various offices and departments in the
City. These items are routine and/or non-controversial in nature, and may be voted upon by the
Commission in one motion as listed below.
The regular agenda consists of items that must be discussed or that could be considered
controversial, and are voted upon by the Commission individually.
Agenda items not scheduled for a specific time may be considered at any time during the
meeting, at the Commission’s discretion. However, time certain items will not be considered by
the Commission earlier than the time listed for those items, although those items may be taken
up at a later time.
The following items on this agenda are time certain items.
1:15 PM - Items - 16 thru 18
1:45 PM - Item - 19
2:00 PM - Item - 20
5:00 PM - Item - 24
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
CONSENT AGENDA
(Items #5 thru 15)
If a citizen wishes to comment on a specific item, he/she should submit a comment card to the
City Clerk before the Commission approves the consent agenda.
OFFICE OF THE CITY ATTORNEY
5. R-2018-396 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Implement A Settlement With Jean Suarez, Individually And As
Personal Representative Of The Estate Of Daniel Tyson, In The Amount
Of $750,000.00, No More Than $175,000 Of Which Will Be Paid By
The City.
Attachments: Suarez Settlement Reso rev.docx
BIS 19-052.docx
City of Hollywood Page 2
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
OFFICE OF THE CITY MANAGER
6. R-2018-397 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Termination For Convenience Of The
Agreement With Regions Security Services, Inc. For Uniformed, Armed
And Unarmed Security Guard Services.
Attachments: rregionssecurity.doc
Termination email.pdf
BIS 19-053.doc
7. R-2018-398 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Blanket
Purchase Order With Pro Secur Inc. For Uniformed, Armed And
Unarmed Security Guard Services - Citywide For An Estimated Annual
Expenditure Of $384,194.00.
Attachments: rprosecur.doc
F-4551-17-PB ProSecur.pdf
tersecurityguard.doc
BIS 19-054.doc
8. R-2018-399 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Blanket
Purchase Order With Arrowmail Presort Co., Inc. To Provide Presort
Mail & Fulfillment Services, Including Daily And Bulk Mail Services, In
An Estimated Annual Amount Of $146,210.00.
Attachments: Revised ResArrowmailPresort.doc
Presort Mail Tabulation_Packet_for_1712-018 Arrowmail.pdf
Contract Renewal Evaluation Form.pdf
ArrowMail - Piggyback Request Form.pdf
ArrowMail Certificate.pdf
termailservices.doc
BIS 19-055.doc
ARCHITECTURE & URBAN DESIGN DIVISION
9. R-2018-400 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Ranking Consulting Firms And Authorizing The Appropriate
City Officials To Execute Continuing Services Agreements With The
Five (5) Highest Ranked Firms To Provide Professional Engineering
Services For Civil / Landscape Architecture / Planning Projects.
Attachments: Resolution-REVISED.doc
CONTINUING CONTRACTAG DS 18-014 Contract Book_.docx
Atkins.pdf
Bermello Ajamil.pdf
Chen Moore.pdf
Craven Thompson.pdf
Kimley Horn.pdf
EN DS18-014 RFQ - Oral & Initial Criteria (ALL)Final .pdf
TermSheetCivilLandscapeArchEngineerRankingCCNA.doc
BIS 19-030R.docx
City of Hollywood Page 3
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
DEPARTMENT OF DEVELOPMENT SERVICES
10. R-2018-401 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute An
Interlocal Agreement For Broward County Staff Services In Connection
With Hearings Before The Unsafe Structures Board.
Attachments: Reso ILA.docx
Agreement Unsafe Structures.pdf
TermSheetBwdCountyILAUNSAFESTRUCTURE2018..doc
BIS 19-062.doc
DEPARTMENT OF FINANCIAL SERVICES
11. R-2018-402 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving General Fund Agency Grants To Certain Non-Profit
Organizations Providing Social Services To City Of Hollywood
Residents; Authorizing The Appropriate City Officials To Execute The
Appropriate Miscellaneous Appropriations Agreement With Each
Organization For A Total Allocation Of Funding Not To Exceed
$180,000.00; Amending The Fiscal Year 2019 Adopted Operating
Budget (R-2018-301); And Further Authorizing The Department Of
Financial Services To Create Accounts As Needed To Appropriate
And Disburse Grant Funding.
Attachments: 2-FY19 RESOLUTION GF GRANT PROGRAM.docx
3-FY19 EXHIBIT 1 GF GRANTS .pdf
4-FY19 REIMBURSEMENT AGREEMENT.docx
5-FY19 PERFORMANCE AGREEMENT.docx
06-FY19 ADDENDUM A.docx
7-FY19 BIS 19-031.docx
tergrantsgeneralfund20182019.doc
DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS
12. R-2018-403 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Purchase
Order With Field Turf For The Turf Repairs At Hollywood West Sports
Park For An Estimated Expenditure Of $52,342.50; Approving an
Amendment to The Fiscal Year 2019 Capital Improvement Program.
Attachments: Reso - Turf Repair - BlvdHgt Budget.docx
Exhibit A Hollywood West Turf.pdf
Hollywood West Sourcewell NJPA Proposal 9 2018.pdf
Term Sheet - Field Turf.doc
BIS 19-057.doc
City of Hollywood Page 4
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
POLICE DEPARTMENT
13. R-2018-404 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue The
Attached Blanket Purchase Order With GL Distributors, Inc. For The
Purchase Of Ballistic Body Armor For The Police Department In The
Amount Of $63,000.00.
Attachments: Res GL Distrubutors-2018.doc
GL Distributors - BPO.pdf
GL Distributors - Backup.pdf
BIS 19033.doc
DEPARTMENT OF PUBLIC UTILITIES
14. R-2018-405 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Issue The Attached Blanket Purchase Order With Aclara Technologies
LLC. For The Purchase Of Star Fixed Network Automatic Meter
Reading System Single Port And Dual Port Meter Transmission Units
For An Estimated Annual Expenditure Of $138,138.00.
Attachments: 01 Resolution - BPO with Aclara for Single & Dual Network MTUs.doc
BPO Aclara Technologies LLC Revised.pdf
Aclara Technologies LLC Back-up.pdf
TERMSHEETACLARASOLESOURCE2018.DOC
BIS 19-049.doc
15. R-2018-406 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue A Purchase
Order With Environmental Products Of Florida For The Purchase Of A
2019 Vactor Model 2100 Plus Sewer Cleaner For An Estimated
Expenditure Of $464,267.00.
Attachments: Revised Reso - Enviro Products of Florida - Vactor Truck
Exhibit A - TMP 2018-701.pdf
Environmental Products of Florida Piggyback Request Form.pdf
Term Sheet - Environmental Products of Florida.doc
BIS 19-051.doc
1:15 PM TIME CERTAIN ITEM(S)
16. R-2018-407 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Naming Rotary Field 1 Located At Rotary Park, 3150 Taft
Street, To “Ernie Hartman Field”.
Attachments: Res - Ernie Hartman Field.doc
Policy for Naming ReNaming R-2017-076 3-15-2017.pdf
Office of the City Clerk
City of Hollywood Page 5
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
17. R-2018-408 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute A
Billboard Agreement With Outfront Media, LLC., For The Replacement
Of A Billboard Located At 2801 Greene Street.
Attachments: Reso Outfront Billboard.docx
Exhibit A Outfront Agreement.pdf
TERMSHEETOUTFRONTMEDIAREVISEDDEC112018.docx
Department of Development Services
18. R-2018-409 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute A
Billboard Agreement With Blue Rooster Media, LLC., For The
Replacement Of A Billboard Located At 2930 Hollywood Boulevard.
Attachments: Reso Blue Rooster Billboard(3).docx
Exhibit A Blue Rooster Agreement (3).pdf
TERMSHEETJAYCEESBRMREVISEDDEC112018.docx
Department of Development Services
1:45 PM TIME CERTAIN ITEM
19. P-2018-069 Presentation By William Grey, Project Manager, Florida Department Of
Transportation (FDOT), On Hollywood Boulevard Complete Streets
Construction.
2:00 PM QUASI-JUDICIAL ITEM
(Rules of Procedure Attached to Agenda)
20. R-2018-333 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Considering The Request For Site Plan For A Communication
Tower Located At 1200 Sheridan Street; And Providing An Effective
Date. (18-P-49)
Attachments: 1849_Resolution_2018_1017.docx
EXHIBIT A.pdf
EXHIBIT B.pdf
Attachment I.pdf
Planning Division
Continued From The November 7, 2018 Meeting
REGULAR AGENDA
21. R-2018-365 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Considering A Consent Decree Settlement With Greenbriar
Apartment/Motel, Inc.
Attachments: RESOSETTLEMENTGREENBRIAR (3).doc
Rev Consent Decree.doc
Office of the City Attorney
Continued From The December 5, 2018 Meeting
City of Hollywood Page 6
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
22. R-2018-410 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute Quitclaim Deeds For The Sale Of City-Owned Timeshare
Interests Known As Unit 20, Weeks 31 And 32, In The Resort Facility Of
Hollywood Sands Resort, Parcel Id No. 514212CJ9998, Said Property
Located At 2404 North Surf Road, And Condominium Parcel 306, Unit
Week 12, In The Resort Facility Of Hollywood Beach Hotel And Towers,
Parcel Id No. 514213BD0130, Said Property Located At 301 Harrison
Street, Subject To Approval By The Electorate At A Referendum To Be
Held On March 12, 2019; And Providing For An Effective Date.
Attachments:Reso_referendatimeshares_REV 2 (2).docx
EXHIBIT A_Rev2.docx
EXHIBIT B_Rev2.docx
EXHIBIT C_Rev2.docx
Community Development Division
23. R-2018-411 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Issue Purchase Orders To Stingray Chevrolet, Duval Ford, LLC., Alan
Jay Chevrolet, Inc., Rechtien International Truck, Inc., And Alan Jay
Toyota For The Purchase Of 36 Vehicles For A Total Amount Of
$1,616,695.50.
Attachments: Resolution Fleet Vehicle Purchase 2018.doc
Vehicle Purchases Breakdown - PD PW IT ESD PR .pdf
Alan Jay Chevy1 Piggybacking Request Form.pdf
Alan Jay Chevy2 Piggybacking Request Form.pdf
Alan Jay Chevy3 Piggybacking Request Form.pdf
Alan Jay Toyota1 Piggybacking Request Form.pdf
Duval Ford LLC1 Piggybacking Request Form.pdf
Duval Ford LLC2 Piggybacking Request Form.pdf
Duval Ford LLC3 Piggybacking Request Form.pdf
Rechtien1 Piggybacking Request Form.pdf
Rechtien2 Piggybacking Request Form.pdf
Stingray Chevy.pdf
TermSheetPurchaseMultipleVehpiggback2018..doc
BIS 19-059.doc
Department of Public Works
24. 5:00 PM CITIZENS’ COMMENTS (Total Time 30 Minutes)
City of Hollywood Page 7
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY
MANAGER
25. Vice Mayor Callari, District 3
26. Commissioner Blattner, District 4
27. Commissioner Biederman, District 5
28. Commissioner Sherwood, District 6
29. Commissioner Shuham, District 1
30. Commissioner Hernandez, District 2
31. Mayor Levy
32. City Attorney
33. City Manager
34. ADJOURNMENT
Any person who wishes to speak must first complete a comment card from the City Clerk .
Comment cards must be returned to the City Clerk within the first five minutes after the start of the
agenda item. After being recognized, approach the podium, give your name and address,
identify your client or clients (if applicable). A citizen's time is not transferable to any other
person.
Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City
Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM.
Lobbyist registration is required if any person, firm or corporation is lobbying the City
Commission on any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances.
Any person wishing to appeal any decision made by this Commission with respect to any matter
considered at such meeting or hearing will need a record of the proceedings, and for such
purposes may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is made.
Two or more members of the same city board, commission, or committee, who are not of this
Commission, may attend this meeting and may, at that time, discuss matters on which
foreseeable action may later be taken by their board, commission or committee.
Persons with disabilities who require reasonable accommodations to participate in City
programs and/or services may call the Office of the City Manager five business days in advance
at (954) 921-3201 (voice). If an individual is hearing or speech impaired, please call
1-800-955-8771 (V-TDD).
City of Hollywood Page 8
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
Disclosure Of Real Estate Interests And Business Relationships - When an agenda item involves
the use or development of land, each member of the City Commission, the City Manager, the
Assistant City Manager, the City Attorney, the Deputy City Attorney, and the director and
assistant director(s) of each City department and City office shall disclose orally, at the time the
City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication
of the agenda, any significant interest (as defined below) that such City official or employee or
any relative of such City official or employee has in land located within 300 feet of the land that is
the subject of the item. When an agenda item involves an invitation for bids, request for
proposals, request for qualifications, request for letters of interest, or other competitive
solicitation, each member of the City Commission, the City Manager, the Assistant City
Manager, the City Attorney, the Deputy City Attorney, and the director and assistant director (s) of
each City department and City office shall disclose orally, at the time the City Commission
begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda,
any client or business relationship that such City official or employee or any relative of such City
official or employee has with any business entity that has submitted a response to the
competitive solicitation. “Significant interest” means ownership of more than 5 percent of the
value of the land.
Persons attending meetings shall remain seated at all times unless called upon to speak, will not
call out comments during the meeting or make inappropriate hand or facial gestures.
Please silence all cell phones prior to entering the meeting.
City of Hollywood Page 9
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
QUASI-JUDICIAL HEARING PROCEDURES
AND RULES FOR EX-PARTE COMMUNICATIONS
I. Scope and Applicability. These procedures shall apply to all quasi -judicial hearings held by the
City Commission or by any Board or Committee (hereinafter referred to as “Boards”) which holds
quasi-judicial hearings. The City Attorney shall determine which matters are quasi -judicial in
nature and shall direct the City Clerk or Board liaison to designate specially such matters on the
agenda.
II. Proceedings. Mayor, Vice Mayor or other presiding officer (hereafter, the "Presiding Officer")
shall conduct the proceedings and maintain order. The City Attorney or legal advisor shall
represent the City Commission or Board, rule on all evidentiary and procedural issues and
objections, and advise the City Commission or Board as to the applicable law and necessary
factual findings. Hearings shall be conducted informally, but with decorum. Formal rules of
procedure shall not apply except as set forth herein; however, fundamental due process shall be
accorded.
III. Unauthorized Communications. In all quasi-judicial hearings, all rulings must be based only
upon the evidence presented at the hearing. In accordance with Section 286.0115(1), Florida
Statutes, ex parte communications with City Commissioners or Board members in quasi -judicial
matters is permissible and the adherence to the following procedures shall remove the
presumption of prejudice arising from ex parte communications with City Commissioners or
Board members:
1. The substance of any ex parte communication with a City Commissioner or Board member
which relates to a quasi-judicial action pending before the Commission or Board is not
presumed prejudicial to the action if the subject of the communication and the identity of the
person, group, or entity with whom the communication took place is disclosed and made a part of
the record before the final action on the matter.
2. A City Commissioner or Board member may read a written communication from any
person. However, a written communication that relates to a quasi-judicial action pending before
the Commission or Board shall not be presumed prejudicial to the action, and such written
communication shall be made a part of the record before final action on the matter.
3. City Commissioners or Board members may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before them. Such activities
shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or
expert opinion is made a part of the record before final action on the matter.
4. Disclosure made pursuant to subparagraphs 1, 2 and 3 must be made before or during the
public meeting at which a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex parte communication are give a reasonable opportunity to
refute or respond to the communication.
IV. Witnesses and Supporting Materials. At least eight City business days before a
City of Hollywood Page 10
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
quasi-judicial hearing.
A. Staff shall prepare a report, recommendation and supporting materials, a copy of which
shall be available to the applicant, appellant and to the public at the City Clerk ’s Office. Included
in the supporting materials will be copies of all exhibits and documents upon which staff ’s
recommendation is based.
B. The Applicant and the Appellant, if applicable, shall submit a detailed outline of the
argument in support of their application, copies of all exhibits which will be presented at hearing
and the names and addresses of all witnesses who will be called to testify in support of the
application (including resumes for any witness the party intends to qualify as an expert).
C. The eight City business day deadline is necessary to ensure the Commission or Board
members are given sufficient opportunity to review the written submissions prior to the hearing,
and shall be strictly observed. Should the eight City business day deadline be missed by either
staff or the Applicant, the item may be continued at the discretion of the City Commission or
Board to the next available agenda.
V. Party Intervenors.
The City Attorney may allow a person to intervene as a Party Intervenor if they meet the following
requirements:
A. The person must have an interest in the application, which is different than the public at
large.
B. At least three days prior to the hearing, the person shall submit a written request to intervene
including: a detailed outline of their interest in the application and argument in favor or against it,
copies of all exhibits which will be presented at the hearing and the names and addresses of all
witnesses who will be called to testify on their behalf (including resumes for any witness the
person intends to qualify as an expert).
VI. Conduct of Hearing.
A. The Presiding Officer shall call the proceeding to order and announce that the hearing has
begun.
B. The Presiding Officer, City Attorney or legal advisor shall inquire whether all parties,
members of the public and Commission or Board members agree to waiving the quasi -judicial
hearing.
C. When the quasi-judicial hearing is not waived, the City Attorney, legal advisor or Presiding
Officer shall explain the rules concerning procedure, testimony, and admission of evidence.
D. When the quasi-judicial hearing is not waived, the City Clerk or staff liaison shall swear in all
witnesses who are to testify at the hearing.
City of Hollywood Page 11
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
E. The order of proof shall be as follows:
1. A representative of the City’s staff (or outside counsel) shall briefly describe the Applicant’s
request, introduce and review all relevant exhibits and evidence, report staff ’s recommendation,
and present any testimony in support of staff’s recommendation. Staff shall have a maximum of
30 minutes to make their full presentation, including opening statement and all direct presentation
by witnesses, but excluding any cross-examination or questions from the Commission or a Board
member.
2. The Appellant, if applicable, (or his/her representative or counsel) shall present evidence
and testimony in support of the application. Appellant shall have a maximum of 30 minutes to
make its full presentation, including opening statement and all direct presentation by witnesses,
but excluding any cross-examination or questions from the Commission or a Board member.
3. Any Party Intervenor (or his/her representative or counsel) shall present evidence and
testimony in support of or opposed to the application. A Party Intervenor shall have a maximum
of 30 minutes to make his/her full presentation, including opening statement and all direct
presentation by witnesses, but excluding any cross-examination or questions from the
Commission or a Board Member.
4. The Applicant (or his/her representative or counsel) shall present evidence and testimony in
support of the application. Applicant shall have a maximum of 30 minutes to make his/her full
presentation, including opening statement and all direct presentation by witnesses, but excluding
any cross-examination or questions from the Commission or a Board member.
5. Any other persons present who wish to submit relevant information to the City Commission
or Board shall speak next for a maximum of three minutes each (excluding any cross-examination
or questions from the Commission or a Board member). Members of the public will be permitted
to present their non-expert opinions, but the Commission or board will be expressly advised that
public sentiment is not relevant to the decision, which must be based only upon competent and
substantial evidence.
6. The Appellant will be permitted to make final comments, if any (maximum of five minutes).
7. The Applicant will be permitted to make final comments, if any (maximum of five minutes).
8. The Party Intervenor will be permitted to make final comments, if any (maximum of five
minutes).
9. The City’s staff will make final comments, if any (maximum of five minutes).
10. At the discretion of the Presiding Officer, the Applicant may be permitted to respond to
the final Party Intervenor and staff comments and recommendations (maximum of three minutes).
G. The City Attorney or legal advisor will advise the City Commission or Board as to the
City of Hollywood Page 12
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
applicable law and the factual findings that must be made to approve or deny the application.
H. The City Commission or Board will conduct open deliberation of the application. The
Presiding Officer shall have the discretion to reopen the proceeding for additional testimony or
argument by the parties when an outcome substantially different than either the granting or denial
of the application is being considered. After deliberations, a vote shall be taken to approve,
approve with conditions or deny the application.
VII. Examination by Commissioners and City Attorney or Legal Advisor. Commissioners, Board
members and the City Attorney or Legal Advisor may ask questions of persons presenting
testimony or evidence at any time during the proceedings until commencement of deliberation.
VIII. Cross-Examination of Witnesses. After each witness testifies, the City staff representative,
the Applicant’s representative, Appellant’s representative, and/or the Party Intervenor’s
representative shall be permitted to question the witness, but such cross -examination shall be
limited to matters about which the witness testified and shall be limited to five minutes per side .
Members of the public will not be permitted to cross-examine witnesses. Cross-examination shall
be permitted only as would be permitted in a Florida court of law.
IX. Rules of Evidence.
A. All evidence of a type commonly relied upon by reasonably prudent persons in the conduct
of their affairs shall be admissible, whether or not such evidence would be admissible in a court
of law in Florida. Irrelevant, immaterial, harassing, defamatory or unduly repetitive evidence shall
be excluded.
B. Hearsay evidence may be used for the purposes of supplementing or explaining other
evidence, but it shall not be sufficient by itself to support a finding unless it would be admissible
over objection in a civil action.
C. Documentary evidence may be presented in the form of a copy or the original. Upon
request, parties shall be given an opportunity to compare the copy with the original.
X. Statements of Counsel. Statements of counsel, or any non-attorney representative, shall only
be considered as argument and not testimony unless counsel or the representative is sworn in
and the testimony if based on actual personal knowledge of the matters which are the subject of
the statements.
XI. Continuances and Deferrals. The City Commission or Board shall consider requests for
continuances made by City staff, the Applicant, the Appellant or a Party Intervenor and may grant
continuances in its sole discretion. If, in the opinion of the City Commission or Board, any
testimony or documentary evidence or information presented at the hearing justifies allowing
additional research or review in order to properly determine the issue presented, then the City
Commission or Board may continue the matter to a time certain to allow for such research or
review.
City of Hollywood Page 13
Regular City Commission Meeting Meeting Agenda - Final December 19, 2018
XII. Transcription of hearing.
A. The City Clerk or staff liaison shall preserve the official transcript of the hearing through tape
recording and/or video recording.
B. The Applicant, Appellant or Party Intervenor may arrange, at its own expense, for a court
reporter to transcribe the hearing.
C. The Applicant, Appellant or Party Intervenor may request that all or a part of the transcript of
a hearing be transcribed into verbatim, written form. In such case, the Applicant, Appellant or
Party Intervenor requesting the transcript shall be responsible for the cost of production of the
transcription and the transcription shall become the official transcript.
XIII. Maintenance of Evidence and Other Documents. The Office of the City Clerk or staff liaison
shall retain all of the evidence and documents presented at the hearing unless any such evidence
is too large to be stored by the City Clerk or staff liaison. In that event, such evidence will be
stored in the Community Planning and Development Department.
XIV. False Testimony. Any willful false swearing on the part of any witness or person giving
evidence before the Commission or Board as to any material fact in the proceedings shall be
deemed to be perjury and shall be punished in the manner prescribed by law for such offense.
XV. Failure of Applicant to Appear. If the Applicant, the Appellant or Party Intervenor or their
representative fails to appear at the time fixed for the hearing, and such absence is not excused
by the Commission or Board, the Commission or Board may proceed to hear the evidence and
render a decision thereon in absentia.
XVI. Subpoena Power. The Applicant, the Appellant or Party Intervenor or City’s staff shall be
entitled to compel the attendance of witnesses through the use of subpoenas. All such
subpoenas shall be issued by the City Clerk at the request of the Applicant, Appellant or City ’s
staff.
R-2016-334, 11/2/2016
City of Hollywood Page 14
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