Regular City Commission Meeting

City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Meeting Minutes - Final Wednesday, April 19, 2023 1:00 PM Commission Chambers Room 219 Regular City Commission Meeting CITY COMMISSION Josh Levy, Mayor Adam Gruber, Vice Mayor - District 4 Caryl Shuham, Commissioner - District 1 Linda Hill Anderson, Commissioner - District 2 Traci Callari, Commissioner - District 3 Kevin Biederman, Commissioner - District 5 Idelma Quintana, Commissioner - District 6 George R. Keller, Jr., CPPT, City Manager Douglas R. Gonzales, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 . The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Levy on Wednesday, April 19, 2023 at 1:06 PM in the City Commission Room, Room 219, 2600 Hollywood Blvd., Hollywood, Florida. 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call Present: Commissioner Caryl Shuham, Commissioner Linda Anderson, Commissioner Traci Callari, Vice Mayor Adam Gruber, Commissioner Kevin D. Biederman, Commissioner Idelma Quintana and Mayor Josh Levy CONSENT AGENDA Approval of the Consent Agenda ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to approve the Consent Agenda. The motion passed unanimously. (7-0) 5. R-2023-095 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending The Number And Type Of Authorized Positions For Each Department For Fiscal Year 2023, As Previously Established By R-2022-285. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 6. R-2023-096 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ranking Construction Management At Risk Firms And Authorizing The Appropriate City Officials To Negotiate Phase I Preconstruction Services With The Highest-Ranked Firm, James B. Pirtle Construction Company Inc., D/B/A Pirtle Construction Company, To Provide Construction Management At Risk Services For The Art And Culture Center Expansion Project, A General Obligation Bond Project. City of Hollywood Page 1 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 7. R-2023-097 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Lease Agreement With Community Enhancement Collaboration, Inc., For Use Of The Washington Park Service Center, Located At 5648 Wiley Street, To Provide Free Or Low-Cost, Non-Commercial, Community-Based Services To Benefit Residents Of The Washington Park Community. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 9. R-2023-099 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With The Russell Life Skills And Reading Foundation, Inc., D/B/A Russell Education Foundation, For Tutoring Services In An Annual Amount Not To Exceed $112,400.00. ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 10. R-2023-100 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Stantec Consulting Services, Inc. To Provide Professional Financial Rate And Management Consultant Services Related To Utility Rates And Large User Agreements In The Amount Of $250,000.00 Based Upon The City Of Palm Bay Agreement Number 35-0-2022/SZ In Accordance With Section 38.41(C)(5) Of The City’s Procurement Code. (Piggyback). ACTION: This Resolution was moved by Commissioner Callari, which was seconded by Commissioner Anderson, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 11. P-2023-033 Presentation by Dan Booker, Fire Chief, Recognizing Recipients of The City of Hollywood Fire Rescue and Beach Safety Department Awards for 2022. Dan Booker, Fire Chief, introduced Simon Serrarro, Division Chief of EMS. Simon Serrarro, Division Chief of EMS, read the commendation which City of Hollywood Page 2 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 resulted in Judy Ramos being awarded as Civilian Employee of the Year. Simon Serrao, Division Chief of EMS, read the commendation which resulted in Richard Toussaint, Firefighter, being awarded as Employee of the Year. Simon Serrao, Division Chief of EMS, read the commendation which resulted in Daniel Spear, Fire Lieutenant, being awarded as Officer of the Year. 12. P-2023-034 A Proclamation In Recognition Of Eid al-Fitr Day, April 22, 2023. Vice Mayor Gruber read the commendation in recognition of Eid al-Fitr Day, April 22, 2023. Mayor Levy announced the proclamation will be mailed to the recipient. 13. P-2023-035 A Proclamation In Recognition Of Earth Day, April, 22, 2023. Commissioner Callari read the proclamation in recognition of Earth Day, April 22, 2023. Elaine Franklin, Environmental Sustainability Manager, accepted the proclamation and thanked the Commission for the recognition. 14. P-2023-036 A Proclamation In Recognition of Arbor Day Observed On Friday, April 28, 2023. Commissioner Biederman read the proclamation in recognition of Arbor Day, April 28, 2023. Cheri Cummins, Hollywood Park Elementary teacher, and Maria Menendez, Hollywood Park Elementary Principal, accepted the proclamation and thanked the Commission for the recognition. 15. P-2023-037 A Proclamation In Recognition Of The 54th Municipal Clerks’ Week, April 30 - May 6, 2023. Commissioner Shuham read the proclamation in recognition of the 54th Municipal Clerk's Week April 30 - May 6, 2023. Patricia Cerny, City Clerk, accepted the proclamation and thanked the Commission for the recognition. 16. P-2023-038 A Proclamation In Recognition Of The 75th Anniversary Of Israel’s Independence Day, April 26, 2023. City of Hollywood Page 3 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 Mayor Levy read the proclamation in recognition of the 75th Anniversary of the Israel's Independence Day, May 26, 2023. Mike Driquez, Deputy Chief of Mission, of the Consulate General of Miami, accepted the proclamation and thanked the Commission for the recognition. Tony Raz, Rolling Thunder of South Florida, explained the activities planned. 17. P-2023-039 A Proclamation In Recognition Of National Childcare Provider Appreciation Day - May 12, 2023. Commissioner Quintana read the proclamation in recognition of National Childcare Provider Appreciation Day, May 12, 2023. Ancel Pratt, Senior Director of Communications, Early Learning Coalition of Broward County, accepted the proclamation and thanked the Commission for the recognition. 18. P-2023-040 A Proclamation In Recognition Of Autism Awareness Month - April 2023. Commissioner Anderson read the proclamation in recognition of Autism Awareness Month, May 2023. Debbie Hixon, Broward County School Board Member, accepted the proclamation and thanked the Commission for the recognition. 19. P-2023-041 Presentation By Khadji Gregory-Faal, Chair, Regarding The Annual Report For The African American Advisory Council. Khadji Gregory-Faal, Chair, African American Advisory Council, provided a presentation on the annual report of the council. 20. P-2023-042 Presentation By Diana Pittarelli, Chair, Regarding The Annual Report For The Planning & Development Board. Diana Pittarelli, Chair, Planning and Development Board, presented the annual report for the board. 21. PO-2023-05 An Ordinance Of The City Of Hollywood, Florida, Amending The Subchapter Of Chapter 33 Of The Code Of Ordinances Titled “City Employees,” Under “General Provisions,” To Create A New Section 33.005 To Be Titled “State And National Criminal History Checks For Certain Municipal Employees” To Codify Requirements For Criminal History Records For Personnel In The Department Of Fire Rescue And City of Hollywood Page 4 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 Beach Safety; To Codify The Requirement For Criminal History Records Checks For Certain Municipal Employees And Appointees; Providing For Severability and Codification. George R. Keller, Jr., City Manager, explained the intent of the ordinance. The City Attorney read the ordinance title on first reading. ACTION: Motion was made by Commissioner Biederman, which was seconded by Vice Mayor Gruber, to adopt on first reading the Ordinance. The motion on roll call vote carried: Aye: Commissioner Shuham Commissioner Anderson Commissioner Callari Vice Mayor Gruber Commissioner Biederman Commissioner Quintana Mayor Levy Enactment No: O-2023-07 22. P-2023-043 Presentation By Jonathan Goldman, CDM Smith, Regarding The Findings Of The City’s Citywide Stormwater Master Plan. Jonathan Goldman, CDM Smith, provided a presentation on the Citywide Stormwater Master Plan. Dr. Tom Nye, CDM Smith, spoke about the rain flood event of April 12, 2023. Commissioner Anderson left the meeting at 2:22 PM and returned at 2:25 PM. Michael Schmidt, CDM Smith, provided a presentation on the model of the existing system. Discussion ensued among members of the Commission and CDM Smith representatives. George R. Keller, Jr., City Manager, provided additional information on implementation phasing. Extensive discussion ensued among members of the Commission and CDM Smith representatives. Alec Bogdanoff, Brizaga, provided additional information. Extensive discussion ensued among members of the Commission and City of Hollywood Page 5 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 CDM Smith representatives. Mayor Levy passed the gavel to Vice Mayor Gruber and left the meeting at 3:59 PM, he returned at 4:01 PM. Extensive discussion ensued among members of the Commission and CDM Smith representatives. Vice Mayor Gruber left the meeting at 4:19 PM and returned at 4:21 PM. Extensive discussion ensued among members of the Commission and CDM Smith representatives. 23. P-2023-044 Presentation By Feng (Jeff) Jiang, Assistant Director Of Public Utilities, Regarding The Tidal Flood Evaluation In The Lakes. Commissioner Anderson left the meeting at 4:34 PM and returned at 4:38 PM. George R. Keller, Jr., City Manager, provided an introduction to the presentation. Vincent Morello, Director of Public Utilities, provided a presentation on the tidal flood evaluation in The Lakes. Discussion ensued among staff and members of the Commission. Commissioner Callari left the meeting at 4:51 PM and returned at 4:52 PM. Jose Cortes, Director of Design and Construction Management, provided additional information. 24. R-2023-101 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Contracts With Southeastern Engineering Contractors, Inc., Man Con, Inc., And The Stout Group, LLC For Construction Services Related To 2023 Drainage Improvements In Amounts Not To Exceed $1,200,000.00, $1,000,000.00, And $800,000.00, Respectively; Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number CTA 23-02 With Craven, Thompson & Associates, Inc. In An Amount Not To Exceed $500,000.00 For As Needed Support Of Design And Construction Administration For This Project. Vincent Morello, Director of Public Utilities, explained the intent of the City of Hollywood Page 6 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 resolution. The following individuals expresed personal opinions/concerns: 1. Steve Friedman, 1125 Scarlet Oak Street 2. Ann Ralston, 326 S 14th Avenue ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 8. R-2023-098 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To Blanket Purchase Agreement No. PA600536 With Calvin, Giordano & Associates, Inc. For Planning Services To Increase The Contract Amount From $100,000.00 Annually To $200,000.00 Annually In Accordance With Section 38.48 Of The Procurement Code (Change Orders); Amending The Fiscal Year 2023 Operating Budget. Ann Ralston, 326 S 14th Avenue, expressed personal opinions/concerns. George R.Keller, Jr., City Manager, explained the intent of the resolution. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Shuham, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 25. R-2023-102 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing Reimbursement To The Hollywood, Florida Community Redevelopment Agency For The Replacement Of Water Mains Within The Limits Of The Hollywood Boulevard Streetscape Project In An Amount Of $1,296,395.65. Ann Ralston, 326 S 14th Avenue, expressed personal opinions/concerns. Mayor Levy responded to questions raised by the public. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Anderson, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 26. R-2023-103 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With MBR Construction, Inc. For The Construction Of Neighborhood Sound Walls For The Hollywood Boulevard Segment, A General Obligation Bond Project, In A Lump Sum Amount Of $1,190,410.15. City of Hollywood Page 7 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 ACTION: Motion was made by Commissioner Anderson, which was seconded by Commissioner Quintana, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 27. R-2023-104 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Initiation Of Chapter 164 Conflict Resolution Proceedings With The School Board Of Broward County, Florida; Directing The City Clerk To Distribute This Resolution. George R. Keller, Jr., City Manager, withdrew the resolution from consideration. He explained the progress made to date. 28. CITIZENS’ COMMENTS The following individuals expressed personal opinions/concerns: 1. Ann Ralston, 326 S 14th Avenue 2. Patty De Bicese, 1337 Meadows Blvd. 3. Richard Chizever, 1539 Johnson Street 4. Marshall Warren, 2519 Washington Street 5. Joanna Berens, 3541 N Hills Drive 6. Kevin Tipton, Broward Flood Relief 7. Eliott Rimon, Hollywood Park Apartments South 8. Andre Brown, 2316 Mayo Street 9. Sylvia Myer, 1520 Rodman Street 10. Rita Lipof, 2157 N 14th Avenue 11. Catherine Uden, 1120 Lyontree Street 12. Natalie Combs, 1017 N 13th Court 13. Dori Lynn Neuwirth, 2185 N 14th Ave 14. Tamiya Torey, 1010 S Federal Hwy 29. Commissioner Callari, District 3 Commissioner Anderson left the meeting at 5:45 PM. Broward Flood Relief Program Commissioner Callari announced the Broward Flood Relief program has been established to help those in need. She explained the program partners available donations with items needed. She asked for residents to reach out if they would like to help, go to browardfloodrelief.org. 30. Vice Mayor Gruber, District 4 Commissioner Anderson returned to the meeting at 5:47 PM. Rain Flooding Event City of Hollywood Page 8 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 Vice Mayor Gruber thanked the residents for helping other families in need during the rain flooding event. He stated it was nice to see a good end to the story for one resident. Damage Hotspot Vice Mayor Gruber spoke about damage hotspots to a business of Tammy Brown, a long time resident. Her nursery, Greener Times Nursery, at 5600 Allen Street had lots of damaged from the rain flooding event. He encouraged the residents to patronize her business and buy plants to help her. Commissioner Shuham left the meeting at 5:47 PM. Outreach Vice Mayor Gruber stated the City Commission volunteered at the Broward Outreach Center to serve dinner to families who are struggling . He stated it was gut wrenching to see the new dynamic of the homelessness here in the community and for everyone to help our community members. Rain Flooding Event Vice Mayor Gruber thanked staff for their hard work during the rain flooding event. 31. Commissioner Biederman, District 5 Swale Parking Commissioner Biederman stated he would like the options for swale parking to return to the Commission with creative alternative methods that will allow the water to flow down and not inhibit the ability for residents to park. Commissioner Shuham returned to the meeting at 5:50 PM. Rain Flooding Event Commissioner Biederman thanked staff that worked hard to take care of issues during the rain flooding event. 32. Commissioner Quintana, District 6 Rain Flooding Event Commissioner Quintana thanked staff for working round the clock to respond to the rain flooding event emergency. Earth Day City of Hollywood Page 9 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 Commissioner Quintana invited everyone to attend the Earth Day Event at ArtsPark on Friday night from 5:30 PM to 7:30 PM, which will have the movie Walle play on the big screen. Transportation Study Commissioner Quintana stated she wanted to remind everyone about the On Demand Bus Pilot Project taking place until May 31st. She stated Kimley Horn is doing a transportation study that is on going and urged residents to participate to ensure the City creates a practical transit system to assist with less usage of cars. Commissioner Quintana stated the survey is available on the website if you are unable to attend the meetings. 33. Commissioner Shuham, District 1 Water Pumps Commissioner Shuham stated she received information from the Director of Public Utilities regarding the pumps functioning on 14th Avenue. She stated staff were out regularly to check on the system that was overwhelmed. Commissioner Shuham stated there are going to be storms that the system cannot keep up with. Seawalls Commissioner Shuham stated seawalls are the most important thing needed around the lakes. She stated she would like to see grants for homeowners implemented and requested support to put together our own program if there are not viable grants that exist. Mayor Levy and Commissioner Anderson supported the idea. Potholes Commissioner Shuham requested an update on the repairs to potholes and the Python machine. She thanked Joseph Kroll, Public Works Director, for his assistance on a significant pothole in the Lakes area which was addressed quickly. Zero Food Waste Commissioner Shuham stated the resident who spoke about zero food waste programs was impactful and she feels that it would be beneficial . She requested Commission support for zero food waste program to be added to the parks and recreation contracts. Mayor Levy and Commissioner Biederman supported the request. Bulk Pick Up Commissioner Shuham thanked the Department of Public Works for creating the extra bulk pick up for all the materials damaged due to the City of Hollywood Page 10 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 recent flooding. She believes it is a great idea and urged residents to use the service for the storm debris. Volunteer Appreciation Commissioner Shuham thanked the Office of Human Resources for the Volunteer Appreciation Reception Event. The ambiance of the dinner, and giveaways were amazing. She stated she hopes to see more residents at the event next year. New Vehicles Commissioner Shuham thanked the Department of Fire Rescue & Beach Safety for an exciting Push Ceremony this week on the new trucks. She stated she was happy to see the two new fire vehicles. 34. Commissioner Anderson, District 2 Rain Flooding Event Commissioner Anderson thanked Jaime Hernandez, Emergency and Governmental Affairs Manager, and all the staff for working during the rain flooding event. She appreciated the updates that were sent regularly throughout the storm. 35. Mayor Levy Rain Flooding Event Mayor Levy thanked staff and all the teams who worked 24 hours during the rain flooding event. He stated the quicker the City knows about the potholes that have formed, the better the turnaround time for fixing them. Volunteers Mayor Levy thanked the City volunteers who helped and stated the City had their reception for the volunteers yesterday. He also thanked the volunteers for cleaning the storm grates and helping neighbors. Mayor Levy stated he appreciated the volunteer neighbors who came together to help each other during the storm. Rotary Club Mayor Levy announced the Rotary Club main fundraiser auction begins Thursday night thru Saturday from 6:00 PM till 10:00 PM at 24th Avenue and Taylor Street. He stated the fundraiser provides scholarships and funding for children’s programs in the City. 36. City Attorney City of Hollywood Page 11 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 Graduation Events Douglas Gonzalez, City Attorney, stated he wanted to recognize and congratulate all the 12th graders moving onto college. He stated they are now starting the recognition events before graduation. 37. City Manager Rain Flooding Event George R. Keller, Jr., City Manager, acknowledged and thanked staff and the Commission for their hard work during the rain flooding event. He stated the City can learn a lot from this event. The after action reports are being reviewed to help with preparations for future events. He also stated the old rules that were played by are now being changing continuously, for improving the way we handle situations like the recent rain flooding event. Re-Organization George R. Keller, Jr., City Manager, stated consent items are not usually discussed when they come before the Commission for approval, however, the consent item for the Department of Development Services will ensure that new positions are made during the re-organization stages and allow for high turnaround times. He stated that the permit revenues will provide the funding to restructure the department. Renovations George R. Keller, Jr., City Manager, stated another consent item on the agenda today is the renovation to the Hollywood Art and Culture Center passed as it was very important this project is moving forward. Hurricane Preparedness Event George R. Keller, Jr., City Manager, stated it is the start of rainy season and there will be a public Hurricane Preparedness Event that will take place on Tuesday, May 16, 2023 at 6:00 PM in the Commission Chambers. He stated the guest speaker will be Eric Solner, from FIU, and the topic for discussion will be storm surge. He also stated the City needs to continue to emphasize the importance of taking action. Waste Collection George R. Keller, Jr., City Manager, stated there are other ways of getting waste collection information out. He stated the Office of Communications, Marketing and Economic Development along with the Department of Public Works have been working on magnets, new brochures and creating QR Codes to get the waste collection information out to residents. City of Hollywood Page 12 Regular City Commission Meeting Meeting Minutes - Final April 19, 2023 Potholes George R. Keller, Jr., City Manager, stated the new and larger potholes started to appear due to the rain flooding event, however, the repairs were completed manually instead of using the Python machine. He stated there are problems with the python machine as it cannot be used in standing water. He also stated other options are being pursued as it does not appear the Python machine will work in our environment. 38. The meeting adjourned at 6:10 PM. ______________________________ Patricia A. Cerny, MMC City Clerk Hollywood, Florida Approved on: _________________________ City of Hollywood Page 13