Regular City Commission Meeting

City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Meeting Minutes - Final Wednesday, December 6, 2023 1:00 PM Commission Chambers Room 219 Regular City Commission Meeting CITY COMMISSION Josh Levy, Mayor Adam Gruber, Vice Mayor - District 4 Caryl Shuham, Commissioner - District 1 Linda Hill Anderson, Commissioner - District 2 Traci Callari, Commissioner - District 3 Kevin Biederman, Commissioner - District 5 Idelma Quintana, Commissioner - District 6 George R. Keller, Jr., CPPT, City Manager Douglas R. Gonzales, City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 . The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Levy on Wednesday, December 6, 2023 at 1:13 PM in the City Commission Room, Room 219, 2600 Hollywood Blvd., Hollywood, Florida. 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call Present: Commissioner Caryl Shuham, Commissioner Linda Anderson, Commissioner Traci Callari, Vice Mayor Adam Gruber, Commissioner Kevin D. Biederman, Commissioner Idelma Quintana and Mayor Josh Levy ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Quintana, to allow Commissioner Biederman to participate virtually. On a voice vote the motion passed unanimously. (7-0) CONSENT AGENDA Approval of the Consent Agenda ACTION: Motion was made by Commissioner Anderson, which was seconded by Commissioner Callari, to approve the Consent Agenda. The motion passed unanimously. (7-0) 5. R-2023-371 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Adopting A Donation And Sponsorship Policy. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 6. R-2023-372 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Execution Of Undergrounding City of Hollywood Page 1 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Conversion Agreements With Florida Power And Light For The North Beach Utility Undergrounding Project, A General Obligation Bond Project, In An Amount Up To $152,299.00. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 7. R-2023-373 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Authorization To Proceed No. 3 With Kimley-Horn And Associates, Inc. To Provide Construction Administration Services For The North Beach Undergrounding Project, A General Obligation Bond Project, In An Amount Up To $457,043.00. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 8. R-2023-374 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ratifying The City Manager’s Approval Of Authorization To Proceed No. 8 With Synalovski Romanik Saye, LLC For Additional Architectural Design Services For Furniture Modification, Removal Of The Generator And Automatic Transfer Switch, Third Amendment To The Ground Lease, And Additional Contract Administration Fees For The Broward County Library Second Floor Buildout Project, In The Amount Of $42,213.75. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 9. R-2023-375 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ratifying The City Manager’s Approval Of A Purchase Order To Provincial South, Inc., d/b/a PSI Roofing, For Emergency Roof Replacement At Fire Station Number 105 In An Amount Up To $290,500.00, In Accordance With Section 38.41(C)(1) Of The Procurement Code (Emergency Purchases), Based Upon The Interlocal Purchasing System Request For Proposal And Contract Number 211001 For Trades, Labor And Materials, All In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) City of Hollywood Page 2 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 10. R-2023-376 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Structural Preservation System, LLC. For Structural Repairs At Garfield, Radius, And Van Buren Parking Garages In An Amount Not To Exceed $784,189.00. (Best Interest) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 11. R-2023-377 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With AVI-SPL LLC For Audio/Visual Engineering, Design, And Installation Services In The Broward County Library Second Floor Buildout Project In An Amount Up To $413,487.15, Based Upon The University Of California Purchasing Agreement Number 2019.001535 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 12. R-2023-378 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving Amendments To The “Dick Lloyd Plat”, Generally Located At The Southeast Corner Of Hollywood Boulevard And South Park Road, Adding A Plat Note To Allow Certain Use Within The Platted Property And Revising The Non-Vehicular Access Line Along The East Side Of South Park Road. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 13. R-2023-379 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Authorizations To Proceed With AtkinsRealis USA, Inc., D/B/A Atkins City of Hollywood Page 3 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 North America, Inc., To Provide Professional Engineering Consulting Services For Phase 3 Of The Traffic Calming Program For Up To $114,986.00 And A Lane Repurposing Study Along West Park Road For Up To $20,000.00, And To Extend The Professional Service Agreement For An Additional One Year Period. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 14. R-2023-380 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The City Manager Or Designee To Seek Loan Proposals During Fiscal Year 2024 To Borrow Funds In A Principal Amount Not To Exceed $6,600,000.00 To Finance The Acquisition Of Municipal Vehicles. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 15. R-2023-381 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To Stryker Sales Corp, d/b/a Stryker Medical, For Lucas Devices For An Amount Up To $362,435.37 In Accordance With Section 38.41(C)(2) Of The Procurement Code. (Sole Source) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 16. R-2023-382 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To Duval Ford, LLC For The Purchase Of Eight Vehicles For The Fire Rescue And Beach Safety Department In An Amount Up To $300,265.16, Based Upon The Bradford County Sheriff’s Office Contract No. BCSO 22-27-1.0 In Accordance With Section 38.41 (C)(5) Of The Procurement Ordinance. (Piggyback). ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) City of Hollywood Page 4 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 17. R-2023-383 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To R2 Unified Technologies For Technical Services Based On State Of Florida Contract No. 4323000-NASPO-16-ACS In An Amount Up To $269,756.00. (Piggyback) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 18. R-2023-384 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Top Line Recreation, Inc. For The Purchase Of Park Improvements At Oakridge Park, A Capital Improvement Project, In An Amount Up To $304,410.09 Based Upon Clay County Contract No. RFP 18/19-2 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 19. R-2023-385 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Concert Series Agreement With The Rhythm Foundation, Inc. To Provide Producer Services For A Series Of Three Concerts At ArtsPark In An Annual Amount Up To $150,000.00 In Accordance With Section 38.41(C)(9) Of The Procurement Code. (Best Interest) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 20. R-2023-386 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials to Execute A Contract With Sun-Up Enterprises, Inc. For Construction Services Related To The Extension Of A Water Main On Stirling Road Between 56th Avenue And Sarazen Drive, In The Amount Of $629,060.00; Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number TTH 24-01 With Tetra Tech, Inc. To Provide Engineering Services For The Project In An Amount Up To $46,326.00. City of Hollywood Page 5 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 21. R-2023-387 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order No. BCC 24-01 With BCC Engineering, LLC To Provide Professional Engineering Services In An Amount Up To $421,195.78 For Design And Bidding Services For A New Stormwater Pump Station To Serve A1A Between Iris And Daffodil Terraces; Approving and Authorizing The Execution Of An Interlocal Agreement With The Hollywood Community Redevelopment Agency To Reimburse The Department Of Public Utilities For The Cost Of Funding The Design. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 22. R-2023-388 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number B&C 24-02 With Brown and Caldwell For In-House Engineering Support Services, On An As-Needed Basis, In An Amount Up To $300,000.00 For A One Year Period. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 23. R-2023-389 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number B&C 24-01 With Brown and Caldwell For On-Call Professional Engineering Support Services Related To Water and Wastewater Projects, On An As-Needed Basis, In An Amount Up To $200,000.00. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) City of Hollywood Page 6 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 24. R-2023-390 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number CTA 24-02 With Craven Thompson and Associates For In-House Engineering Support Services, On An As-Needed Basis, In An Amount Up To $300,000.00 Over A One-Year Period. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 25. R-2023-391 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number ARC 24-01 With Arcadis For On-call Professional Engineering Support Services Related To Water Projects, On An As-Needed Basis, In An Amount Up to $100,000.00. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 26. R-2023-392 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number B&C 24-03 With Brown And Caldwell, Inc. For Professional Engineering Services Related To The Membrane Softening Plant Membrane Replacement At The Water Treatment Plant In An Amount Up To $234,393.36; Amending The Fiscal Year 2024 Capital Improvement Plan. ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 27. R-2023-393 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Tripp Electric Motors, Inc. For Electric Motor And Pump Repair Services In An Annual Amount Up To $300,000.00 Based Upon The Solid Waste Authority Of Palm Beach County Contract For Maintenance And Repair Services For Industrial Electric Motors And Pumps Contract Number 23011, And In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) City of Hollywood Page 7 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 28. R-2023-394 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With WW Grainger, Inc. For Facilities Maintenance, Repair, And Operating Supplies Citywide, Based Upon Sourcewell RFP/Contract No. 091422-WWG, In An Annual Amount Up To $150,000.00 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 29. R-2023-395 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Water Treatment And Controls Technology For Annual Preventative Maintenance And Emergency Services For The Chlorine Facility At The Southern Regional Wastewater Treatment Plant In An Annual Amount Up To $249,239.00, For The Period From December 6, 2023 To September 30, 2024, In Accordance With Section 38.41(C)(2) Of The Procurement Code. (Sole Source) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 30. R-2023-396 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ratifying The City Manager’s Approval Of Purchase Orders To United Rentals, Sunbelt Rentals, And Herc Rentals For The Rental Of Low, Regular, And Heavy Equipment In An Annual Amount Up To $300,000.00 (Up To $100,000.00 For Each Vendor) In Accordance With Section 38.41(C)(1) Of The Procurement Code. (Emergency Purchases) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) City of Hollywood Page 8 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 31. R-2023-397 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To PSI Technologies For The Purchase Of Five Stormwater Pumps In An Amount Up To $369,936.20, Based Upon The Florida Sheriffs Association Contract FSA23-EQU21.0 Heavy Equipment, In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) ACTION: This Resolution was moved by Commissioner Anderson, which was seconded by Commissioner Callari, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 32. P-2023-098 A Proclamation In Recognition Of The 800th Anniversary Of The Christmas Crèche. Commissioner Callari read the proclamation in recognition of the 800th anniversary of the Christmas Creche. Father Robert Ayala, Nativity Catholic Church, accepted the proclamation and thanked Commission for the recognition. 33. P-2023-099 A Proclamation In Honor And Remembrance Of Lashaun Stephen. Mayor Levy read the proclamation in recognition of Lashaun Stephen. Karen Echeverry, Mother of Lashaun Stephen, accepted the proclamation and thanked the Mayor and Commissioners for the recognition. 34. P-2023-100 Presentation By Jeffrey Devlin, Interim Police Chief, Regarding A Traffic Safety Awareness Presentation In Conjunction With A Proclamation In Honor Of Lashauan Stephen. Jeffrey Devlin, Interim Police Chief, and Cherie Cohn, Police Lieutenant, provided a presentation on teen traffic safety, navigating the road to responsible driving. 35. P-2023-101 Presentation By Jeffrey Devlin, Interim Police Chief, Recognizing Recipients Of Hollywood Police Department Awards For August, September, And October Of 2023. Jeffrey Devlin, Interim Police Chief, provided an introduction to the presentations. Deanna Bettineschi, Public Information Manager, read the City of Hollywood Page 9 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 commendations for August, September, and October Of 2023. Gary Reiss, Director of Security of Memorial Regional Hospital, and Candace Pineda, Director of Trauma Center & Acute Care Services, presented awards to various officers. 36. P-2023-102 Presentation By Joy Satterlee, Executive Director, Art & Culture Center/Hollywood, Regarding The Art & Culture Center’s Progression And Growth Since 2005. Joy Satterlee, Executive Director, Art & Culture Center/Hollywood, provided a presentation on the center's progression and growth since 2005. Jennifer Homan, Incoming Executive Director, Art and Culture Center of Hollywood, introduced herself and thanked everyone for their support. The Mayor and Commissioners thanked Joy Satterlee for her service. 37. PO-2023-17 An Ordinance Of The City Of Hollywood, Florida, Amending Articles 2 And 3 Of The Zoning And Land Development Regulations By Providing A Definition And Establishing Distance Separation Requirements For Smoke Shops. (23-T-30) Commissioner Callari left the meeting at 2:07 PM. The Mayor announced the ordinance was advertised in conformance with Florida Statutes and City Codes. The public hearing was opened; there being no one present who wished to speak, the public hearing was declared closed. The City Attorney read the ordinance title on second and final reading. ACTION: Motion was made by Commissioner Anderson, which was seconded by Commissioner Quintana, to adopt on second and final reading the Ordinance. The motion on roll call vote carried: Aye: Commissioner Shuham Commissioner Anderson Vice Mayor Gruber Commissioner Biederman Commissioner Quintana Mayor Levy Absent: Commissioner Callari Enactment No: O-2023-16 City of Hollywood Page 10 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 38. PO-2023-18 An Ordinance Of The City Of Hollywood, Florida, Amending Section 3.22 Of Article 3 Of The Zoning And Land Development Regulations Entitled “Standards For The Painting And Color Of Exterior Surfaces Of Buildings And Structures” To Establish Regulations For Art In Public Places. (23-T-31) (20-T-19) The Mayor announced the ordinance was advertised in conformance with Florida Statutes and City Codes. The public hearing was opened; there being no one present who wished to speak, the public hearing was declared closed. Discussion ensued among members of the Commission. Commissioner Callari returned to the meeting at 2:11 PM. Andria Wingett, Director of Development Services, responded to concerns raised by the Commission. Discussion ensued among staff and members of the Commission. The City Attorney read the title of the ordinance on second and final reading. ACTION: Motion was made by Commissioner Quintana, which was seconded by Commissioner Anderson, to adopt on second and final reading the Ordinance with an amendment to add a representative of the neighborhood to be part of the committee as a nonvoting member; and for the committee review and include the simplification of the process for voluntary installations. The motion on roll call vote carried: Aye: Commissioner Shuham Commissioner Anderson Commissioner Callari Vice Mayor Gruber Commissioner Biederman Commissioner Quintana Mayor Levy The item was reopened by the Mayor. Discussion ensued among staff and members of the Commission. Channae Wood, Weiss, Serota, provided additional information on the proposed amendment. Douglas Gonzales, City Attorney, provided additional information. City of Hollywood Page 11 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 The Mayor opened the public hearing; there being no one who wished to speak, the public hearing was declared closed. The City Attorney read the ordinance title on second and final reading. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Callari, to adopt on second and final reading the Ordinance with an amendment to add a representative of the neighborhood to be part of the committee as a nonvoting member; and for the committee review and include the simplification of the process for voluntary installations; and to make the program Citywide. The motion on roll call vote carried: Aye: Commissioner Shuham Commissioner Anderson Commissioner Callari Vice Mayor Gruber Commissioner Biederman Commissioner Quintana Mayor Levy Enactment No: O-2023-17 39. R-2023-398 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Updating The Comprehensive Schedule Of Fees To Support The Implementation Of The Art In Public Places Program. (23-T-31) ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Shuham, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 40. PO-2023-16 An Ordinance Of The City Of Hollywood, Florida, Amending The City’s Adopted Comprehensive Plan By Amending The Land Use Element To Establish Certain Permitted Uses In Areas Designated Open Space And Recreation. (23-L-40) The Mayor announced the ordinance was advertised in conformance with Florida Statutes and City Codes. The public hearing was opened; there being no one present who wished to speak, the public hearing was declared closed. Andria Wingett, Director of Development Services, explained the intent of the ordinance. The City Attorney read the ordinance title on second and final reading. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Anderson, to adopt on second and final reading the Ordinance. The motion on roll call vote carried: City of Hollywood Page 12 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Aye: Commissioner Shuham Commissioner Anderson Commissioner Callari Vice Mayor Gruber Commissioner Biederman Commissioner Quintana Mayor Levy Enactment No: O-2023-18 41. R-2023-399 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Considering A Request For An Appeal Of The Termination Of Privilege To Sell, Offer For Sale Or Deliver Or Permit To Be Consumed On The Premises Any Liquor, Beer Or Wine Beyond 12 Midnight On Any Day Of The Week At Club Mega Vault, Inc., Pursuant To Section 113.25 Of The City Code. Gregg Rossman, Attorney for the Police Department, stated the applicant withdrew their appeal and a settlement has been entered into with the property owner. Commissioner Anderson left the meeting at 2:25 PM. The City Manager withdrew the resolution from consideration. 42. R-2023-400 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Considering The Request For A Certificate Of Appropriateness For Demolition For A Single-Family Home Located At 1317 Harrison Street, Within The Lakes Area Historic Multiple Resource Listing District. (23-CM-53) The City Manager withdrew the resolution from consideration. 43. R-2023-401 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Negotiate and Execute An Agreement With Carahsoft Technology Corp. For Permitting Software Licenses, Maintenance, And Information Technology Professional Services In An Amount Up To $6,491,872.97 Over A Five-Year Period Based Upon United States General Services Administration Contract Number 47QSWA18D008F In Accordance With Section 38.41(C)(5) Of The Procurement Code; Amending The Fiscal Year 2024 Capital Improvement Plan. (Piggyback) George R Keller, Jr., City Manager, provided an introduction to the resolution. Andria Wingett, Director of Development Services, provided a City of Hollywood Page 13 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 presentation on the intent of the resolution. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 44. R-2023-402 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Amendment No. 1 To Agreement No. 22FRP13 With The State Of Florida Department Of Environmental Protection Resilient Florida Program Grant In The Amount Of $14,112,000.00, For The Design And Construction Of Tidal Flooding Mitigation And Shoreline Protection Phases I, II, & III Projects; Authorizing The Required Matching Funds In The Amount Of $13,888,000.00 To Be Paid From General Obligation Bond Project Funding; Authorizing The Appropriate City Officials To Execute All Grant Documents, Agreements And Amendments For The Tidal Flooding Mitigation And Shoreline Protection Project, A General Obligation Bond Project. Jose Cortes, Director of Design and Construction Management, explained the intent of the resolution. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Shuham, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 45. R-2023-403 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Construction Management At Risk Phase II Construction Services Agreement With Lebolo Construction Management, Inc. For The Stanley Goldman Memorial Park Pathway Project, For A Total Guaranteed Maximum Price Of $2,135,694.00. Nicole Heran, Deputy Director of Design and Construction Management, provided a presentation on the proposed project. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Shuham, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 46. R-2023-404 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A City of Hollywood Page 14 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Construction Management At Risk Phase II Construction Services Agreement With The Whiting-Turner Contracting Company For The North Beach Utilities Underground Conversion, A General Obligation Bond Project, And The Hollywood Beach Utilities Improvements - Phase 1A Project, A Public Utilities Project, For A Total Guaranteed Maximum Price Of $17,466,699.33; Amending The Fiscal Year 2024 Operating Budget And Capital Improvement Plan. Nicole Heran, Deputy Director of Design and Construction Management, explained the proposed project. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Quintana, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 47. R-2023-405 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Bind The Renewal Policies For Various Insurances Including Municipal And Utility Property, Public Officials’ Liability, Boiler And Machinery, Marina Storage Tank, And Terrorism For An Amount Not To Exceed $3,489,537.02. ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Quintana, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 48. R-2023-406 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Dell Financial Services, LLC To Lease 425 Panasonic Toughbook 55 Laptops Along With Various Accessories And Services In An Amount Not To Exceed $1,262,254.72 Over A Period Of Four Years In Accordance With Section 38.41(C)(9) Of The Procurement Code. (Best Interest) ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 49. R-2023-407 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Agreement With Act Global Americas, Inc. For The Installation Of A Synthetic Turf Sports Field At Boggs East Sports Field In An Amount Up City of Hollywood Page 15 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 To $1,416,215.00. Nicole Heran, Deputy Director of Design and Construction Management, explained the intent of the resolution. Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Vice Mayor Gruber, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 50. R-2023-408 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreements With A Perfect Edge, Inc. And Nice & Smooth Landscape, Corp. For Citywide Grounds Maintenance Services To Increase The Contract Annual Amount From $1,965,333.00 To $2,116,965.00 Over A Two-Year Period. Joseph Kroll, Director of Public Works, explained the intent of the resolution. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Quintana, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 51. R-2023-409 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Carmeuse Lime And Stone, Inc. For The Supply, Delivery, And Discharge Of High Calcium Granular Quicklime, In An Estimated Annual Amount Up To $1,852,500.00, Based Upon The City Of Tamarac’s Cooperative Contract Number 23-36b, And In Accordance With Section 38.41(C)(5) Of The Procurement Code; Amending The Fiscal Year 2024 Operating Budget. (Piggyback) ACTION: Motion was made by Commissioner Shuham, which was seconded by Commissioner Callari, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 52. R-2023-410 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Cardinal Contractors, Inc. To Provide Construction Services For Replacement Of The Southern Regional Wastewater Treatment Plant’s Oxygenation Flow Distribution Box Odor Control System In An Amount Up To $3,131,010.00; Approving And Authorizing City of Hollywood Page 16 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number H&S 24-03 With Hazen And Sawyer, P.C. To Provide Construction Administration Services In An Amount Up To $251,267.00. Vincent Morello, Director of Public Utilities, explained the intent of the resolution. ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Quintana, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 53. R-2023-411 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Lhoist North America Of Alabama, LLC. For The Supply And Delivery Of Rice-Size Quicklime, In An Estimated Annual Amount Of Up To $1,100,000.00, Based Upon The City Of Tamarac’s Cooperative Contract Number 23-36b And In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) ACTION: Motion was made by Commissioner Callari, which was seconded by Commissioner Shuham, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 54. R-2023-412 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreement PA600617 With Brenntag Mid-South, Inc. For The Supply And Delivery Of One-Ton Cylinders Of Liquid Chlorine For A One Year Period In An Annual Amount Of Up To $1,007,200.00. ACTION: Motion was made by Commissioner Callari, which was seconded by Vice Mayor Gruber, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Anderson was absent. 55. R-2023-413 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Appointing A Vice Mayor For A One-Year Term. Commissioner Anderson returned to the meeting at 3:05 PM. Discussion ensued among members of the Commission. Douglas Gonzales, City Attorney, provided additional information. City of Hollywood Page 17 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 ACTION: Motion was made by Commissioner Callari, which was seconded by Vice Mayor Gruber, to adopt the Resolution appointing Commissioner Anderson as Vice Mayor. On a voice vote the motion passed unanimously. (7-0) 57. Vice Mayor Gruber, District 4 Water Fountains Vice Mayor Gruber stated he was walking on the broadwalk and noticed the new water fountains that refill water bottles, that were discussed two years ago, have not been installed. He requested staff to look into and provide updates on when they will be installed. Commissioner Anderson left the meeting at 3:08 PM. Candy Cane Parade Vice Mayor Gruber stated he enjoyed himself at the Candy Cane Parade. He stated it was nice to see the progression of the lights and knee wall along the broadwalk. Athletic Field Vice Mayor Gruber stated the City Commission received an email from the Hollywood Hills High School Athletic Director regarding financial support to acquire lights for the athletic field. He requested support for staff to look into supporting the school with the lights. Commissioner Callari supported the idea. Mayor Levy requested staff to work with the school board to see what can be done to support the cause. He advised that the expenditure initially is for the school board to cover. George R. Keller, Jr., City Manager, stated that staff will follow up on the issue. School Facilities Vice Mayor Gruber stated in previous meetings it was mentioned for the City to approach Broward County School Board to have their facilities open to the residents on the weekends and at night. He requested staff to reach out and see if all the facilities can be opened to the public. George R. Keller, Jr., City Manager, stated this will be added to the list for discussion with the School Board. Commissioner Anderson returned to the meeting at 3:15 PM. City of Hollywood Page 18 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Christmas Tree Vice Mayor Gruber stated a family was taking pictures of the Christmas Tree at the Arts Park and the lights went out. He requested the lights to stay on later than 9:00 PM to accommodate visitors to the park. Water Feature Vice Mayor Gruber requested an update on the water feature at Mara Berman Giulianti Park. He stated he understood it was delayed; however, if it can be completed as soon as possible it would be appreciated. Happy Holidays Vice Mayor Gruber wished everyone Happy Holidays and thanked City staff for their hard work throughout the year. 58. Commissioner Biederman, District 5 Joy Satterlee Commissioner Biederman stated he was sorry he was not at the meeting in person today and wanted to wish Joy Satterlee well on her retirement. Happy Holidays Commissioner Biederman wished everyone Happy Holidays. 59. Commissioner Quintana, District 6 Linear Park Commissioner Quintana expressed her appreciation for lighting in the Linear Park along State Road 7. She stated it is very well lit now and she encouraged the residents to use the park. Commissioner Quintana thanked all the departments for their hard work. Mayor Levy passed the gavel to Vice Mayor Anderson and left the meeting at 3:18 PM, he returned at 3:19 PM. Solar Panels Commissioner Quintana requested information on what City properties have solar panels. She stated she would like the opportunity to learn more about the subject. Rail Meeting Commissioner Quintana stated she attended the Broward County Commuter Rail public meeting on Tuesday. She stated she would like to know if the City could look into another route for the Sun Shuttle to connect with the Broward County Commuter Rail. City of Hollywood Page 19 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Sun Shuttle Commissioner Quintana encouraged all residents to use the Sun Shuttle . She stated it is a great opportunity and she does not want to see anyone miss out on the opportunity to keep this service in the City. Happy Holidays Commissioner Quintana wished everyone Happy Holidays. 60. Commissioner Shuham, District 1 Thank You Commissioner Shuham thanked the Department of Public Utilities staff and their teams for their efforts to meet with homeowners regarding the flooding. She stated the staff helped the residents feel calmer during these unforeseen issues concerning their home. Pickle Ball Commissioner Shuham thanked the Department of Parks, Recreation and Cultural Arts for the pickle ball courts at Jefferson Park. She stated they are already being used by the residents on a regular basis . Commissioner Shuham stated it is wonderful to see the parks being updated and bringing in the residents to enjoy. Short Term Rentals Commissioner Shuham stated there are other cities that have rules that if a short-term vacation rental has a violation of City ordinances, the advertising platform is required by the ordinance to remove the rental from their platform. She requested to see if the City could put something similar in place. Commissioner Shuham thanked Andria Wingett, Director of Development Services, for helping with the research on the subject. Dunes Commissioner Shuham presented a video on the effects the dunes have on the beach. She stated she was impressed by the benefits the dunes provided to the beach. Thank You Commissioner Shuham thanked Rachel Mazer, resident, for bringing Santa Con to the City. She stated this is the first time this event will take place on Saturday evening at the various restaurants in the Downtown area. Commissioner Shuham stated participants dress up in holiday attire and the proceeds from the event will be donated to the Humane Society. City of Hollywood Page 20 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Happy Holidays Commissioner Shuham expressed her gratitude to the staff, her colleagues, and the City residents. She wished everyone Happy Holidays. 61. Commissioner Anderson, District 2 Thank you Commissioner Anderson thanked the Police Department for always being so attentive to the needs of the City. She stated she would like to thank her colleagues and the staff of the City for a wonderful year. Businesses Leaving the City Commissioner Anderson stated there are business owners that are leaving the City. She requested staff to speak to these businesses to see how the City can assist. Commissioner Anderson stated the complaints she has heard is there is no parking for the patrons who would visit these establishments. Patty Macs Restaurant Commissioner Anderson stated Patty Macs Restaurant did not close but relocated to a different area in the downtown. Congratulations Commissioner Anderson congratulated Patrick, from PAL, on the birth of his new child. Happy Holidays Commissioner Anderson wished everyone Happy Holidays. 62. Commissioner Callari, District 3 Tree Locations Commissioner Callari stated she had questions from the CRA meeting. She questioned where the new trees would be located. Commissioner Callari requested information on the location of trees on the golf course . She requested the landscaping team to ensure the trees are cared for, so they do not die from the relocation. Sun Bank Commissioner Callari requested an update on the Sun Bank building being updated into apartments. She stated it looks amazing and would like to know when it will be completed. Commissioner Callari requested staff to provide an update on the location of the entrance to the property. City of Hollywood Page 21 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Commissioner Shuham left the meeting at 3:32 PM. Jorge Camejo, CRA Executive Director, stated they are meeting with the developer tomorrow as the City had encountered some issues with maintenance of traffic. He stated the developer has decided not to do the avenues rather than the south side of the Boulevard. He will email the City Commission after the meeting tomorrow with an update. Commissioner Callari requested an update on the completion time. Jorge Camejo, CRA Executive Director, stated within the next few months the project should be completed. Liens Commissioner Callari requested information regarding 2538 Garfield Street, as this is being used as a vacation rental but is not licensed. She stated she would like to know what the City can do to stop it as it has liens, and no license, as well as traffic issues and garbage. Douglas Gonzales, City Attorney, stated he would have staff work on this. Commissioner Shuham returned to the meeting at 3:34 PM. Commissioner Gruber left the meeting at 3:34 PM and returned at 3:36 PM. Tree Lighting Commissioner Callari stated she attended the lighting of the Christmas tree in the Arts Park. She requested in the future the event needs to be made larger with more activities. Commissioner Callari stated there were missed opportunities as there were many families that attended but there were no other activities and only one food truck selling hot dogs. Mayor Levy supported making the Christmas tree lighting event larger and stated it could have snow and sledding activities. Vice Mayor Gruber stated the City could set up sledding like other cities. Mayor Levy stated as the Commission members are in favor of expanding the event, staff can start working on it. Candy Cane Parade Commissioner Callari stated the Candy Cane Parade was successful. She suggested the parade could be moved back to the downtown area. City of Hollywood Page 22 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 Crime Safety Commissioner Callari requested everyone to lock their cars and stay safe this holiday season as there is a lot of crime at this time of year. League of Cities Commissioner Callari stated she attended the Florida League of Cities conference for legislative priorities. She stated they were set up in different categories and she was placed in the land use and mobility legislative priority group. She stated the winning topic was mobility selected by all the Cities. Happy Holidays Commissioner Callari wished everyone Happy Holidays, to stay safe, and enjoy time with families and friends. She thanked staff for their commitment to the City. 63. Mayor Levy Candy Cane Parade Mayor Levy stated he enjoyed the Candy Cane Parade that has been ongoing for 67 years. He thanked staff for their hard work in making it an enjoyable event. Blue Ribbon Award Mayor Levy stated this past Monday he represented the City Commission at the Department of Education in Washington, D.C. as Hollywood Academy of Arts and Science (HAAS) was awarded a Blue-Ribbon Award. He stated this is a first-time award for a Broward County School, and only 14 schools in the history in Florida. Mayor Levy stated the Principal Ms. Giordano was also awarded the Bell Award for Principal of the Year. Broward Arts Mayor Levy stated he received a request for a meeting from Phil Dunlop, Director of Broward Cultural Arts Division. He stated they would like the City to participate in the “Ignite the Night Event”. Mayor Levy stated he is looking forward to discussions with staff to pursue being a part of this event. Commuter Rail Mayor Levy stated he was part of the commuter rail meeting by FDOT this past Monday. He stated there is another meeting tonight that will be held virtually for those who would like to learn about the commuter rail program. Mayor Levy stated the commuter rail may be available in 2027 City of Hollywood Page 23 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 and will have routes from areas in Fort Lauderdale to areas in Miami-Dade County. He stated Broward County had a joint workshop with the City of Fort Lauderdale to discuss the north section of the rail with how it will cross the river with a bridge option being discussed. Joseph Young House Mayor Levy reviewed pictures of the Joseph Young house and stated the property is on the market for sale. He requested Commission support for the City Manager to enter into a contract to purchase the property, to be ratified at the January meeting. There was unanimous support from all Commission members. Happy Holidays Mayor Levy wished everyone Happy Holidays. He stated there are lots of holiday events in the City for residents to participate in. Peaceful Wishes Mayor Levy stated tomorrow marks 60 days since the attack on Israel. He stated he hopes for victory regarding good verses evil and wishes for peace. 64. City Attorney Protano Property Douglas Gonzales, City Attorney, stated the Protano property at 824 N Dixie Highway is finally in compliance. He stated they may request a reduction in liens, but compliance has been achieved. Cases Douglas Gonzales, City Attorney, stated two trip and fall cases have been dismissed by the plaintiffs. Executive Session Douglas Gonzales, City Attorney, announced pursuant to Florida Statutes 286.011 (8)(a), an executive session would be held on Tuesday, December 12, 2023 at 4:30 PM regarding three cases, Hollywood Park Apartments South LLC v. City of Hollywood; Hollywood Park Apartments West LLC v. City of Hollywood; and Miron 2319, LLC v. City of Hollywood. Attending the session will be the Mayor, Commissioners, City Manager, City Attorney, and Assistant City Attorney Kendra Breeden. Happy Holidays Douglas Gonzales, City Attorney, wished everyone a very safe and healthy Holiday season. City of Hollywood Page 24 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 65. City Manager Year End George R. Keller, Jr., City Manager, stated this is the last meeting scheduled for the calendar year. He wished everyone a Happy Holiday. City Projects George R. Keller, Jr., City Manager, stated this has been a great year in accomplishments for the City. He thanked everyone for supporting the GO Bond and thanked staff who has worked for many years on some of the projects that we are now seeing completion on. He stated next year there will be more projects that will improve the City, these changes are ongoing and will be a representation in the future of the staff and leadership that worked on them. He stated the City has compiled a booklet that shows the status of the projects in the City. He thanked the team that worked on the brochure for the hard work that went into creating it. Consent Items George R. Keller, Jr., City Manager, reviewed some consent items and highlighted items which were passed such as the purchasing of six more stormwater pumps; numerous public safety vehicles; more Lucas devices; the structural repairs on City garages, and the revamping of the second-floor library for future use. Pearl Harbor George R. Keller, Jr., City Manager, stated tomorrow is the anniversary of Pearl Harbor. He stated this year has been challenging for safety, and next year will bring challenges also. Budget George R. Keller, Jr., City Manager, thanked the Commission for their support with new positions and resources to keep the City safe. Strategic Plan Mayor Levy announced the flyers for the Strategic Plan and invited Joann Hussey, Interim Director of Communications, Marketing and Economic Development, to explain it. Joann Hussey, Interim Director of Communications, Marketing, and Economic Development, stated the City is currently updating the City’s Strategic Plan. She stated as part of this revision there is a community survey that residents can fill out on the City’s website, and it is available until December 15, 2023. She explained it is a brief survey which will help staff guide and establish the mission and direction for the City. City of Hollywood Page 25 Regular City Commission Meeting Meeting Minutes - Final December 6, 2023 The Commission recessed at 3:57 PM and reconvened at 5:03 PM with all members present. 56. CITIZENS’ COMMENTS The following individuals expressed personal opinions/concerns: 1. Robert Crum, Only the Beginning, Inc. 2. Ann Ralston, 326 S 14th Avenue 3. Elliot Rimon, Hollywood Park Apartments 4. Angel Williams, 2200 Monroe Street 5. Elaine Kooser, 1924 Pierce Street 6. Julie Greenfield, 4226 N Ocean Drive 66. The meeting adjourned at 5:21 PM. ______________________________ Patricia A. Cerny, MMC City Clerk Hollywood, Florida Approved on: _________________________ City of Hollywood Page 26