Regular City Commission Meeting

Regular City Commission Meeting Wednesday, June 4, 2025 1:00 PM City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Commission Chambers Room 219 CITY COMMISSION Josh Levy, Mayor Idelma Quintana, Vice Mayor - District 6 Caryl Shuham, Commissioner - District 1 Peter D. Hernandez, Commissioner - District 2 Traci Callari, Commissioner - District 3 Adam Gruber, Commissioner - District 4 Kevin Biederman, Commissioner - District 5 George R. Keller, Jr., CPPT, City Manager Damaris Henlon, Interim City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 NOTES As a courtesy the City is offering a new option for Citizens’ Comments, other than in -person comments, for persons to participate at 5:00 PM by telephone. The option for public comment via telephone is not available for Proclamations, Presentations or other agenda items. Advance registration is required to participate via telephone for Citizens' Comments at : https://fl-hollywood2.civicplus.com/FormCenter/City-Clerk-12/Citizens-Comments-Telephone-Re gistration-291 This registration form must be received by noon on the Tuesday prior to the meeting. Requests received after this time will not be honored. The public is encouraged to participate in -person at City Hall, 2600 Hollywood Boulevard, room 219. The Consent Agenda is comprised of items prepared by various offices and departments in the City. These items are routine and/or non-controversial in nature, and may be voted upon by the Commission in one motion as listed below. The Regular agenda consists of items that must be discussed or that could be considered controversial, and are voted upon by the Commission individually. Agenda items not scheduled for a specific time may be considered at any time during the meeting, at the Commission’s discretion. However, time certain items will not be considered by the Commission earlier than the time listed for those items, although those items may be taken up at a later time. The following items on this agenda are time certain items. 1:00 PM - Item - 19 thru 21 5:00 PM - Item - 27 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call City of Hollywood Page 2 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 CONSENT AGENDA (Items # 5-18) If a citizen wishes to comment on a specific item, he/she should submit a comment card to the City Clerk before the Commission approves the consent agenda. OFFICE OF THE CITY CLERK 5. R-2025-176 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of September 4, 2024. Attachments: 09-04-2024 Reso - Min - Regular.docx September 4, 2024 minutes.pdf Strategic Plan Focus Area: Communications & Civic Engagement 6. R-2025-177 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Special City Commission Meeting Minutes Of September 12, 2024. Attachments: 09-12-2024 Reso - Min - Special.docx September 12, 2024 Special minutes.pdf Strategic Plan Focus Area: Communications & Civic Engagement 7. R-2025-178 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of September 18, 2024. Attachments: 09-18-2024 Reso - Min - Regular.docx September 18, 2024 minutes.pdf Strategic Plan Focus Area: Communications & Civic Engagement 8. R-2025-179 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Special City Commission Meeting Minutes Of September 18, 2024. Attachments: 09-18-2024 Reso - Min - Special.docx September 18, 2024 Special minutes.pdf Strategic Plan Focus Area: Communications & Civic Engagement City of Hollywood Page 3 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 DEPARTMENT OF DESIGN & CONSTRUCTION MANAGEMENT 9. R-2025-180 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Additional Services For Construction Administration Fees With Brooks + Scarpa Architects, Inc., For The Art And Culture Center Expansion Project, In An Amount Up To $20,000.00, For A Total Contract Amount Of $348,863.00. Attachments: Brooks and Scarpa ATP Reso.docx ATP 10.pdf CA add serv ATP 10 proposal.pdf ATP's 1-9.pdf Brooks_and_Scarpa_Architects,_Inc._CSA-SIGNED - Copy.pdf BSA Letter Extension Contract.pdf Certificate of Insurance 2025.pdf COI_renewal_approval.pdf R_2024-263.pdf R-2019-272.pdf R-2019-102.pdf Strategic Plan Focus Area: Infrastructure & Facilities DEPARTMENT OF DEVELOPMENT SERVICES 10. R-2025-181 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Easement Agreement With Florida Power & Light Company For The Purpose Of Installing And Maintaining New Power Services Related To The Hollywood Art And Culture Center Expansion Project, A General Obligation Bond Project. Attachments: Reso Arts Culture - FPL Easement and Roadway Easement (1).docx Exhibit 1 Easement Survey Art Cultural Center.pdf Exhibit 2 FPL Underground Easement Form Art and Cultural Center.pdf FPL Easement Instruction Letter.docx R-2024-058.pdf Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 4 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 OFFICE OF PARKING AND CODE COMPLIANCE 11. R-2025-182 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To T2 Systems, Inc. For The Purchase And Installation, Of 52 Multi-Space Pay Stations And Spare Parts In An Estimated Amount Of $616,125.00 Based Upon Sourcewell Contract #080321-Tsi In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) Attachments: Resolution Piggyback T2 Systems (Purchase of 52 new pay stations)_Revised 5.13.25.docx Combined Piggyback Form Checklist (Template 10.2024) T2 Systems 4-23-25 Q-41539-52 x New Meters 25-04-10 Q-50978 City of Hollywood - 5x Spare EMV Prop. Eval.-Parking Management 080321 RFP-Parking Management 080321 Sourcewell Product Price List 11-1-22 Pay Station HW (USD) T2 Systems 080321-TSI Pricing T2 Systems Contract 080321 Term Sheet (Piggyback) Strategic Plan Focus Area: Infrastructure & Facilities 12. R-2025-183 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With T2 Systems, Inc. For The Webhosting, Extended Warranty, And Maintenance Services For New And Existing Multi-Space Pay Stations In An Estimated Amount Of $736,200.00 Over A Four Year Period From July 3, 2025 Through July 2, 2029, In Accordance With Section 38.41(C)(11)(A) Of The Procurement Code. (Software Exception) Attachments: Resolution Software Exception T2 Systems (Blanket Purchase Agreement) Revised 4.23.25 Draft BPA_PA601093 T2 Customer Iris (Webhosting) Agreement B002866 Master Agreement Amendment No.1 Q-50042-Existing Iris x 91 Q-50977-New Unit Iris x 52 Q-51040_City of Hollywood_52x Warranty Term Sheet (Software Exception).doc Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 5 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 DEPARTMENT OF INFORMATION TECHNOLOGY 13. R-2025-184 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Blanket Purchase Agreement In An Amount Up To $351,749.32; Authorizing The Appropriate City Officials To Execute The True Lease Schedule No. 001-6837886-003 With Dell Financial Services, LLC To Lease 300 Dell Pro 14 Plus Pb 14250 Laptops With Maintenance Support, For A Total Amount Up To $331,749.32, Over A Period Of Four Years, In Accordance With Section 38.41(C)(9) Of The Procurement Code; And Authorizing And Approving Contingency Funds In An Amount Up To $20,000.00. (Best Interest) Attachments: Resolution 2025 Dell Lease.docx DRAFT PA601099.pdf Lease Schedule_CITY OF HOLLYWOOD_001-6837886-003.pdf MLA 608572-70227.pdf Term Sheet - Dell Financial Services LLC - BEST INTEREST.doc Requires a 5/7 Vote Strategic Plan Focus Area: Infrastructure & Facilities DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS 14. R-2025-185 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Brightview Landscape Services, Inc. For Athletic Field Maintenance In An Annual Amount Of Up To $500,000.00. Attachments: 1. Resolution - Formal RFP-272-25-GJ Brightview 4.14.25.docx 2. Draft Blanket PA601089.pdf 3. RFP-272-25-GJ Tabulation Report.pdf 4. Brightview Landscape Services, Inc Proposal.pdf 5. SFM Landscape Services LLC Proposal.pdf 6. Juniper Landscaping of Florida, LLC Proposal.pdf Notice of Intent to Award RFP-272-25-GJ Athletic Field Maintenance (4.9.25).pdf RFP-272-25-GJ Final Ranking Master Evaluation Form 4.08.25.pdf RFP-272-25-GJ Initial Evaluation Scorecard.pdf Term Sheet - Brightview Landscape Services Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods City of Hollywood Page 6 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 DEPARTMENT OF PUBLIC UTILITIES 15. R-2025-186 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Pantropic Power, Inc., For The Replacement Of Four Simplex Diesel Day Tanks In An Amount Up To $170,000.00. Attachments: Resolution - Replace 4 Simplex Diesel Tanks (LEGAL) .docx Draft PO_PFY-2502910_0.pdf IFB-288-25-AR_Replace (4) SIMPLEX 275 U.S. Gallons Diesel Day Tanks (RE-BID).pdf Evaluation Tabulation_ Details.pdf Notice of Intent to Award - IFB-288-25-AR - Diesel Day Tanks (Re-Bid) .pdf Pantropic Power - Risk Approved COI.pdf Strategic Plan Focus Area: Infrastructure & Facilities 16. R-2025-187 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Arroyo Process Equipment For Repairs To Eight Oxygenation Train Mixers In An Annual Amount Up To $314,537.00 In Accordance With Section 38.41(C)(2) Of The Procurement Code. (Sole Source) Attachments: 01 Resolution - Arroyo Sole Source LEGAL.docx Draft PO_PFY-2502911_0.pdf Executed Arroyo Sole Source Justification.pdf Mixing & Mass Transfer Sole Source 2025 Letter.pdf COH033125RSA1- AERATOR REPAIR AND SERVICE 05-2025.pdf COH033125RSA1- AERATOR REPAIR AND SERVICE PAGE 3 05-2025.pdf Arroyo Process COI -Auto - WC - Approved by Risk.pdf NTSS-309-25 Arroyo Sole Source .pdf Strategic Plan Focus Area: Infrastructure & Facilities 17. R-2025-188 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order With Envirowaste Services Group, Inc., Increasing The Contract Amount By $500,000.00 For Inflow And Infiltration Program Excavated Point Repairs. Attachments: Resolution - I&I Program - Excavated Point Repairs.docx CO No. 1 - Excavated Point Repairs.pdf Executed Contract Documents (7106A) _ Excavated Point Repairs.pdf R-2023-296 Enivrowate - Inflow Infiltration Excavated Point Repairs.pdf Strategic Plan Focus Area: Infrastructure & Facilities City of Hollywood Page 7 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 DEPARTMENT OF PUBLIC WORKS 18. R-2025-189 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order To Carrier Global Corporation For HVAC Systems Repair And Replacement In An Amount Up To $144,840.00 Based Upon HVAC Systems With Related Products And Services #070121-Car In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback) Attachments: Resolution - Carrier(1).docx DRAFT_PFY-2502797-1.pdf Complete_with_Docusign_Combined_Piggyback_Fo (3) Copy-1.pdf 070121 Proposal - City of Hollywood - Driftwood Park (002)-1.pdf Carrier Corporation 070121-CAR-1.pdf Carrier Global Contract 070121-1.pdf Proof of Publication-HVAC 070121-1.pdf Prop. Eval.-HVAC 070121-1.pdf RFP and Adddendums-HVAC 070121-1.pdf Approved COI.pdf Term Sheet - Carrier Strategic Plan Focus Area: Infrastructure & Facilities 1:00 PM PRESENTATIONS, PROCLAMATIONS AND AWARDS 19. P-2025-051 A Proclamation In recognition of Code Enforcement Officers’ Appreciation Week- June 2 - 8, 2025. Attachments: 06-04-25-Code Enforcement Officers Wk.doc Strategic Plan Focus Area: Employee Development & Empowerment 20. P-2025-052 Presentation By Jeff Levy, Fire Chief, Recognizing The Recipients Of The Second Chance And The Citizens Award Of Merit For Their Part In Saving The Life Of A Child. Attachments: Second Chance Coin 6-4-2025 EMS crew Commission Meeting.pdf AWARD- 6-4-2025 Commission Meeting-Second Chance-Citizen Award of Merit.pdf Strategic Plan Focus Area: Public Safety 21. P-2025-053 Presentation By Jeff Levy, Fire Chief, Recognizing The Recipients Of The Second Chance Award For Their Service In Saving The Life Of A Citizen. Attachments: Lifeguard save-Commission mtg 06-04-2025 1.pdf Strategic Plan Focus Area: Public Safety City of Hollywood Page 8 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 ORDINANCE(S) 22. PO-2025-05 An Ordinance Of The City Of Hollywood, Florida, Amending Chapter 72 Of The Code Of Ordinances To Reference The Use Of Video And License Plate Reader Technology For Parking Enforcement; Permitting The Mailing Of Parking Citations To The Registered Owner Of A Vehicle; Providing For A Severability Clause And A Repealer Provision. Attachments: Ordinance Amending Chapter 72 First Reading Department of Parking and Code Compliance Strategic Plan Focus Area: Infrastructure & Facilities REGULAR AGENDA 23. P-2025-054 Presentation By Erik Abrams, Chair, Regarding The Annual Report For The Marine Advisory Council. Attachments: MAB.pptx Strategic Plan Focus Area: Communications & Civic Engagement 24. R-2025-190 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Renew The Blanket Purchase Agreement With Circuit Transit Inc. For Micro Transit Services Under The Same Terms And Conditions In An Estimated Amount Of Up To $1,246,000.00 For The Period From July 1, 2025, To June 30, 2026. Attachments: Resolution Draft Renewal BPA_PA600746.pdf Final Signed Contract - Circuit.pdf Circuit Amendment_6.20.24-2.pdf R-2024-132.pdf TMP 2025-224 2025 Circuit Contract Renewal v03 for Legistar.pdf Existing and Draft Proposed Sun Shuttle Zones.pdf Department of Development Services Strategic Plan Focus Area: Quality of Life & Strong Neighborhoods City of Hollywood Page 9 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 25. R-2025-191 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending Resolution No. R-2017-217 To Expand Paid Parking Throughout Downtown Hollywood, Eliminate The Time-Limited Free Public Parking Program, Introduce A Resident Discount Rate For Downtown Parking, And Update Parking Rates And Permit Fees. Attachments: Resolution.docx 25-05-23 Hollywood Parking Rate _FINAL_revised.pdf Exhibit C.docx Office of Parking and Code Compliance Strategic Plan Focus Area: Economic Vitality 26. R-2025-192 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Renewal Of The Existing Unit Price Contract With Inliner Solutions, LLC For Cured In Place Pipe Lining To Reduce Inflow And Infiltration Into The Wastewater Collection System In An Amount Up To $1,900,000.00. Attachments: Resolution - Inliner Renewal 2025 CIPP (LEGAL).docx Contract Documents (Executed) _ Inliner _ I&I Cured-In-Place Pipe Lining (7103A).pdf R-2023-124 Inliner Solutions, LLC Inflow Infiltration Cured-In-Place Pipe Lining.txt.pdf R-2024-196 Inliner Solutions LLC for I & I Cured In Place Pipe Lining.pdf Department of Public Utilities Strategic Plan Focus Area: Infrastructure & Facilities 27. 5:00 PM CITIZENS’ COMMENTS (Total Time 30 Minutes) City of Hollywood Page 10 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY MANAGER 28. Vice Mayor Quintana, District 6 29. Commissioner Shuham, District 1 30. Commissioner Hernandez, District 2 31. Commissioner Callari, District 3 32. Commissioner Gruber, District 4 33. Commissioner Biederman, District 5 34. Mayor Levy 35. City Attorney 36. City Manager 37. ADJOURNMENT City of Hollywood Page 11 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 The City of Hollywood is conducting its City Commission Meetings in person at City Hall, located at 2600 Hollywood Boulevard. To view the meeting agenda, please visit hollywoodfl .org. Members of the public may watch the City Commission Meetings via the City’s website at hollywoodfl.org/WatchMeeting, via livestream on the City’s YouTube Channel, on Comcast Channel 78 or ATT U-Verse Channel 99. Any person who wishes to speak must first complete a comment card from the City Clerk. Comment cards must be returned to the City Clerk within the first five minutes after the start of the agenda item . After being recognized, approach the podium, give your name and address, identify your client or clients (if applicable). A citizen's time is not transferable to any other person. Citizens' Comments shall be held each month at the Regular City Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM. Lobbyist registration is required if any person, firm or corporation is lobbying the City Commission on any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances. Any person wishing to appeal any decision made by this Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings, and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is made. Two or more members of the same city board, commission, or committee, who are not of this Commission, may attend this meeting and may, at that time, discuss matters on which foreseeable action may later be taken by their board, commission or committee. Persons with disabilities who require reasonable accommodations to participate in City programs and/or services may call the Clarissa Ip, ADA Coordinator/City Engineer, five business days in advance at 954-921-3915 (voice) or email: cip@hollywoodfl.org. If an individual is hearing or speech impaired, please call 1-800-955-8771 (V-TDD). Disclosure of Real Estate Interests and Business Relationships - When an agenda item involves the use or development of land, each member of the City Commission, City Manager, Assistant City Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City department/office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any significant interest (as defined below) that such City official or employee or any relative of such City official or employee has in land located within 300 feet of the land that is the subject of the item. When an agenda item involves an invitation for bids, request for proposals, request for qualifications, request for letters of interest, or other competitive solicitation, each member of the City Commission, City Manager, Assistant City Manager(s), City Attorney, Deputy City Attorney, and the director and assistant director (s) of each City department/office shall disclose orally, at the time the City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda, any client or business relationship that such City official or employee or any relative of such City official or employee has with any business entity that has submitted a response to the competitive solicitation. “Significant interest” means ownership of more than five percent of the value of the land. Persons attending meetings shall remain seated at all times unless called upon to speak, will not call out comments during the meeting or make inappropriate hand or facial gestures. Please silence all cell phones prior to entering the meeting. City of Hollywood Page 12 Regular City Commission Meeting Meeting Agenda - Final June 4, 2025 City of Hollywood Page 13