Board of Trustees Meeting

VILLAGE OF HOMEWOOD REGULAR BOARD MEETING TUESDAY, DECEMBER 19, 2023 VILLAGE HALL BOARD ROOM CALL TO ORDER: President Hofeld called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: President Hofeld led Trustees in the Pledge of Allegiance. ROLL CALL: Clerk Marilyn Thomas called the roll. Those present were Village President Richard Hofeld, Trustee Julie Willis, Trustee Anne Colton, Trustee Vivian Harris-Jones, Trustee Jay Heiferman and Trustee Lauren Roman. STAFF PRESENT: Village Manager Napoleon Haney, Village Attorney Christopher Cummings, Police Chief Denise McGrath, Fire Chief Bob Grabowski, Director of Finance Amy Zukowski, Director of Community and Economic Development Angela Mesaros, Assistant Village Manager Tyler Hall. MINUTES: The board meeting minutes of December 12, 2023, and the minutes from the December 12, 2023 truth in taxation public hearing on the 2023 levy were presented. There were no comments or corrections from the trustees. A motion to approve both sets of minutes was made by Trustee Willis and seconded by Trustee Harris-Jones to approve the minutes as presented. Roll Call: AYES—Trustees Willis, Colton, Heiferman, Harris-Jones and Roman. NAYS –None. Motion carried. APPOINTMENTS: President Hofeld asked the Trustees to approve the appointment of Allisa Opyd to fill a vacant Trustee position through May 13, 2025; Phillip Mason to serve as treasurer; Christine Banks to serve on the Appearance Commission for a three-year term ending December 19, 2026. A motion was made by Trustee Colton and seconded by Trustee Heiferman to approve the appointments. Roll Call: AYES—Trustees Willis, Colton, Heiferman, Harris-Jones and Roman. NAYS –None. Motion carried. Cook County Circuit Court Judge Barbara Dawkins administered the oath of office to Trustee Opyd, Treasurer Mason and Appearance Commission member Christine Banks. HEAR FROM THE AUDIENCE: President Hofeld asked for comments from the audience on any subject not on the agenda. No comments were offered. OLD BUSINESS: On the need to purchase materials as they relate to the Southgate TIF area, the board is asked to consider a motion to waive competitive bidding 1) based on the utilization of existing contracted vendors to purchase material that has been bid competitively for other projects; 2) based on a joint government or cooperative purchasing program; 3) based on equipment standardization. The board is also asked to approve the purchase of materials and equipment for safety enhancements and improvements for the Terrace Road parking lot and the Southgate TIF area listed on the Southgate TIF Expenditures (below) for a combined cost not to exceed $126,647.75. Southgate TIF Expenditures Terrace Road Parking Lot/Storm Sewer Improvement Materials Board Total Meeting Quantity Item Description Cost Vendor Date 1 Pallet Mortar Mix $ 546.00 C & M Pipe 12/12/2023 1 Pallet Underground Mortar Mix $ 882.00 C & M Pipe 12/12/2023 140 Feet 10 inch ABS Pipe $ 1,311.80 Core& Main 12/12/2023 175 Tons Stone CA-6 $ 2,353.75 Shipley 12/12/2023 320 Feet 18 inch ABS Pipe $ 6,182.40 Core& Main 12/12/2023 405 Tons Stone CA-7 $ 7,188.75 Shipley 12/12/2023 7 Manhole,Inlet,CB,Frames $ 11,015.00 Great Lakes Concrete 12/12/2023 290 Tons Stone IDOT RR 3 $ 12,542.50 Shipley 12/12/2023 2 Deco Roadway Pole Comp $ 26,178.20 Crescent Electric 12/12/2023 12% Contingency $ 5,043.00 12/12/2023 $ 73,243.40 Fencing/Posts/Street Light Poles and Additional Material Board Total Meeting Quantity Item Description Cost Date Fence Panel Screws $ 158.96 Menards 12/19/2023 24 Manhole Ring Sealant $ 500.00 Sealgaurd 12/19/2023 Fence Paint & Supplies $ 1,211.56 Sherwin-Willams 12/19/2023 350 Fence Panels 1.5 x 8 x 12 $ 5,980.66 Menards 12/19/2023 91 Fence Posts - H-Beam x 8 $ 8,940.46 ALRO 12/19/2023 1 Deco Roadway Pole Comp $ 13,089.00 Crescent Electric 12/19/2023 1 Deco Roadway Pole Comp $ 13,089.00 Crescent Electric 12/19/2023 Additional Contingency $ 2,016.76 12/19/2023 $ 44,986.40 Southgate TIF Public Safety Enhancements Board Total Meeting Quantity Item Description Cost Vendor Date 2 Radar Speed Message Board $ 33,514.46 Federal Contractors Corp. 12/19/2023 2 Flock Cameras $ 30,800.00 Flock Group Inc. 12/19/2023 7 Parking lot cameras $ 17,346.89 Complex Network Solutions 12/19/2023 $ 81,661.35 Dec. 12th expenditures $ 73,243.40 Total Expenditures $ 199,891.15 Dec. 19th expenditures $ 126,647.75 *Estimated Balance Remaining in TIF $ 15,108.85 $ 199,891.15 v. 12/19/2023 Trustee Colton offered her thanks to Village staff for their outstanding work on these projects, and Trustee Heiferman said the move to purchase the equipment and do the work in-house was very progressive. President Hofeld said these projects all relate to safety and are a great way to close out the Southgate TIF. A motion was made by Trustee Roman and seconded by Trustee Willis to approve the purchases as presented. Roll Call: AYES—Trustees Willis, Colton, Heiferman, Harris-Jones, Roman and Opyd. NAYS –None. Motion carried. GENERAL BOARD DISCUSSION: Trustees welcomed Trustee Opyd to the Board. Trustee Colton welcomed Trustee Opyd and said she knows the new Trustee was a great choice, however the selection process could be different. She wants to see openings posted to give others an opportunity to serve. Trustee Opyd said it’s an honor to serve and work with an incredible staff. President Hofeld said he was delighted to have Opyd on the Board. She has shared her talents with the Village in various capacities in the past and now she will serve on the Village Board. Trustees also wished everyone “Happy Holidays” and safe travels over the holiday season. ADJOURN: A motion was made by Trustee Willis and seconded by Trustee Roman to adjourn the regular meeting. Roll Call: AYES—Trustees Willis, Colton, Heiferman Harris-Jones, Roman and Opyd. NAYS –None. Motion carried. The meeting adjourned at 7:15 p.m. Respectfully submitted, Marilyn Thomas Village Clerk