City Council

CITY OF CITY COUNCIL John B. Partin, Jr., Mayor, Ward #3 HOPEWELL Jasmine E. Gore, Vice Mayor, Ward #4 Rita Joyner, Councilor, Ward #1 Hopewell, Virginia 23860 Michael B. Harris, Councilor, Ward #2 Janice B. Denton, Councilor, Ward #5 Brenda S. Pelham, Councilor, Ward #6 AGENDA Dominic R. Holloway, Sr., Councilor, Ward #7 (804) 541-2408 Dr.Concetta Manker, City Manager Danielle Smith, City Attorney www.hopewellva.gov Brittani Williams, City Clerk Bridetta Williams, Deputy Clerk info@hopewellva.gov cityclerk@hopewelIva.gov Work Session- 6:00 PM March 21, 2024 SPECIAL MEETING 6:00 p.m. Call to order, roll call, and welcome to visitors SPECIAL MEETING WORK SESSION WS1 – Expenditures and CIP Budget Discussion – Russell Branson, Interim Finance Director BOARD/COMMISSION VACANCIES Architectural Review Board – 3 Vacancies Downtown Design Review – 2 Vacancies Board of Building Code and Fire Prevention Code Appeals – 5 Vacancies Keep Hopewell Beautiful – 1 Vacancy Recreation and Parks – 4 Vacancies Library Board – 1 Vacancies DSS – 7 Vacancies Healthy Families – 3 Vacancies (3 pending applications) District 19 – 2 Vacancies Adjournment FY25 Budgeted Expense March 21, 2024 -- Proposed Primary City Programs and Funds General Gov’t Enterprises Health & Welfare Schools Debt General Fund Regional Water Social Services General Support General Gov’t Judicial Administration Sewer Children’s Services Act Textbooks HWR Recreation Refuse Healthy Families Cafeteria Sewer Economic Development Storm Water Special Welfare Bldg/Bus Replacement Schools Capital Projects Grants Marina Perpetual Care 2  Who Makes Expense Forecasts Personnel Costs Services & Supplies Capital Schools Budget Office Departments Departments Develops own budget HR 3 Expense Strategy for FY25 1. Maintain operations at current levels 2. Fund needed capital with remaining funds – if available 3. Build reserves—if revenue left after funding capital 4. Expand operations—if revenue left after funding reserves Long-term strategy should Increase tax rates if additional include developing priorities for funding is needed to do most budget funding that will match critical items in proposed budget resources to needs 4 Expense Assumptions | Draft Budget  Employee Salaries – 2.5% step increases for Public Safety employees (police, fire, public works) and 2.5% cost-of-living-adjustment (COLA) for all other employees  Health Insurance – City to absorb 6.9% increase  Departmental increases – To be presented by departments on March 28 th  Capital – As determined by departments. Actual funding will be based on available revenue. It is recommended that all expenses in the coming year be funded from new revenues and not depend on reserves or accumulated revenue until all financial reports are complete Decisions on CAPITAL fundings will be the most difficult for the FY25 budget 5 Expenses |by Category Total Expenses Outside Agencies $9,683,846 7.2% By Function Other $680,000 0.5% Police and Comm Devel $1,530,871 1.1% Fire Non-Departmental $5,746,669 4.3% Public Safety $133.7M $18,129,050 13.6% excluding non-City schools expense Schools $15,392,711 11.5% Public Works $17,908,344 13.4% Judicial $4,700,685 3.5% General Admin Parks & Rec $3,288,846 2.5% $10,816,210 8.1% HWR $21,778,583 16.3% Health and Welfare $12,049,493 9.0% Sewer $11,910,939 8.9% 6 Expenses | by Type Total Expenses by Spending Category Other $2,345,699 2% Schools Contribution $13,580,000 $133.7M Transfers 10% excluding $9,547,846 7% non-City Personnel $43,299,082 schools 32% expense Capital $10,763,891 8% Debt $8,645,488 7% Professional Services Services & Supplies $14,862,863 $30,571,378 23% 11% 7 Transfers | General Fund Expenses Transfers Amount Support of VA Public Assist. $1,100,796 Support of CSA & CPMT $1,010,823 Support of Recreation $2,088,196 Support of Economic Develop $20,000 Support of Healthy Families $382,799 Debt Service $1,227,038 Self-Insurance $600,000 Support of Schools $13,580,000 Total $20,009,652 8  Outside Agencies Outside Agencies Agency/Department Required Contributions Crater Detention FY23 355,410 FY24 394,000 FY25 313,069 Riverside Regional Jail 2,163,618 2,532,000 2,470,145 Riverside Criminal (Probation 127,771 207,227 207,227  The contributions to outside agencies has Health Department Mental Health 185,079 133,106 191,813 150,309 191,813 150,309 been an ongoing investment in the Library 675,407 702,423 738,382 community FOLAR - 5,500 5,500 Crater Planning District Comm 18,657 24,971 24,971 Winter Shelter 67,054 189,997 175,000  Many of the largest contributions—Jail, Total 3,726,102 4,398,240 4,276,416 transit, library—are not discretionary Strongly Recommended HOPEWELL/PG CHAMBER OF COMM 46,440 52,805 52,805 Petersburg Transit 220,000 220,000 220,000 Hopewell Food Pantry 15,000 15,000 25,000 VA GATEWAY REGION DUES 49,607 62,275 62,275 City of Refuge 50,000 120,000 50,000 Beacon Theatre 2012 LLC 170,000 150,000 150,000 Total Strongly Recommended 551,047 620,080 560,080 Discretionary Notes: Longwood SBDC Contribution 6,845 6,845 6,845 1) City of Refuge requested $60,000, but Petersburg Symphony 4,000 4,000 4,000 RideFinders 500 500 500 are recommended at $50,000 in the Lamb Arts - 5,000 5,000 budget Crater Wrkforce Devel - 5,000 5,000 2) Legal Aid requested $10,000 late. Tyler Community College 2,811 2,821 2,891 Historic Hopewell 10,000 10,000 10,000 This amount is not in the budget Hopewell Downtown Partnership 70,000 70,000 70,000 Total Discretionary 94,156 104,166 104,236 Total 4,371,305 5,122,486 4,940,732 Increase 17.2% -3.5% 9 Net Revenue | by Major Fund Net Revenue (All Other Funds are Balanced at $0) Will be set near $0 after 8,000,000 adjustments to rates and expenses. No sewer rate 6,000,000 increase is proposed in 4,000,000 the budget 2,000,000 - Capital will require (2,000,000) increase revenues or decreased expenses to (4,000,000) fund (6,000,000) (8,000,000) (10,000,000) All Funds General Fund HWR Sewer GF Capital Net Revenue (4,526,150) 74,426 7,175,762 (3,809,338) (7,967,000) 10 Capital | General Fund  Capital amounts CIP Projects with GF Funding shown include $4,500,000 required funding from the General $4,000,000 Fund $3,500,000  Other revenue $3,000,000 sources are included for $2,500,000 public works and $2,000,000 shown in the attached CIP $1,500,000 sheet $1,000,000 $500,000 $0 Public Works Fire Police Recreation IT Development GF Amount $3,900,000 $537,349 $157,500 $2,638,000 $485,850 $118,000 11 Options to Fund Capital  Reduce budgeted expenditures  Cut program funding  Put a chill on hiring unless new revenue emerges or other expenses reduced  Look for other  Increase Taxes Rates  Real Estate Taxes -- $1.4 Million [increase from $1.13/$100 assessed value (AV) to $1.20/$100 AV]  Machinery & Tools -- $1.3 Million [increase from $3.10/$100 AV to $3.60/$100 AV]  Personal Property -- $971,000 [increase from $3.50/$100 AV to $4.00/$100 AV]  Food & Beverage -- $176,000 [increase from 6.0% tax to 6.5% tax]  Lodging -- $75,000 [increase from 8% of room cost to 9% of room cost]  Delay major investments until City can issue new debt – likely 2-3 years 12 General Fund 13  All General Fund |Operations General Fund Budget Summary FY23 Actual FY24 Budget FY25 Proposed Revenues Taxes 42,658,727 44,925,397 48,305,388 Users Charges 5,627,870 5,017,600 5,874,450 General Fund Revenues vs Expenses Intergovernmental -- State 9,321,455 9,615,040 10,458,657 68,000,000 Intergovernmental -- Federal 1,883,861 1,939,976 390,000 66,000,000 Transfers 1,009,000 1,009,000 1,009,000 Other 734,694 749,043 486,342 64,000,000 Use of Surplus - 1,573,633 - 62,000,000 Total Revenues 61,235,608 64,829,690 66,523,837 60,000,000 Expenses 58,000,000 Personnel 56,000,000 Salaries & Wages 16,790,298 19,788,542 20,740,069 Retirement 2,065,953 2,743,381 2,784,036 54,000,000 Health 3,206,011 3,554,595 3,883,973 52,000,000 Other Personnel 2,124,682 2,358,030 2,437,451 Non-Personnel 50,000,000 Services & Supplies 4,931,846 6,793,624 6,103,766 FY23 Actual FY24 Budget FY25 Proposed Professional Services 3,669,392 4,577,258 4,974,996 Total Revenues Total Expenses Outside Agencies 8,397,794 9,527,515 9,542,846 Other Transfers 1,703,360 1,918,968 2,225,038 School Contribution School Contribution 13,580,075 13,580,000 13,580,000 Total Expenses 56,469,411 64,841,911 66,272,175 Net Revenue 4,766,197 (12,222) 251,662 14 Police Expenses | Operations Police Expenses $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other Police Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $5,500,944 $6,001,878 $6,244,770 VRS $678,806 $858,595 $851,349 Health $837,172 $954,592 $954,189 Other Personnel $662,320 $657,887 $669,156 Professional Services $576,494 $727,223 $988,081 Services & Supplies $1,165,196 $1,069,140 $1,175,176 Other $19,279 $0 $0 Outside Agencies $6,434 $5,000 $10,000 Transfers $0 $0 $0 15 Total $9,446,646 $10,274,315 $10,892,721 Fire Expenses | Operations Fire Expenses $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other FIRE Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $3,466,767 $3,969,103 $3,982,845 VRS $478,085 $556,592 $551,982 Health $613,220 $679,894 $657,281 Other Personnel $428,502 $447,622 $456,108 Professional Services $142,432 $159,600 $176,175 Services & Supplies $1,004,431 $802,797 $836,608 Other $727 $0 $0 Outside Agencies $4,013 $2,500 $2,500 Transfers $0 $0 $0 Total $6,138,176 $6,618,108 $6,663,498 16 Public Works| Operations Public Works Expenses $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other PUBLIC WORKS Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $1,979,631 $2,576,276 $2,724,057 VRS $275,696 $367,860 $396,105 Health $323,166 $399,194 $401,825 Other Personnel $233,872 $277,909 $287,706 Professional Services $539,816 $623,880 $772,800 Services & Supplies $1,315,007 $1,888,040 $1,950,970 Other $0 $0 $0 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 Total $4,667,189 $6,133,159 $6,533,463 17 Recreation| Operations Recreation Expenses $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other RECREATION Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $881,019 $1,110,554 $1,146,080 VRS $102,671 $137,700 $138,731 Health $138,331 $165,126 $162,409 Other Personnel $88,420 $122,623 $117,820 Professional Services $132,931 $133,400 $133,400 Services & Supplies $402,546 $400,378 $486,378 Other $0 $23,149 $23,149 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 18 Total $1,745,917 $2,092,931 $2,207,967 Development| Operations Development Expenses $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other DEVELOPMENT Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $622,626 $732,738 $790,227 VRS $95,567 $114,995 $123,228 Health $115,761 $125,525 $129,229 Other Personnel $0 $0 $0 Professional Services $176,722 $212,500 $98,146 Services & Supplies $162,931 $359,300 $378,598 Other $0 $21,200 $2,500 Outside Agencies $4,503 $8,623 $136,000 Transfers $0 $0 $0 Total $1,178,110 $1,574,881 $1,657,929 19 City Manger | Operations City Manager Expenses $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other CITY MANAGER Department Note: Includes City FY23 - Actual FY24 - Budget FY25 - Budget Manager and Assistant Salaries & Wages $196,720 $644,195 $656,825 City Manager, Economic VRS $28,238 $116,369 $114,547 Development, Health $23,680 $63,280 $70,133 Communications Other Personnel $16,784 $55,278 $57,388 Professional Services $201,960 $121,000 $728,000 FY24 includes addition of Services & Supplies $379,531 $573,033 $594,841 Other $0 $0 $8,000 the EcDev and Assist. Outside Agencies $0 $0 $5,000 City Manager positions Transfers $0 $0 $0 20 and departmental costs Total $846,912 $1,573,156 $2,234,734 Finance | Operations Finance Expenses $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other FINANCE Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $586,714 $1,351,162 $1,332,981 VRS $82,419 $202,795 $205,959 Health $59,133 $123,902 $139,630 Other Personnel $50,929 $120,816 $117,128 Professional Services $1,085,602 $1,600,421 $919,498 Services & Supplies $146,561 $105,513 $113,315 Other $0 $0 $0 Outside Agencies $0 $1,000 $0 Transfers $0 $0 $0 21 Total $2,011,358 $3,505,610 $2,828,510 Enterprise Funds 22 Hopewell Water Renewal | Expenses Capital Investment paid Rates to Industry and for through combination of: City pay for: - Hauled Waste revenues - Operations (unpredictable) - Debt Service - User charges or direct - Administrative Fees payment HWR budget to go to the Commission in early April – will come back to Council for approval after 23 HWR Expense | Operations HWR Expenses $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other HRWTF Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $3,319,165 $3,669,847 $3,890,229 VRS $419,193 $510,945 $523,733 Health $443,894 $492,734 $491,045 Other Personnel $318,973 $323,435 $333,115 Professional Services $4,122,405 $2,274,700 $3,003,400 Services & Supplies $13,469,544 $8,710,960 $10,949,685 Other $712,889 $394,000 $334,000 Outside Agencies $11,293 $6,000 $5,000 24 Transfers $0 $0 $0 Total $22,817,356 $16,382,621 $19,530,207 Sewer Expenses| Operations Sewer Expenses New rate study $12,000,000 needed for $10,000,000 Sewer $8,000,000 $6,000,000 $4,000,000 Funding of $2,000,000 $0 capital from FY23 - Actual FY24 - Budget FY25 - Budget accumulated Salaries & Wages Benefits/Other Professional Services Services & Supplies Other revenues to SEWER OPERATIONS Department FY23 - Actual FY24 - Budget FY25 - Budget wait until Salaries & Wages VRS $427,515 $43,561 $405,617 $50,311 $409,743 $50,010 financial Health Other Personnel $56,552 $41,308 $63,587 $32,916 $65,402 $33,341 reports Professional Services Services & Supplies $3,369,127 $2,491,553 $4,308,858 $1,914,959 $3,563,292 $5,218,800 completed Other Outside Agencies $923,500 $0 $1,058,500 $0 $933,500 $0 Transfers $0 $0 $0 Total $7,353,115 $7,834,748 $10,274,088 25 Refuse Expenses| Operations Refuse Expenses $4,000,000 $3,500,000 $3,000,000 Refuse rates $2,500,000 must increase $2,000,000 due to increase $1,500,000 $1,000,000 from solid waste $500,000 franchisee. $0 FY23 - Actual FY24 - Budget FY25 - Budget Delayed Salaries & Wages Benefits/Other Professional Services Services & Supplies Other customer cost of $3.22 from year REFUSE Department ago plus Salaries & Wages FY23 - Actual $125,835 FY24 - Budget FY25 - Budget $123,637 $155,343 additional $4.10 VRS $15,756 $16,530 $23,561 for the coming Health Other Personnel $35,543 $18,279 $31,803 $17,890 $39,951 $21,750 year Professional Services $1,963,534 $2,199,421 $2,831,349 Services & Supplies $543,057 $564,328 $604,328 Other $0 $9,000 $9,000 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 Total $2,702,004 $2,962,609 $3,685,282 26 Storm Water Expenses | Operations Stormwater Expenses $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other STORMWATER Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $278,890 $310,560 $331,923 VRS $41,929 $47,197 $49,852 Health $45,842 $52,088 $65,949 Other Personnel $28,152 $31,186 $35,020 Professional Services $152,715 $179,335 $135,500 Services & Supplies $101,107 $45,800 $45,800 Other $1,512 $32,550 $32,550 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 Total $650,148 $698,716 $696,594 27 Health & Welfare 28 Social Services Expense | Operations Special Welfare Expenses $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other Special Welfare Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $2,535,114 $3,038,586 $3,037,574 VRS $375,863 $440,661 $447,362 Health $481,209 $539,939 $502,061 Other Benefits $0 $0 $0 Professional Services $0 $0 $0 Services & Supplies $1,565,119 $1,686,772 $1,686,772 Other $0 $0 $0 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 Total $4,957,305 $5,705,959 $5,673,769 29 CSA Expense | Operations CSA Expenses $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other CSA Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $68,862 $123,278 $126,325 VRS $10,375 $19,001 $19,017 Health $0 $8,148 $8,148 Other Benefits $0 $0 $0 Professional Services $15,835 $10,926 $10,926 Services & Supplies $4,167,369 $3,712,610 $3,712,610 Other $0 $0 $0 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 30 Total $4,262,441 $3,873,962 $3,877,026 Healthy Families Expense | Operations Healthy Families Expenses $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages Benefits/Other Professional Services Services & Supplies Other HEALTHY FAMILIES Department FY23 - Actual FY24 - Budget FY25 - Budget Salaries & Wages $421,327 $569,890 $660,721 VRS $63,662 $79,139 $84,815 Health $50,979 $52,709 $85,538 Other Personnel $44,839 $51,159 $54,750 Professional Services $9,712 $11,000 $23,500 Services & Supplies $104,334 $79,375 $68,000 Other $12,440 $5,000 $10,500 Outside Agencies $0 $0 $0 Transfers $0 $0 $0 Total $707,293 $848,272 $987,824 31 Debt 32 Debt Service | Sources of Payment Food and Lodging Taxes Debt Service HWR & Sewer Rates General Fund Transfer 33 Debt Service Issues | by Beneficiary HWR Sewer Schools General Fund 2015 – Oct 2025 2011A – July 2042 2015B – July 2034 2013A – July 2028 2014 – Oct 2044 2010 – July 2041 2005D – July 2025 2013B –July 2028 2009 QZAB – Dec. 2024 2015B – July 2034 2010 QSCB – June 2027 2013C – July 2038 2011 QSCB – June 2027 2008B – July 2028 Series 2011 – May 2036 34 Debt Service Costs Tax-Supported Debt Service Payments 5,000,000  School debt will drop by 4,500,000 4,000,000 $1 Million per year after 3,500,000 3,000,000 the June 2027 debt 2,500,000 payment 2,000,000 1,500,000 1,000,000  City GO cost will increase in 2025 and 2026 500,000 - Utility Debt Service Payments "City Gos" School GOs 4,000,000 3,500,000  HWR debt decreases in 3,000,000 2027, providing room for 2,500,000 2,000,000 additional debt, if needed 1,500,000 1,000,000  Sewer debt drops slightly 500,000 - in 2027, then remains constant through 2043 01/01/24 01/01/25 01/01/26 01/01/27 01/01/28 01/01/29 01/01/30 01/01/31 01/01/32 01/01/33 01/01/34 01/01/35 01/01/36 01/01/37 01/01/38 01/01/39 01/01/40 01/01/41 01/01/42 01/01/43 01/01/44 01/01/45 HWR Debt Sewer Debt 35 Schools 36  Schools Funding | City Contributions School Debt Service Next 5 Years FY25 Proposed City Schools Funding $2,000,000 $18,000,000 $1,800,000 $15,439,174 Total $1,600,000 $16,000,000 $1,400,000 Debt Service $1,200,000 $14,000,000 $1,859,174 $1,000,000 $800,000 $12,000,000 $600,000 $400,000 $10,000,000 $200,000 $0 $8,000,000 01/01/25 01/01/26 01/01/27 01/01/28 01/01/29 Operations $6,000,000 $13,580,000 $4,000,000 $2,000,000 City contribution in $0 City Schools Funding Schools budget matches funds provided in FY23 and FY24 37 Questions? 38 Captial Detail 39 40 FY25 Proposed Capital Improvement Projects (As of March 19, 2024) Public Works Fire Police Recreation IT DevelopmentWater Renewal Total Public Works Rte 156 - Intersection Imp $121,000 $121,000 Rte 156 - Intersection Imp $75,000 $75,000 SOUTH MESA DR - PED Imp $262,000 $262,000 W. Randolph Shared Use Path - Smart Scale $1,612,000 $1,612,000 Hill Avenue & Hooker St. Recon - Rev. Share $226,000 $226,000 Wagner Ave & Hooker St. Recon - Rev. Share $226,000 $226,000 Pave Rehab Var. Locations - Rev. Share 21 $285,000 $285,000 Pave Rehab Var. Locations - Rev. Share 23 $496,000 $496,000 Hank's Pond $122,742 $122,742 Heretick Avenue Drainage Project $704,000 $704,000 Wagner Road Storm Lining Project $20,000 $20,000 Pavement Preservation Arterials $466,000 $466,000 Courthouse Parking Lot $205,371 $205,371 Carryover from FY24 CIP $1,000,000 $1,000,000 Fire Fire Boat Replacement $44,302 $44,302 Ladder Truck Lease Payment $119,547 $119,547 City Hall Generator $373,500 $373,500 Police $0 UPS at Radio Tower Site $65,000 $65,000 In Car Radios (15) $67,500 $67,500 4thDispatchCallTakingPosiitonEquipment $25,000 $25,000 Recreation $0 Community Center HVAC $710,000 $710,000 Community Center Fitness Equip $110,000 Mathis Field Improvements $1,480,000 Westwood Park $200,000 Mathais Field Improvements $13,000 $13,000 3 1/2 Street Playground - Phase II $125,000 $125,000 FY25 Proposed Capital Improvement Projects (As of March 19, 2024) Public Works Fire Police Recreation IT DevelopmentWater Renewal Total IT $0 Host Servers $ 132,000 $132,000 Core Switches 107,100 $107,100 Microsoft Office 210,000 $210,000 Managed Print Solution 36,750 $36,750 Development Zoning Ordinance Update $ 66,000 Wayfinding 52,000 HWR Primary Wet Well Rehab $ 150,000 $150,000 SNR Wet Well Rehab 150,000 $150,000 Industrial Fine Screen Rehab 400,000 $400,000 Replace Incinerator CEMS 250,000 $250,000 Domestic Fine Screen Overhaul 250,000 $250,000 Primary/Secondary Clarifier Weirs 2,000,000 $2,000,000 Secondary Clarifier Rehab 300,000 $300,000 Centrifuge Rebuild 300,000 $300,000 Oxygen Plant 5 Year Tournaround 1,700,000 $1,700,000 PLC Upgrade 200,000 $200,000 Gravity Thickener Rehab 1,500,000 $1,500,000 MBBR Optimization 1,000,000 $1,000,000 Phosphoric Acid Monitoring/Control 1,000,000 $1,000,000 Total $5,821,113 $537,349 $157,500 $2,638,000 $485,850 $118,000 $9,200,000 $18,957,812 General Fund Funded $3,900,000 $537,349 $157,500 $2,638,000 $485,850 $118,000 $7,836,699  City of Hopewell Dollars in Thousands FY 2025 Capital Improvement Program (CIP) Engineering Department Projects 5 Year Future Project Name # Rollover FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 CIP Total Years Total Project UPC 110840 - Rte 156 - Intersection Improvements at Berry St - HSIP ENG-0001 $ 200 $ 121 $ 36 $ - $ - $ - $ 157 $ - $ 357 UPC 110846 - Rte 156 - Intersection Improvements at Berry St- HSIP ENG-0002 $ 440 $ 75 $ 540 $ - $ - $ - $ 615 $ - $ 1,055 UPC 110842 - SOUTH MESA DR - IMPROVE PEDESTRIAN ACCOMMODATIONS - H ENG-0003 $ 218 $ 262 $ - $ - $ - $ - $ 262 $ - $ 480 UPC 122203 - W. Randolph Shared Use Path - Smart Scale ENG-0004 $ 1,611 $ 1,612 $ 1,611 $ 1,611 $ - $ - $ 4,834 $ - $ 6,445 UPC 123291 - Courthouse Road Ped Improv-VDOT Admin* ENG-0005 $ 4,160 $ - $ 240 $ 600 $ - $ - $ 840 $ - $ 5,000 UPC 117064 - Hill Avenue & Hooker St. Recon - Rev. Share ENG-0006 $ 226 $ 226 $ - $ 1,360 $ 1,361 $ - $ 2,947 $ - $ 3,173 UPC 117066 - Wagner Ave & Hooker St. Recon - Rev. Share ENG-0007 $ 226 $ 226 $ - $ 1,306 $ 1,306 $ - $ 2,838 $ - $ 3,064 UPC 117065 - Pave Rehab Var. Locations - Rev. Share 21 ENG-0008 $ 544 $ 285 $ 285 $ - $ - $ 570 $ - $ 1,114 UPC 121404 - Pave Rehab Var. Locations - Rev. Share 23 ENG-0009 $ 992 $ 496 $ 496 $ - $ - $ 992 $ - $ 1,984 Richmond St & Petersburg St D&R Improv ENG-0010 $ - $ - $ 1,894 $ 1,800 $ 1,693 $ 1,693 $ 7,080 $ - $ 7,080 DOT Gtant - SS4A (Safe Streets for All) ENG-0011 $ 246 $ - $ - $ - $ - $ - $ - $ - $ 246 Hank's Pond ENG-0012 $ 10 $ 123 $ - $ - $ - $ - $ 123 $ - $ 133 Heretick Avenue Drainage Project ENG-0013 $ 482 $ 704 $ 643 $ - $ - $ - $ 1,347 $ - $ 1,829 Wagner Road Storm Lining Project ENG-0014 $ 49 $ 20 $ - $ - $ - $ - $ 20 $ - $ 69 Riverside Avenue Rehab 30% Plans - Preliminary Engineering ENG-0015 $ 102 $ - $ - $ - $ - $ - $ - $ - $ 102 Pavement Preservation Arterials ENG-0016 $ - $ 466 $ 466 $ 466 $ 466 $ - $ 1,864 $ - $ 1,864 Courthouse Parking Lot ENG-0017 $ - $ 205 $ - $ - $ - $ - $ 205 $ - $ 205 Cattail Creek Drainage Crossing ENG-0018 $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ 1,000 Total Engineering $ 10,506 $ 4,821 $ 6,211 $ 7,143 $ 4,826 $ 1,693 $ 24,694 $ - $ 35,200 Projects Estimates Total Projects Estimate $ 10,506 $ 4,821 $ 6,211 $ 7,143 $ 4,826 $ 1,693 $ 24,694 $ - $ 35,200 Funding Sources General Fund/Rollover $ 1,000 $ 2,942 $ 3,138 $ 5,216 $ 3,980 $ 847 $ 16,122 $ - $ 17,122 ARPA $ 102 $ - $ - $ - $ - $ - $ - $ - $ 102 DOT SS4A $ 197 $ - $ - $ - $ - $ - $ - $ - $ 197 DOT H.B. Courthouse Road $ 4,000 $ - $ - $ - $ - $ - $ - $ - $ 4,000 VDEM - Cattail Creek Drainage Crossing $ 750 $ - $ - $ - $ - $ - $ - $ - $ 750 VDOT HSIP 100/0 $ 858 $ 267 $ 515 $ - $ - $ - $ 782 $ - $ 1,640 SGR 100/0 $ - $ - $ - $ - $ - $ - $ - $ - $ - VDOT TAP 80/20 $ - $ - $ - $ - $ - $ - $ - $ - $ - VDOT Revenue Sharing 50/50 $ 1,988 $ - $ 947 $ 900 $ 847 $ 847 $ 3,540 $ - $ 5,528 Federal-Aid (VDOT Smart Scale 100/0) $ 1,611 $ 1,612 $ 1,611 $ 1,027 $ - $ - $ 4,250 $ - $ 5,861 Total Funding Sources $ 10,506 $ 4,821 $ 6,211 $ 7,143 $ 4,826 $ 1,693 $ 24,694 $ - $ 35,200 City of Hopewell Dollars in Thousands FY 2025 Capital Improvement Program (CIP) Recreation and Parks Department Projects FY 2024 5 Year CIP Future Project Name # Prior FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Total Years Total Project Defer Hopewell Community Center-HVAC RP-0001 $ - $ 710,000 $ 250,000 $ - $ - $ - $ 960,000 $ - $ - $ - Hopewell Community Center-Fitness Equipment RP-0002 - 110,000 - - - 25,000 135,000 - - - Mathis Field Improvements RP-0003 - 13,000 13,500 15,000 200,000 450,000 691,500 - - - Riverwalk Phase III - & Board Replacements RP-0004 - 1,480,000 - - - - 1,480,000 - - - Hopewell Community Center-Restrooms & Locker Rooms RP-0005 - - - 150,000 150,000 - 300,000 - - - Westwood Park RP-0006 - 200,000 - - - - 200,000 - - - 3 1/2 Street Playground Phase II RP-0007 - 125,000 - - - - 125,000 - - - Atwater Park RP-0008 - - - 400,000 - - 400,000 - - - Park Pavilion Renovations RP-0009 - - 150,000 75,000 60,000 - 285,000 - - - - RP-0010 - - - - - - - - - - - - - - - - - - - - - - Total Recreation $ - $ 2,638,000 $ 413,500 $ 640,000 $ 410,000 $ 475,000 $ 4,576,500 $ - $ - $ - Projects Estimates A&E $ - $ 280,000 $ - $ - $ - $ - $ 280,000 $ - $ 280,000 $ - Land Acquisition - - - - - - - - - - Construct/Purchase - 2,358,000 413,500 640,000 410,000 475,000 4,296,500 - 4,296,500 - Total Projects Estimate $ - $ 2,638,000 $ 413,500 $ 640,000 $ 410,000 $ 475,000 $ 4,576,500 $ - $ 4,576,500 $ - Funding Sources General Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Bonds General - - - - - - - - - - Bonds Schools - - - - - - - - - - Grants - - - - - - - - - - Proffers/Other - - - - - - - - - - Total Funding Sources $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Operating Budget Impacts Operating Revenue $ - $ - $ - $ - $ - $ - $ - $ - $ - Operating Costs Facility Operations - - - - - - - - - Program Operations - - - - - - - - - Debt Service - - - - - - - - - Total Operating Costs - - - - - - - - - Net Operating Revenue (Subsidy) $ - $ - $ - $ - $ - $ - $ - $ - $ - FTE's - - - - - - - - - City of Hopewell FY 2025 Capital Improvement Program (CIP) Development Department FY 2024 5 Year Future Total Project Name # Prior FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 CIP Total Years Project Defer Zoning Ordinance Update DEV-0001 $ - $ 66,000 $ 66,000 $ - $ - $ - $ 132,000 $ - $ 132,000 $ - Wayfinding DEV-0002 - 52,000 52,000 52,000 52,000 - $ 208,000 - 208,000 - - DEV-0003 - - - - - - - - - - - DEV-0004 - - - - - - - - - - - DEV-0005 - - - - - - - - - - - DEV-0006 - - - - - - - - - - - DEV-0007 - - - - - - - - - - - DEV-0008 - - - - - - - - - - - DEV-0009 - - - - - - - - - - - DEV-0010 - - - - - - - - - - - - - - - - - - - - - - Total Development $ - $ 118,000 $ 118,000 $ 52,000 $ 52,000 $ - $ 340,000 $ - $ 340,000 $ - Projects Estimates A&E $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Land Acquisition - - - - - - - - - - Construct/Purchase - 118,000 118,000 52,000 52,000 - 328,000 - 328,000 - Total Projects Estimate $ - $ 118,000 $ 118,000 $ 52,000 $ 52,000 $ - $ 328,000 $ - $ 328,000 $ - Funding Sources General Fund $ - $ 118,000 $ 118,000 $ 52,000 $ 52,000 $ - $ 328,000 $ - $ 328,000 $ - Bonds General - - - - - - - - - - Bonds Schools - - - - - - - - - - Grants - - - - - - - - - - Proffers/Other - - - - - - - - - - Total Funding Sources $ - $ 118,000 $ 118,000 $ 52,000 $ 52,000 $ - $ 328,000 $ - $ 328,000 $ -  City of Hopewell Dollars in Tho FY 2025 Capital Improvement Program (CIP) Fire Department Projects FY 2024 5 Year CIP Future Project Name # Prior FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Total Years Total Project New Fire Station FD-0001 $ - $ - $ - $ - $ - $ 20,000,000 $ 20,000,000 $ - $ 20,000,000 Fire Boat Replacement FD-0002 - 44,302 44,302 44,302 44,302 44,302 221,510 88,604 310,114 Ladder Truck Lease Payment FD-0003 - 119,547 119,547 119,547 119,547 - 478,188 - 478,188 City Hall Generator FD-0004 - 373,500 - - - - 373,500 - 373,500 - FD-0005 - - - - - - - - - - FD-0006 - - - - - - - - - - FD-0007 - - - - - - - - - - FD-0008 - - - - - - - - - - FD-0009 - - - - - - - - - - FD-0010 - - - - - - - - - - - - - - - - - - - - Total Fire $ - $ 537,349 $ 163,849 $ 163,849 $ 163,849 $ 20,044,302 $ 21,073,198 $ 88,604 $ 21,161,802 Projects Estimates A&E $ - $ - $ - $ - $ - $ - $ - $ - $ - Land Acquisition - - - - - - - - - Construct/Purchase - - 163,849 163,849 20,044,302 21,073,198 88,604 21,073,198 Total Projects Estimate $ - $ - $ - $ 163,849 $ 163,849 $ 20,044,302 $ 21,073,198 $ 88,604 $ 21,073,198 Funding Sources General Fund $ - $ - $ - $ - $ - $ - $ - $ - $ 495,614 Bonds General - - - - - - - - 20,000,000 Bonds Schools - - - - - - - - - Grants - - - - - - - - 188,000 Proffers/Other - - - - - - - - - Total Funding Sources $ - $ - $ - $ - $ - $ - $ - $ - $ 20,683,614 Operating Budget Impacts Operating Revenue $ - $ - $ - $ - $ - $ - $ - $ - Operating Costs Facility Operations - - - - - - - - Program Operations - - - - - - - Debt Service - - - - - - - 1,087,427 Total Operating Costs - - - - - - - 1,087,427 Net Operating Revenue (Subsidy) $ - $ - $ - $ - $ - $ - $ - $ (1,087,427) City of Hopewell Dollars in Thousands FY 2025 Capital Improvement Program (CIP) Information Technology Department Projects FY 2024 5 Year Future Total Project Name # Prior FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 CIP Total Years Project Defer Host Servers IT-0001 $- $ 132,000 $ - $ - $ - $ - $ 132,000 $ - $ - $ - Core Switches IT-0002 - 107,100 - - - - 107,100 - - - Microsoft Office IT-0003 - 210,000 - - - - 210,000 - - - Managed Print Solution IT-0004 - 36,750 36,750 36,750 36,750 36,750 - - - - - IT-0005 - - - - - - - - - - - IT-0006 - - - - - - - - - - - IT-0007 - - - - - - - - - - - IT-0008 - - - - - - - - - - - IT-0009 - - - - - - - - - - - IT-0010 - - - - - - - - - - - - - - - - - - - - - - Total Information Technology $- $ 485,850 $ 36,750 $ 36,750 $ 36,750 $ 36,750 $ 449,100 $ - $ - $ -  City of Hopewell FY 2025 Capital Improvement Program (CIP) Police Department Projects FY 2024 5 Year Future Total Project Name # Prior FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 CIP Total Years Project Defer UPS at Radio Tower Site PD-0001 $ - $ 65,000 $ - $ - $ - $ - $ 65,000 $ - $ - $ - In Car Radios (15) PD-0002 - 67,500 - - - - 67,500 - - - hDispatchCallTakingPosiitonEquipme PD-0003 - 25,000 - - - - 25,000 - - - - PD-0004 - - - - - - - - - - - PD-0005 - - - - - - - - - - - PD-0006 - - - - - - - - - - - PD-0007 - - - - - - - - - - - PD-0008 - - - - - - - - - - - PD-0009 - - - - - - - - - - - PD-0010 - - - - - - - - - - - - - - - - - - - - - - Total Police $ - $ 157,500 $ - $ - $ - $ - $ 157,500 $ - $ - $ - Projects Estimates A&E $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Land Acquisition - - - - - - - - - - Construct/Purchase - 157,500 - - - - 157,500 - 157,500 - Total Projects Estimate $ - $ 157,500 $ - $ - $ - $ - $ 157,500 $ - $ 157,500 $ - Funding Sources General Fund $ - $ 157,500 $ - $ - $ - $ - $ - $ - $ - $ - Bonds General - - - - - - - - - - Bonds Schools - - - - - - - - - - Grants - - - - - - - - - - Proffers/Other - - - - - - - - - - Total Funding Sources $ - $ 157,500 $ - $ - $ - $ - $ - $ - $ - $ - ADJOURNMENT