City Council

CITY OF CITY COUNCIL John B. Partin, Jr., Mayor, Ward #3 HOPEWELL Jasmine E. Gore, Vice Mayor, Ward #4 Rita Joyner, Councilor, Ward #1 Hopewell, Virginia 23860 Michael B. Harris, Councilor, Ward #2 Janice B. Denton, Councilor, Ward #5 Brenda S. Pelham, Councilor, Ward #6 AGENDA Dominic R. Holloway, Sr., Councilor, Ward #7 (804) 541-2408 Dr. Concetta Manker, City Manager Beverly Burton, Interim City Attorney www.hopewellva.gov Brittani Williams, City Clerk Sade’ Allen, Deputy City Clerk info@hopewellva.gov cityclerk@hopewelIva.gov Closed Meeting- 6:00 PM October 22, 2024 REGULAR MEETING Work Sess ion -7 :00pm Regular Meeting- 7:30pm 6:00 p.m. Call to order, roll call, and welcome to visitors CLOSED MEETING SUGGESTED MOTION: Move to go into closed meeting pursuant to Va. Code Section § 2.2-3711 (A)(I) to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointee and employees of City Council and VA Code § 2.2-3711(A)(30) “Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body.” and to the extent such discussion will be aided thereby. Roll Call RECONVENE OPEN MEETING CERTIFICATION PURSUANT TO VIRGINIA CODE § 2 . 2 -3712 (D): Were only public business matters (l) lawfully e x em pt e d f r om open-meeting r e qui r em ent s and ( 2) identified i n the closed-meeting motion discussed in closed meeting? WORK SESSION WS-1 – Aquatic Facility Update – Tabitha Martinez- Recreation and Parks Director REGULAR MEETING 7:30 p.m. Call to order, roll call, and welcome to visitors Prayer by Pastor Hart, followed by the Pledge of Allegiance to the Flag of the United States of America led by Mayor Partin.  SUGGESTED MOTION: To amend/adopt Regular Meeting Agenda Roll Call CONSENT AGENDA All matters listed under the Consent Agenda are considered routine by Council and will be approved or received by one motion in the form listed. Items may be removed from the Consent Agenda for discussion under the regular agenda at the request of any Councilor. C-1 Minutes: October 8, 2024. C-2 Pending List: December 14, 2023 C-3 Information for Council Review: C-4 Personnel Change Report & Financial Report: C-5 Public Hearing Announcements: Charter change November 19, 2024 C-6 Routine Approval of Work Sessions: C-7 Ordinances on Second & Final Reading: C-8 Routine Grant Approval: SUGGESTED MOTION: To amend/adopt consent agenda INFORMATION/PRESENTATIONS 1. Robert Bob Group- Heather Ness COMMUNICATIONS FROM CITIZENS CITY CLERK: A Communication from Citizens period, limited in total time to 30 minutes, is part of the Order of Business at each regular Council meeting. All persons addressing Council shall approach the microphone, give name and, if they reside in Hopewell, their ward number, and limit comments to three minutes. No one is permitted to speak on any item scheduled for consideration on regular agenda of the meeting. All remarks shall be addressed to the Council as a body, any questions must be asked through the presiding officer. Any person who makes personal, impertinent, abusive, or slanderous statements, or incites disorderly conduct in Council Chambers, may be barred by the mayor from further audience before Council and removed, subject to appeal to a majority of Council (See Rules 405 and 406 REGULAR BUSINESS R-1 – Fiscal Year 2024 Surplus Investments – Dr. Concetta Manker, City Manager Reports of City Manager: Reports of City Attorney: Reports of City Clerk: Councilors Pending Request: Presentations from Boards and Commission Other Council Communications BOARD/COMMISSION VACANCIES Board of Building Code and Fire Prevention Code Appeals – 4 Vacancies Keep Hopewell Beautiful – 2 Vacancy Recreation and Parks – 2 Vacancies Library Board – 1 Vacancies Department of Social Services – 4 Vacancies District 19 – 2 Vacancies Dock Commission – 2 Vacancies Board of Zoning Appeals – 2 Vacancies Bright Point Community College Local Board – 1 Vacancies Economic Development Authority – 1 Vacancy Architectural Review Board – 1 Vacancy Hopewell Redevelopment and Housing Authority- 1 Vacancy Planning Commission- 1 Vacancy Adjournment MINUTES OF THE OCTOBER 08, 2024 CITY COUNCIL REGULAR MEETING A REGULAR meeting of the Hopewell City Council was held on Tuesday October 8, 2024 at 6:00 p.m. PRESENT: John B. Partin, Mayor (Absent) Jasmine Gore, Vice Mayor (Absent) Rita Joyner, Councilor Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor CLOSED MEETING: Councilor Holloway makes a motion to go into closed meeting pursuant to Va. Code Section § 2.2-371 1 (A)(30) to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointee and employees of City Council, and Va. Code Section § 2.2- 3711 (A)(I) to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointee and employees of City Council, and to the extent such discussion will be aided thereby. Councilor Denton seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin- Absent Vice Mayor Gore- Absent Councilor Denton- Yes  Motion Passes 5-0 Reconvene Open Meeting Councilor Holloway makes a motion to reconvene open meeting. Councilor Harris seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin- Absent Vice Mayor Gore- Absent Councilor Denton- Yes Motion Passes 5-0 CERTIFICATION: CERTIFICATION PURSUANT TO VIRGINIA CODE §2.2-3712 (D): Were only public business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in closed meeting? ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin- Absent Vice Mayor Gore- Absent Councilor Denton- Yes Motion Passes 5-0 WORK SESSION WS-1 – Economic Development Strategic Plan– Charles Bennett- Economic Development Director Charles Bennett, Economic Development Director opens the presentation Showing for the first time a draft of the strategic economic development plan that they have been working on with a group from the Economic Development Authority, Hope Economic Development Authority, and a work group with the city council. Mr. Bennett introduced the document to council and shared he is not calling for any action. He stated he is not going to read the document word for word but will go over the overall structure of the document and it will be coming back in a future meeting to present an updated final document. He explained he would like to have some feedback now and then after the meeting council should take the document and spend some time with it. Mr. Bennett presented a 14-page document that is separated into three basic groups, he first part of this document speaks of about the introduction and it talks about where we are today and where we want to be in 10 years. He discussed the key areas we need to focus on to get there over the next 10 years sharing he goals and missions of this plan, unique assets as a city, some of the areas of opportunities but also recognize the reality of some of the constraints that we have that we're working with. Mr. Bennett shared on the document the vision for a future of Hopewell in 2034, if successful, 10 years from now it would be the reality that we would be living in by 2034. He shared some of the things that would be seen around the city such as the amenities, infrastructure improvements, and historical assets being fully developed. He also shared more improvements that would be seen in the community. He explained it’s a vision that paints a picture of where we would want to be. He stated we have to ask ourselves as a city what is our role and what are the things we do as a city. Mr. Bennett shared when he went to a Virginia economic developers association meeting, earlier this summer in Danville Virginia, Mr. Clark Castile, who is the executive director of the Danville Foundation, give an impressive speech about how when you look at your place in your city or county you have to ask yourself where is your part and what do you do. He shared some examples that were shared at the meeting and the cities place in the community. He explained the economic development of the city rests on the back of the Foundation which is built from human development leadership, development and Community Development. He explained if you think about the economic development, it is the crop that grows out of the seeds that are planted and watered and cultivated through the human development leadership development and Community Development and that's how you sustain long-term Economic Development. He would like to focus on our business corridors the riverfront district downtown Citywide housing, history and tourism, healthcare, education and Workforce Development, and a few others. He discussed the goals and objectives and how they are broken down in every area of the city. He explained they want to connect our future budget planning and the future focus into areas that can collectively be a catalyst, and encourage the velocity in the areas that would have people come alongside and make those investments so its not just the city alone. He shared we are doing our part to lead the way and to make things ready for the additional private investment that would come, and expanding some of the secondary commercial corridors including some of the historic commercial corridors such as Arlington Road 15 Street Corridor City point and West Broadway. He stated they could open up one more opportunity for historic tax credits which are something the private sector people necessarily cannot do with the same amount of tools. Mr. Bennett discussed the riverfront and riverfront activities sharing housing is a key being that there is a need for places for people to live at all levels and the need for diverse housing so there needs to be inventory to housing that is appealing to people who are maybe at the end of their careers or end of their life and don't really want to cut grass or deal with that type of maintenance but then also we have housing for growing families that have plenty of young people in the house that can push a mower. He then shares the health care and strategies for growing and attracting more Health Care Providers into the city and making spaces for them to be in and history and tourism. He stated this area has been a destination for business since 1613 and want to make sure that it is continued into the future. In the industrial and Manufacturing base there was a fantastic Maiden Hopewell event last Friday with the opportunity to celebrate still make things in Hopewell. He stated on page 13 they talk about education and the different opportunities to expand education and how to be a lifelong learner and how to provide those partnerships and places in the city of Hopewell. Mr. Bennett discussed his personal experiences with intentional landscaping and how you can tell the lighting is intentional, the landscaping, and the signage is intentional and even though the city is older the experience can be changed. He explained the quality of life and amenities wrap up the presentation talking about attracting new artisans and musicians to celebrate the fact that the city of Hopewell is so diverse and it is a great strength to have and the diversity should be increased. He ended the presentation sharing he would love feedback between now and the next council meeting on areas that may need to be addressed or maybe there may be something that may need to be added and the next step in the strategic plan once its figured out where we are and where we want to go, yearly around the budget season, we will be able to focus on this area with our investment and we would build out a work plan. He also shared a grant was applied for the University of Virginia Housing Community Impact grant working with owners to get approval and crater planning district is the fiscal agent hat was one of the tasks under advancing Cavalier Square and every year they would be revised and changed being able to be referred to and focused on different occasions. He ended offering to answer any questions council had. Councilor Pelham offered her thanks for all the successful efforts made and understanding Made in Hopewell was a successful event and appreciates the effort to bring the city forward. Councilor Holloway also thanked Mr. Bennett for his hard work and always giving credit to the other directors and who he has met with to make sure everything is holistic. REGULAR MEETING Councilor Pelham calls the Regular Meeting to order PRESENT: John B. Partin, Mayor (Absent) Jasmine Gore, Vice Mayor (Absent) Rita Joyner, Councilor Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor Prayer by Minister Charles Bennett, followed by the Pledge of Allegiance led by Councilor Pelham Councilor Denton makes a motion to adopt the agenda Councilor Harris seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin- Absent Vice Mayor Gore- Absent Councilor Denton- Yes  Motion Passes 5-0 Councilor Denton makes a motion to adopt the Consent Agenda and second by Councilor Holloway. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin- Absent Vice Mayor Gore- Absent Councilor Denton- Yes Motion Passes 5-0 INFORMATION AND PRESENTATIONS Update on Classification and compensation study – Yaosca Smith, HR Director As HR Director is approaching Concetta thanks council for approving the FY25 budget for a compensation study. The study will help the city learn where their pay inequities are at the end of the study they will present back to council a plan for implementation. Mrs. Smith approaches council and discusses and brief overview of how they got to this point of forming a committee. She speaks about the vendor who was selected, and who was selected to be on the committee. Evergreen solutions director is present and Mrs. Smith gives him the floor to discuss their process. He gives a brief background of who evergreen is and lets council know what the steps are to get to the final result. He lets council know his company has done more than 1300 different studies in the past. He goes over an overview of some of their experience in Virginia and he mentions that Virginia is one of the states that they work in most primarily. He lets council know they have about 6 different steps that they would use to get through the imitation down to the final steps. He then goes through his slides to discuss each step in detail. He lets council know his team will be on site speaking with city employees and asking challenges that they may face. He lets council know the overall timeline does take about 4 in a half months to complete. They have already begun working so they look forward to finishing early next year. Councilor Holloway asks after the study is complete will the team be available for questions? He confirms to council they will definitely available once its complete to ask any questions they may have. They will have a full year of support to have a full cycle to help with any adjustments with budgets to salaries. Councilor Pelham asks when the committee was comprised was any mid-level salary employees considered to be on it? Dr. Manker stated the original committee was to select the vendor but now they will start to pick a variety of people to go through the process. COMMUNICATIONS FROM CITIZENS 1. Denise Crandell: She came to council to speak on the noise ordinance as far as the pump station that has been down for 3 years. She states the noise is all day and all night long, it is so loud they cannot even open their windows or have a movie night outside because the generator is constantly going. She played a snippet to council so they can get an idea of how loud the noise is and tells council it is becoming very stressful. PUBLIC HEARINGS PH1 – Conditional use permit for 3000 Davidson Ave – Chris Ward Chris begins is presentation explaining what is CUP is about, he provided all council with a power point explaining the dimensions of what he is requesting. He let council know the contractor is available for questions at the end of his presentation. He gives details of the lot and that there are two lots that are planning to be joined together. He lets council know the conditions of this house requirements are the dwelling will have room eaves of 12 inches min, the home will have 4 in wide trim around all windows on front of house, lot will have min tree canopy coverage of 20%, driveway of asphalt or concrete, brick foundation on all sides, foundation plantings along the front, generally the house will be in substantial conformance with the plans and elevations he showed. Public hearing was opened for any public questions or concerns, there were none, public hearing was closed. Councilor Holloway makes the motion to accept the conditional use permit with the conditions stated, Councilor Joyner seconds the motion. Councilor Pelham asks questions regarding the floor plan and the windows for this particular home. The floor plan was provided to council for further understanding of where the windows will be.  ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 PH2 – Proposed changes to developmental planning application fees – Chris Ward, Planning and Development Director Mr. Ward begins his presentation letting council know the zoning ordinance amendment and is a proposal to increase development fees. He briefly goes over the presentation he provided to council, reminding them this was discussed two work sessions ago. Primary applicants for this would be developers, real estate investors and business owners. Mr. Ward mentions staff is proposing the following fee structure. Fee structure is $550 for site plan, staff will provide comments after first review, and there is no charge to address initial comments. The problem comes after applicants done address initial comments and that is called design by review, which gets expensive and takes a lot of time. The goal is to minimize that for additional fees for third and subsequent submittals. Staff is recommending rezoning at $1500.00, for an application for variances special exceptions and special use permits at $500, conditional use permits $650, and a zoning ordinance amendment at $1000.00. He reminds council that any vote this evening would be amending article 22 and he requests that should this past he asks this take effect beginning November 1 of 2024. Councilor Pelham asks why don’t they charge for the second visit to avoid a third visit. Mr. Ward states it is natural for there to be comments on the first submission and things to be corrected, he mentions he is almost 99.9 percent sure that every time there will be initial comments. This is the reason for not charging the second time, but if by the third time the initial comments were not resolved they will be charged at that time. Councilor Holloway makes a motion to amend article 22 to increase the following fees, Rezoning: 1500, Variance: $500, Special Exception: $500, Special use $500, conditional use $650, zoning ordinance amend: $1000, site plan $550 base, third and subsequent submission $250, Councilor Joyner seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 Councilor Holloway makes a motion to amend his previous motion to add the effective date of November 1, 2024. The motion now reads to amend article 22 to increase the following fees, Rezoning: 1500, Variance: $500, Special Exception: $500, Special use $500, conditional use $650, zoning ordinance amend: $1000, site plan $550 base, third and subsequent submission $250 to take effect November 1, 2024, Councilor Joyner seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 R1 – Approval of updated emergency operations plan – Robert Williams Mr. Williams speaks to council by briefly going over the update by presentation provided to council. He speaks on the changes that were made and what the updates were going to be in relation to the layout of the covid requirements and Hopewell alerts. He opens the floor for any questions. Councilor Denton makes a motion to approve amendment of 2024 emergency operations plan as presented, Councilor Harris seconds the motion. Councilor Joyner asks do we have any communications to citizens that speak specifically to shelter in place. Mr. Williams answers the questions that brochures went out and is posted on the website with shelter in place. Councilor Holloway asks is there a system in place for alerts to phones for emergencies, Mr. Williams mentions there is a geographical area, it is the process and still need a little more training before it is in effect. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 R2 – Virgnia 250 preservation funds – Charles Bennett Mr. Bennett begins his presentation letting council know there are three (3) separate resolutions he will be asking for action on tonight. He goes into detail about the preapplications that he submitted and they received approval. Tonight, he is seeking approval to move forward with three of the four applications he submitted. The first resolution is the Davisville school home, the former Harry E. James technical school. He gives council a brief description of the history of this building based on a presentation he provided. He mentions with council permission he is applying for a grant to do renovations to this building, the grant will fund exterior and interior renovations. He lets council know there is a 1/3 match coming from the purchase price that was submitted last year when the property was acquired. Councilor Holloway makes a motion to accept the resolution for the to submit Virginia 250 preservation grant applications to the Virginia department of historic resources for the Davisville Plant Schoolhouse in Hopewell, Councilor Joyner seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 Mr. Bennett begins his next resolution presentation with the Hopewell Marina, and he explains a little about the reason why he is applying for this application. He goes over an outline of the James River and the Appomattox River. He mentions they are the most historic rivers in the founding of our country. This grant application is for improvements to the center docks at the marina to give people with disabilities full access to get on those historic tour ships. The grant is specifically addressing increasing access for people to historic sites. The grant is to apply for $255,000, and as a 1/3 match they would be using $85,000 as source funds for the improvements that were already in the budget for this year. This would not be asking for any new funding sources. Councilor Holloway makes a motion to submit a Virginia 250 preservation grant application to the Virginia department of historic resources for the Hopewell city marina access project for Hopewell Virginia. Councilor Joyner seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 Mr. Bennett begins his last grant application to apply for the preservation of the Shiloah lodge project. He is looking to construct ADA parking spaces and also to have wayfinding signage and sight lighting associated with accessibility to the Shiloah lodge project. The grant will also allow construction for a medication garden for reflection and contemplation of the history and some things that took place at that site. Mr. Bennet mentions he is applying for $495,000, and it is based on the $85,000 that they already used to acquire the property and $50,000 from the Cameron foundation and an additional $124,000 that was approved last year by council towards the $750,000 preservation grant, and the 1/3 grant requirement of $166,000 the source funds will be a combination of in kind and adjacent property acquisition which is how you get to the $495,000. Councilor Holloway makes a motion to submit a Virginia 250 preservation grant application to the Virginia department of historic resources for the city of Hopewell approves a one third match grant requirement for the $166,000 source of match funds will be a combination of in kind and adjacent property acquisition for the ADA parking, Councilor Denton seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 R3 City of Refuge report and allocation of new opioid dollars – Dr. Manker Dr. Manker begins her presentation by asking to request the approval of opioid settlement funds to the city of refuge. The total amount received so far is $149,000.00. Tonight, she is asking the city for consideration of $70,000 in order for council to discuss and consider that surrounding areas put their funds together to have a regional crisis support center. Councilor Pelham mentions she is not comfortable with the $70,000. Councilor Holloway mentions it is the same as last year he thought. Dr. Manker mentions this money is extra because it comes from the settlement funds. The money has to be opioid related in order to be used. Councilor Joyner asks is the regional crisis center blend in with their efforts to address food and security. Dr. Manker says no it is not a topic and does not relate. Councilor Holloway asks for a copy of what it is used for next time before taking vote on the money. Councilor Harris says there are other localities that feed into some type of general fund that would allow them to be included in in regards to money for opioids. Councilor Pelham says she is a member of the refuge board as well as councilor Harris, but they will sign the conflict form, but she thinks maybe holding back some funds to see what other uses can be could be good. She states she can’t make a motion but she would like to see at least 100,000 would go to refuge and the remaining money stay instead until they find out if there any other eligible persons. Councilor Harris makes a motion to approve the $70,000 to be donated to city of refuge, Councilor Denton seconds the motion. Councilor Holloway makes a substitute motion to donate 100,000 to be donated to the city of refuge, Councilor Pelhams seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- No Motion Passes 4-1 Councilor Denton makes a motion to extend the meeting until end of council comments, councilor Pelham seconds the motion. ROLL CALL Councilor Pelham- Yes Councilor Holloway- Yes Councilor Joyner- Yes Councilor Harris- Yes Mayor Partin - -- Vice Mayor Gore- -- Councilor Denton- Yes Motion Passes 5-0 Councilor Denton had questions regarding the protocol for motions allowing substitute motions. Councilor Pelham asks city attorney if they did it correctly, City Attorney mentions it was made correctly. Councilor Harris mentions they are not at odds to donating money to the city of refuge, if he could he would donate all of it. He wanted to be clear he was not against giving them $100,000 he was only making the motion based on the recommendation. Reports of city Manager – Transition plan – Dr. Manker Dr. Manker mentions the transition plan was created to show what the Robert Bobb group has left behind. She gave historic information from last summer when RBG was hired. They are currently in the process of going through the trainings from all staff members. RBG was also hired to complete a back log from 2020 to 2024, her update provided on Friday shows they are extremely close to finishing 2020 and once complete they should be able to knock out the rest of the audits extremely quickly. Dr. Manker thanks the RBG for the efforts and time here at the City of Hopewell. She informs council all departments are not mentioned in the transition plan. She jumps to page 9 with the items the city is requesting from the RBG. She highlighted what needed to be done in order for them to be successful going forward. She goes over the organizational chart to show how the government is made up and how it extends downward. She informs council it is a live document and she will be updating it with some suggestions from RBG. She quickly goes through parts of her transition packet with council. There are two outstanding issues and she mentions they had to prioritize what was most important to get completed. She goes over the training schedules with council and shows what they have been training on and the upcoming trainings to take place. The duties outlined for each department is also a part of this packet included to council. She opens the floor for any questions from council. Council and Dr. Manker share question and answer of details of the transitional plan. Council shares final comments to citizens prior to adjournment. Meeting ends.  ADJOURNMENT Respectfully Submitted, Johnny Partin, Mayor Brittani Williams, City Clerk  CITY OF HOPEWELL COUNCILOR PENDING LIST REQUEST REQUESTOR DATE NOTES Delinquent Funds Jasmine Gore 12/14/2023 City Manager Housing Commission Jasmine Gore 12/14/2023 CCR - Hold Poet Lareate Brenda Pelham & Jasmine Gore 12/14/2023 CCR (Defer to Pelham) Beacon Theater LLC Jasmine Gore 12/14/2023 City Manager Crisis Support Jasmine Gore 12/14/2023 City Manager City Human Resource Policy Brenda Pelham 12/14/2023 HOLD Business License Policy Jasmine Gore 12/14/2023 HOLD City Credit Card Policy Brenda Pelham 12/14/2023 CCR RFP For Financial Services Councilor Joyner 12/14/2023 HOLD Meeting with School Board Vice Mayor Gore 6/11/2024 Pending C-5  NOTICE OF PUBLIC HEARING The City Council of the City of Hopewell will hold a public hearing on Tuesday, November 19, 2024 at 7:30 PM and in the City Council Chambers, Municipal Building, 300 North Main Street, Hopewell, Virginia. The following item will be considered: The purpose of the Public Hearing is to consolidate the Treasure’s accountability bank reconciliation and core accounting functions of the city of Hopewell, Virginia by executing a charter change in the auspice of the Department of Finance pursuant to §15.2-202. If the public would like to make any comments regarding this public hearing, they may do so by submitting it to the clerk’s office or email the City Clerk at cityclerk@hopewellva.gov. All written comments must be received no later than 2:00pm. Tuesday, November 19, 2024. Anyone needing assistance or accommodations under the provisions of the Americans with Disabilities Act should contact the City Clerk at (804) 541-2408. EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Form No. 1 (revised 6/4/97) REGULAR BUSINESS R-1  CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision Theme: Order of Business: Action: Civic Engagement Consent Agenda Approve and File Culture & Recreation Public Hearing Take Appropriate Action Economic Development Presentation-Boards/Commissions Receive & File (no motion required) Education Unfinished Business Approve Ordinance 1st Reading Housing Citizen/Councilor Request Approve Ordinance 2nd Reading Safe & Healthy Environment Regular Business Set a Public Hearing None (Does not apply) Reports of Council Committees Approve on Emergency Measure COUNCIL AGENDA ITEM TITLE: Approval of Budget Resolution Amendment ISSUE: Amending FY25 Operating Budget RECOMMENDATION: Staff recommends the approval of FY 25 budget resolution amendment to apply end-of-year funds that adhere to financial policies that designated funds to City’s Capital Reserves, Unassigned Funds, Assigned Funds, Budget Stabilization Funds and the Fund Balance accounts. TIMING: Action to be taken on October 17, 2024. BACKGROUND: Refer to Amending the Fiscal Year 2025 Operating Budget Resolution. ENCLOSED DOCUMENTS: 2024 Breakdown of Year-End-Funds, and Budget Resolution STAFF: City Manager, Dr. Concetta Manker FOR IN MEETING USE ONLY MOTION:_____________________________________________________________ ________________________________________________________________________ Roll Call SUMMARY: Y N Y N □ □ Councilor Rita Joyner, Ward #1 □ □ Councilor Janice Denton, Ward #5 □ □ Councilor Michael Harris, Ward #2 □ □ Councilor Brenda Pelham, Ward #6 □ □ Mayor John B. Partin, Ward #3 □ □ Councilor Dominic Holloway, Sr., Ward #7 □ □ Vice Mayor Jasmine Gore, Ward #4 Rev. January 2023 SUMMARY: Y N Y N □ □ Councilor Rita Joyner, Ward #1 □ □ Councilor Janice Denton, Ward #5 □ □ Councilor Michael Harris, Ward #2 □ □ Councilor Brenda Pelham, Ward #6 □ □ Mayor John B. Partin, Ward #3 □ □ Councilor Dominic Holloway, Sr., Ward #7 □ □ Vice Mayor Jasmine Gore, Ward #4 Rev. January 2023  R-2024-___ A RESOLUTION AMENDING THE FISCAL YEAR 2025 OPERATING BUDGET WHEREAS, the City Council of the City of Hopewell accepted and adopted its original budget on May 28, 2024 for FY25; and, WHEREAS, the City of Hopewell will Fiscal Year 2024 (FY24) end-of-year funds to apply financial policies be designated to City’s Capital Reserves, Unassigned Funds, Assigned Funds, Budget Stabilization Funds and the Fund Balance accounts; and, WHEREAS, the City Council adopted Financial Policies on September 17, 2024; and, WHEREAS, the City Council will designate to Capital Reserves in the amount of $1,550,000.00; and, WHEREAS, the City Council will designate to the Unassigned Funds Balance in the amount of $1,355,218.00; and, WHEREAS, the City Council will designate to the Assign Funds Balance in the amount of $1,642,638.00; and, WHEREAS, the City Council will designate to the Budget Stabilization Fund in the amount of $500,000; and, WHEREAS, the City Council will designate to the Fund Balance in the amount of $500,000; and, WHEREAS, the City Council will designate in the amount of $375,000 from the Assigned Fund Balance to the City Manager’s Office to assist Hopewell Public Schools in Munis ERP Implementation; and, WHEREAS, the City Council will designate in the amount of $192,638 from the Assigned Fund Balance to the City Manager’s Office to assist the City of Hopewell with Data Integrators (DI) Fund Analysis and Recovery; and,  R-2024-___ WHEREAS, the City Council will designate in the amount of $500,000 from the Assigned Fund Balance to the Department of Economic Development for Marina Repairs; and, WHEREAS, the City Council will designate in the amount of $280,000 from the Assigned Fund Balance to the Fire Department for a grant cost match for a generator for City Hall; and, WHEREAS, the City Council will designate in the amount of $85,000 from the Assigned Fund Balance to the City Attorney Office for the creation of an Administrative Legal Assistant position which includes salary and benefits; and, WHEREAS, the City Council will designate in the amount of $105,000 from the Assigned Fund Balance to the City Information Technology Department for the creation of a Senior Enterprise Resource Planning Administrator (ERP) position which includes salary and benefits; and, WHEREAS, the City Council will designate in the amount of $105,000 from the Assigned Fund Balance to The Department Economic Development and Tourism for the creation of an Economic Development Specialist position which includes salary and benefits. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hopewell hereby approves and adopts the Fiscal Year 2025 budget amendment and appropriate all funds as set forth in the resolution below:  R-2024-___ ADOPTED BY THE CITY COUNCIL OF THE CITY OF HOPEWELL ON OCTOBER 22, 2024. Witness this signature and seal ______________________ Johnny Partin, Mayor City of Hopewell VOTING AYE: VOTING NAY: ABSTAINING: ABSENT: ATTEST: _______________________________ City Clerk, Brittani Williams City of Hopewell