City Council

HOPKINS CITYCOUNCIL AGENDA Tuesday, November 26,2019 5:30pm THIS AGENDA ISSUBJECT TOCHANGE UNTIL THE START OFTHE CITY COUNCIL MEETING Schedule CityCouncilSpecialWorkSessionat6:30p.m. I. CALL TO ORDER/PLEDGE OF ALLEGIANCE II. NEW BUSINESS 1. OathofOffice –CouncilMemberSpecialElection; Domeier 2. Resolution Declaring aVacancyontheCityCouncil; Domeier 3. Resolution Appointing CityCouncilMember; Domeier 4. OathofOffice –CouncilMemberAppointment; Domeier 5. Continued 2020GeneralFundBudget & TaxLevy; Bishop III. ADJOURN November 26, 2019 Council Report 2019-118 RESOLUTION DECLARING AVACANCY ONTHE HOPKINS CITY COUNCIL Proposed Action. Staff recommends that theCouncil approve thefollowing motion: Approve Resolution 2019-092 Declaring aVacancy ontheHopkins City Council. This action willallow theCity Council tomove ahead withthe appointment ofaCouncil Member toreplace thevacant seat leftbyCouncil Member Rick Brausen. Overview: Council Member Brausen was declared thewinner oftheNovember 5,2019 special election and isnoweligible totakeoffice. Council Member Brausen was appointed Council Member on March 6,2019 fortheremainder ofCouncil Member Gadd’sterm. TheCity Charter requires the City Council shall byresolution declare avacancy toexist andshall appoint aneligible person to fillthesame. Supporting Information: Draft Resolution 2019-092 Amy Domeier City Clerk  CITY OFHOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2019-092 RESOLUTION DECLARING AVACANCY ONTHE HOPKINS CITY COUNCIL WHEREAS, Council Member RickBrausen was elected byspecial election toatwo-yearterm onNovember 5,2019 creating avacancy ontheCity Council; and WHEREAS, Section 2.05oftheHopkins Charter provides that theCity Council shall by resolution declare theCity Council seat vacant. NOW, THEREFORE BEITRESOLVED, theCity Council oftheCity ofHopkins hereby declares avacancy ontheCity Council. Adopted bytheCity Council oftheCity ofHopkins this26th dayofNovember, 2019. By___________________________ Jason Gadd, Mayor ATTEST: Amy Domeier, City Clerk November 26, 2019 Council Report 2019-121 Resolution Appointing City Council Member Proposed Action Staff recommends adoption ofthefollowing motion: Motion toAdopt Resolution 2019-094 Resolution Appointing City Council Member. Atitsspecial meeting onNovember 14, 2019 theCity Council recommended appointing Brian Hunke tofinish theremainder ofCouncil Member Brausen’sterm. Brian Hunke willformally beappointed asCouncil Member with theresolution adoption. Overview: Avacancy was declared ontheHopkins City Council duetoRick Brausen being elected toa two-year Council term. TheCity Charter states thattheCityCouncil isrequired toappoint an individual tocomplete theunexpired term ontheCity Council until thenextelection. There are lessthan two years remaining intheterm soaspecial election isnotrequired. Primary Issues toConsider: There arelessthan two years remaining intheterm. Aspecial election isnotrequired. The appointment willbethrough January 7,2020. Supporting Information: Resolution 2019-094 Amy Domeier, City Clerk  CITY OFHOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2019-094 RESOLUTION APPOINTING CITY COUNCIL MEMBER WHEREAS, Council Member Rick Brausen was elected Council Member during aSpecial Election onNovember 5,2019; and WHEREAS, on November 26, 2019 theHopkins City Council declared avacancy onthe Council; and WHEREAS, theHopkins City Charter requires theCouncil toappoint aneligible person tofill thevacancy. NOW, THEREFORE BEITRESOLVED, theCity Council ofthe City ofHopkins hereby appoints Brian Hunke tofillthevacant Council Member seat. Adopted bytheCity Council oftheCity ofHopkins this26th dayofNovember, 2019. By_______________________________ Jason Gadd, Mayor ATTEST: Amy Domeier, City Clerk  Finance Department CITY OF HOPKINS Memorandum To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Nick Bishop, Finance Director Date: November 26, 2019 Subject: Continued Review of 2020 General Fund Budget & Tax Levy PURPOSE To review the 2020 General Fund Budget and Tax Levy. INFORMATION The levy being proposed is $17,529,684 a 9.71% increase from 2019. The levy provides for the continuation of outstanding customer service by City workers, exceptional police and fire protection and helps maintain a vibrant, authentic downtown. City property taxes for a median value home ($ 276,000) in Hopkins are estimated to be 1,823 or an $88 increase from 2019. The two largest areas supported by the levy are public safety and capital projects & debt. This is a breakdown of estimated City property taxes: Public Safety 645$ 35.4% General Government 261$ 14.3% Public Works 220$ 12.1% Parks and Recreation 172$ 9.4% Arts Center 34$ 1.9% Pavilion 30$ 1.6% Capital projects & debt 461$ 25.3% Total 1,823$ 100.0% Public Safety is comprised of police, fire and inspection departments. In total they make up 35.4% of the levy. The Police Department makes up 28.0% of the tax levy. The Police Department’ s Mission is to serve the community with Honesty, Integrity and Respect. They accomplish this through community engagement, relationship building and providing education and youth initiatives. They also responded to over 26,000 calls for service in 2018. They work diligently to prevent and deter crime. The Fire Department makes up 6.1% of the tax levy. The Fire Department’ s mission is to provide quality fire response, prevention services, emergency medical, hazardous materials handling and emergency preparedness. In 2018, they responded to over 1,500 calls, which is over an 8% increase over the previous year. Their average response time is 4.2 minutes. Inspections – this is the smallest department within public safety, making up 1.3% of the tax levy. The Inspections Department budget is mostly funded through charges for service. The 2020 budget includes revenues of $ 572,700 and expenditures of $863,296. Capital projects and debt is the next largest portion of the levy making up 25.3%. It supports street reconstruction, capital projects at municipal buildings, equipment purchases and the Burnes Park improvement project. The City is completing a street reconstruction plan paid for through bond issuance, special assessments and user charges for water, sewer and storm- sewer. With this proposed levy, the City stays on schedule to complete its street reconstruction/ major rehab program, encompassing all city streets, within the next 10-12 years. Continuing this program ensures the future preservation of our streets and helps maintain the quality of life Hopkins residents have come to expect. In order to fully realize the benefits of Southwest Light Rail the city invested in 8th Avenue and created the Artery. The Artery is a bike, pedestrian and vehicle connection and community space between a future light rail transit station and the City’s historic downtown. The $ 5.7 million project leveraged $ 2.6 million of grants from Metropolitan Council, Hennepin County and Three Rivers Park District. The City has also invested in the Blake Road Corridor. The City is adding several pedestrian friendly amenities including: multi- use trails, landscaped boulevards and upgraded street lighting. The Road was also be upgraded to handle future traffic and development demands. The $ 16 million project received reimbursements from Hennepin County ($ 8 Million) and utilized Municipal State Aid of ($3 million). The City’s share of the Artery project and Blake Road reconstruction were funded with debt. They also took advantage of limited outside funding sources in order to make needed improvements. Had the City delayed the projects it would have likely resulted in higher costs and a larger City-share of the overall cost. The Arts Center levy being proposed is $325,255 or 1.9% of the total levy. Currently, the Arts Center has a deficit balance of $1.2 million owed to the City’s General Fund that has accrued since its opening in 1997. This levy includes $ 60,000 to pay back the general fund. The remaining levy amount of $265,225 is for current operations. The City believes that the Arts Center was an excellent economic development tool that helped make Mainstreet vibrant and authentic. With this levy, the Arts Center will continue to be an asset to the Community. The Pavilion levy being proposed is $290,000 or 1.6% of the levy. In 2018, the Pavilion was upgraded and expanded. The City needed to complete a project to replace a 27- year old refrigeration system that was unreliable, developing leaks and being phased out by the EPA. The City was able to leverage $ 1.0 Million from Hopkins School District and $1.0 Million from Hopkins Youth Hockey Association to increase the scope of the project to include a warming house addition, remodeled locker rooms, shower rooms, expanded lobby, remodeled office, remodeled concession stand and expanded restroom facilities. The final project required bond proceeds of $3.1 million from the City to complete. The debt service for the bonds will be paid with a Pavilion levy over the next 15 years. FUTURE ACTION A final levy must be adopted by December 31st of each year at or below the preliminary levy amount. A Truth and Taxation hearing meeting will occur during the December 3rd City Council Meeting and approval of the final levy is planned.  City of Hopkins Proposed with Reductions General Fund Revenue Budget November 26, 2019 For the Year Ending December 31, 2020 Increase Department 2019 Budget 2020 Budget Decrease) Property Taxes 11,821,624 12,564, 305 6.28% Intergovernmental Revenue PERA Aid 20,510 - Local Government Aid 556,619 734, 946 Intergovernmental Revenue - Other 590,000 618,000 Total Intergovernmental Revenue 1,167,129 1,352,946 15.92% Licenses, Permits & Fines Court Fines & Penalties 176,500 177, 750 Building Permits & Inspections 440,700 461, 300 Inspection Fines & Citations 8,000 8,000 City Clerk - Business Licenses 7,000 7,000 PD - Liquor, Animal Licenses & Penalties 89,100 102, 300 Fire - Licenses & Permits 1,100 1,100 Public Works - Licenses & Permits 19,415 19,415 Planning & Zoning - Licenses & Permits 3,500 1,000 Total Licenses, Permits & Fines 745,315 777, 865 4.37% Charges for Service Finance Department 9,750 5,500 Assessing 3,000 3,000 Inspections 104,360 105, 900 Police 25,000 35,000 Fire 10,500 10,500 Public Works 4,150 4,150 Activity Center 94,000 87,000 Total Charges for Service 250,760 251,050 0.12% Miscellaneous Revenue Franchise Fees 290,000 296,200 Miscellaneous 15,250 15,250 Finance Department 5,100 1,200 Police 2,000 2,000 Fire 3,500 3,500 Public Works 5,300 5,300 Activity Center 14,500 32,100 Community Development 90,000 60,000 Total Miscellaneous 425,650 415, 550 - 2.37% Total Revenues 14,410,478 15,361, 716 6.60%  City of Hopkins Proposed with Reductions General Fund Revenue Budget November 26, 2019 For the Year Ending December 31, 2020 Increase Department 2019 Budget 2020 Budget Decrease) City Council 96,131 97,630 1.56% Administrative Services 797,580 854,893 7.19% Finance 351,173 400,495 14.04% Legal 175,000 175,000 0.00% Municipal Building 392,396 404,014 2.96% Assessing 226,682 221,835 - 2.14% City Clerk 183,243 237,513 29.62% Inspections 818,588 863,296 5.46% Police 5,609,105 5,977,982 6.58% Fire 1,399,178 1,483, 177 6.00% Public Works 3,221, 137 3,443, 017 6.89% Recreation 269, 279 285, 279 5.94% Activity Center 463, 416 497, 843 7.43% Planning & Zoning 217, 372 222, 382 2.30% Community Development 101,498 108,160 6.56% Tuition Reimbursement 18,700 19,200 2.67% Contingency 50,000 50,000 0.00% Transfer to Other Funds 20,000 20,000 0.00% Total Expenditures 14,410,478 15,361,716 6.60%  City of Hopkins Proposed with Reductions 2020 Tax Levy November 26, 2019 Actual Proposed % Increase Purpose FY2019 FY2020 ( Decrease) General Operations General Fund 11,736, 624 12,479, 305 6.33% Capital Levy 100,000 75,000 25.00% - Arts Center 257, 500 325, 225 26.30% Pavilion Fund 40,383 290,000 618.12% Equipment Replacement 230, 000 110, 000 52.17% - Total General Operations 12,364,507 13,279,530 7.40% Debt Levy Debt Previously Issued 3,613, 429 3,844, 281 6.39% Debt Issued in 2019 - 405,873 100.00% Total Debt Levy 3,613, 429 4,250, 154 17.62% Total Levy 15,977, 936 17,529, 684 9.71%  Fourteen Reasons WHY PROPERTY TAXES VARY FROM YEAR TO YEAR THE MARKET VALUE OF A PROPERTY MAY CHANGE. Each parcel of property is assessed at least once every five years and a sales ratio study is done to determine if the property is assessed similarly to like properties. If not, the Commissioner of Revenue may issue an order’ that would affect the taxable value of a parcel. Additions and improvement made to a property generally increases its market value. THE MARKET VALUE OF OTHER PROPERTIES IN YOUR TAXING DISTRICT MAY CHANGE, SHIFTING TAXES FROM ONE PROPERTY TO ANOTHER. If the market value of a property increases more or less than the average increase or decrease in a taxing district, the taxes on that property will also change. New construction in a taxing district increases the tax base and will affect the district’s tax rate. THE STATE GENERAL PROPERTY TAX MAY CHANGE. The state legislature directly applies a State General Property Tax to commercial/ industrial and season/ recreational property classes. publication of the Association of Minnesota Counties CountiesA A publication of the Association of Minnesota THE CITY BUDGET AND LEVY MAY CHANGE. Each year, cities review the needs and wants of their citizens and how to meet those needs and wants. This is called discretionary spending’ in the city budget. Also included in the budget is non-discretionary spending which is required by state and federal mandates and court decisions and orders. THE TOWNSHIP BUDGET AND LEVY MAY CHANGE. Each March, townships set the levy and budget for the next year. THE COUNTY BUDGET AND LEVY MAY CHANGE. Each year, counties review the needs and wants of their citizens and how to meet those discretionary needs and wants. In addition, also included in the county budget is non- discretionary spending which is required by state and federal mandates and court decisions and orders. As much as sixty to eighty-five percent of the county expenditures are used to deliver mandated services. THE SCHOOL DISTRICT’ S BUDGET AND LEVY MAY CHANGE. The Legislature determines basic funding levels for K-12 education and mandates services that schools must perform. On average, approximately seventy percent of school costs are paid by the state. Local school districts set levies for purposes including safe school and community education, etc. A SPECIAL DISTRICT’ S BUDGET AND LEVY MAY CHANGE. Special districts such as the Metropolitan Council, hospital districts, watershed districts, drainage districts, etc. set levies to balance their budgets. SPECIAL ASSESSMENTS MAY BE ADDED TO YOUR PROPERTY TAX BILL. Water lines, curb and gutter, and street improvements that directly benefit your property may be funded, in whole or in part, through a special assessment that is added to your tax bill. A publication of the Association of Minnesota Counties VOTERS MAY HAVE APPROVED A SCHOOL, CITY/ TOWNSHIP, COUNTY, OR SPECIAL DISTRICT REFERENDUM. Local referendums may be held for local government construction projects, excess operating levies for schools or many other purposes. Referendum levies may be spread on the market value or the tax capacity of a property depending on process and type of referendum levy. FEDERAL AND STATE MANDATES MAY HAVE CHANGED. Both the state and federal governments require local governments to provide certain services and follow certain rules. These mandates often require an increase in the cost and level of service delivery. AID AND REVENUE FROM THE STATE AND FEDERAL GOVERNMENTS MAY HAVE CHANGED. Each year the state legislature reviews and adjusts the level of funding for a variety of aids provided to local governments including Local Government Aid and County Program Aid. The formulas for how aid is determined and distributed among local governments may have changed. While direct aid and revenue from the federal government to local governments has declined greatly in recent years, federal revenue continues to be a key portion of the local government revenue stream and that revenue stream may have changed. THE STATE LEGISLATURE MAY HAVE CHANGED THE PORTION OF THE TAX BASE PAID BY DIFFERENT TYPES OF PROPERTIES. A change in class rates will require a change in the tax rate to raise the same amount of money. OTHER STATE LAW CHANGES MAY ADJUST THE TAX BASE. Fiscal disparities, personal property taxes on utility properties, limited market value, and tax increment financing are example of laws that affect property taxes. A publication of the Association of Minnesota Counties  Glossary of Terms CATEGORICAL AID: Aid given to a local unit of government to be MARKET VALUE HOMESTEAD CREDIT: The Market Value Homestead used only for a specific purpose. Credit MVHC) program was eliminated during the 2011 Special Session for taxes payable in 2012 and beyond. The credit was CIRCUIT BREAKER: See Property Tax Refund.” replaced with a market value exclusion. This guide describes the MVHC) reimbursement program. The program was designed to CLASS RATES: The percent of market value set by state law that provide state-paid property tax relief to owners of certain qualifying establishes the property’s tax capacity subject to the property tax. homestead property. This program has been replaced by the Market Value Homestead Exclusion defined below). COUNTY PROGRAM AID: State property tax relief aid to counties, distributed with a formula based on needs households on MARKET VALUE HOMESTEAD EXCLUSION: The exclusion reduces foodstamps, age of the population, number of serious crimes) and the taxable value of qualifying homesteads. Despite the decreased tax base equalization for counties with smaller tax bases. taxable value, taxes will increase on most properties including apartments and businesses and is independent of any action taken EDUCATION AID: The total amount of state dollars paid for K-12 by local governments. The exclusion provides for a portion of each education. This aid is paid to the school districts. home’s market value to be excluded from its value for property tax FISCAL DISPARITIES: A program in the Twin Cities metropolitan calculations. The amount of value excluded is directly proportional area and on the iron range in which a portion of the commercial and to the MVHC the home received under the old law. In this way, each industrial property value of each city and township is contributed home contributes a smaller amount to each taxing jurisdiction’s tax to a tax base sharing pool. Each city and township then receives a base. The tax rate tends to be a little higher because of the reduced distribution of property value from the pool based on market value tax base, which is why taxes increase for the other types of property. and population in each city. The tax burden on any given homestead could be lesser or greater depending upon the mix of properties in the jurisdiction and the GENERAL PURPOSE AID: Aid given to units of government to be level of the tax rate. used at their own discretion. Examples are Local Government Aid and County Program Aid. PROPERTY TAX: A tax levied on any kind of property. HIGHWAY AID: Motor fuels tax and license tab money the state PROPERTY TAX REFUND: A partial property tax refund program for distributes to counties, cities and townships for highways and bridges. those who have property taxes out of proportion with their income. This program is available to homeowners and renters. HOMESTEAD: A residence occupied by the owner. SALES RATIO STUDY: A study conducted by the INDIVIDUAL INCOME TAX: A state tax on the income of residents and Department of Revenue of open market property sales, which is then non-residents with Minnesota sources of income that is deposited compared to local assessments to ensure that local assessments into the state general fund. adequately reflect the market. LEVY: The imposition of a tax, associated with the property tax. STATE GENERAL PROPERTY TAX: A state-imposed property tax on commercial, industrial, and seasonal recreational properties. LEVY LIMIT: The amount a local unit of government is permitted to levy for specific services under state law. STATE SALES TAX: A state tax 6.5%)levied on the sale of goods and services that is deposited into the state general fund. LIMITED MARKET VALUE: A state imposed limit on property value increases for the purpose of calculating property taxes. TAX CAPACITY: The valuation of property based on market value and class rates, on which property taxes are determined. LOCAL GOVERNMENT AID ( LGA): A state government revenue sharing program for cities with low property wealth or high service burdens that is intended to provide an alternative to the property tax. LOCAL SALES TAX: A local tax, authorized by the state, levied on Revised December 2011 the sale of goods and services to be used for specific purposes by the local government. LOCAL TAX RATE: The tax rate usually expressed as a percentage of tax capacity, used to determine the property tax due on a property. MARKET VALUE: An assessor’s estimate of what property would be worth if it were sold. MARKET VALUE AGRICULTURE CREDIT: A state credit to reduce the property tax paid by agricultural homesteads to the local taxing Association of Minnesota Counties jurisdiction. 125 Charles Avenue Saint Paul, MN 55103-2108 Main Line/Switchboard: 651.224.3344 Fax: 651.224.6540 www.mncounties. org Review of 2020 General Fund Budget and Tax Levy November 26, 2019  Purpose of this Meeting Discuss and Review the City’s Budget and how it impacts your taxes Discuss the City’s Tax Levy Will NOT address individual property valuations  Taxation Process Valuation notices sent each March for taxes payable the following year This is the time to appeal valuation Set Preliminary Levy on September 17th Proposed Tax Notices mailed November 12th Public Meeting for Final Levy on December 3rd Adopt Final Levy by December 31st 2020 Preliminary Tax Statement Total Estimated Market Value in Hopkins increased by 10.5% Tax Increases for Residential Property (without improvements or classification changes) 54% -increased by less than 10% 22% -increased by 10% to 20% 24% -increased by over 20% 2020 Preliminary Tax Statement Median Value Home ($276,000) Total Property Taxes for all taxing authorities - 4,419 Increase of $308 or 7.5% City Share -$ 1,883 Increase of $148 or 8.5% City Reduction to Preliminary Levy Preliminary Levy Recommended Levy Passed on 9/ 17/ 19 Approval in December 18,032,938 17,529,684 Reduced by $503,254 12.86% increase from 2019 9.71% increase from 2019  2020 General Fund Budget Balanced Budget Revenues = Expenditures 15,361,716 6.60% Increase from 2019  2020 General Fund Revenue Budget Proposed % Increase FY2019 FY2020 ( Decrease) Property Taxes 11,821,624 12,564,305 6.28% Intergov't Revenue 1,167,129 1,352,946 15.92% Licenses, Permits & Fines 745,315 777,865 4.37% Charges for Service 250,760 251,050 0.12% Misc. Revenue 425,650 415,550 -2.37% Total Revenue 14,410,478 15,361,716 6.60%  2020 General Fund Expenditures Budget Proposed % Increase FY2019 FY2020 ( Decrease) Public Safety 7,826,871 8,324,455 6.36% General Government 2,629,775 2,811,122 6.90% Public Works 2,168,805 2,320,948 7.02% Parks and Recreation 1,785,027 1,905,191 6.73% 14,410,478 15,361,716 6.60%  Arts Center 325,255 Levy in 2020 60,000 to pay back deficit owed to General Fund 265,225 for Current Operations 1.9% of total levy  Pavilion Levy 290,000 Levy in 2020 Pavilion Upgrade and Expansion Project Needed to replace a 27 year old refrigeration system Additional amenities added with help from Hopkins Youth Hockey and Hopkins School District Will continue over next 15 years 1.6% of total levy  Proposed 2020 Levy Actual Proposed % Increase Purpose FY2019 FY2020 ( Decrease) General Operations General Fund 11,736,624 12,479,305 6.33% Capital Levy 100,000 75,000 25.00% - Arts Center 257,500 325,225 26.30% Pavilion Fund 40,383 290,000 618.12% Equipment Replacement 230,000 110,000 52.17% - Total General Operations 12,364,507 13,279,530 7.40%  Proposed 2020 Levy Actual Proposed % Increase Purpose FY2019 FY2020 ( Decrease) Debt Levy Debt Previously Issued 3,613,429 3,844,281 6.39% Debt Issued in 2019 - 405,873 100.00% Total Debt Levy 3,613,429 4,250,154 17.62% 2019 Street Project (Cambridge/ Oxford) City Hall – also funded through Franchise Fees City portions of Blake Road City portions of Southwest Light Rail  2020 Proposed Levy Median Value Home ($276,000) City Taxes -$ 1,823 Increase of $88 or 5.1%  Next Steps Public Meeting for Final Budget & Levy on December 3rd Approve Final Budget & Tax Levy on December 3rd or 17th