City Council

HOPKINS CITY COUNCIL WORK SESSION AGENDA Tuesday, February 9, 2021 6:30 pm Hopkins City Hall – Council Chambers 6:30 p.m. Recreation Services Department Update; O’Dea 7:00 p.m. Public Works Department Update; Stadler Other Adjournment Recreation Services Department Special Events Programming Shady Oak Beach  West Metro City Recreation Staff Comparison CITY PROGRAM MANAGERS POPULATION Eden Prairie 7 64,179 Maple Grove 6 70,627 Plymouth 5 78,134 St. Louis Park 5 48,677 Hopkins/Minnetonka 5 71,407 Edina 3 51,746 2020 Programming Review YOUTH PROGRAMS/LEAGUES # of PARTICIPANTS Aquatics 283 Arts/Music/Dance 164 Martial Arts 144 Pre-School Sports 345 Youth Soccer League 369 ADULT LEAGUES # of TEAMS Broomball 12 Kickball 9 Soccer 27 Softball 72 Volleyball 129 Effects of COVID on Programming  Many classes, programs and leagues canceled  Shortened seasons for adult soccer, softball and kickball leagues  No Summer Park Adventures program  Reduced picnic reservations  Shady Oak Beach open without amenities, limited lifeguards, no season pass sales  On the Bright Side  Heavy park & trail usage  Offered virtual programming options  Developed The Rec Box, at-home recreation kits  Open access to Shady Oak Beach  A Look Ahead at 2021  Shady Oak Beach  Lifeguard shack renovation  Debut of new inflatables  Online season pass sales  Return of Rec on the Go, free mobile recreation program  New structure of Park Adventures program  Public Works Department CITY OF HOPKINS Memorandum To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Steve Stadler, Public Works Director Date: February 9, 2021 Subject: PW Department Update – Upcoming goals & challenges _____________________________________________________________________ PURPOSE Present and discuss with the City Council the department’s goals and challenges looking ahead for the next few years. INFORMATION There will be a short PowerPoint presentation highlighting the upcoming priorities and challenges for each area of the Public Works Department, followed by time for discussion. FUTURE ACTION The PW Department will continue to meet the challenges ahead and continue to serve the community by being great stewards and delivering outstanding services. PUBLIC WORKS Looking Forward  Public Works Mission: “Serving the community by being great stewards and delivering outstanding services”  Public Works Vision: Safe. Efficient. Professional.  Public Works Value Statements: •Value 1: Hopkins PW employees respect fellow employees •Value 2: Hopkins PW employees exhibit stewardship •Value 3: Hopkins PW employees work safely  PUBLIC WORKS Looking forward… • Organizational changes • Cartegraph implementation - Asset Mgmt/Work Order Mgmt software • Focus on preserving infrastructure o Parks o Streets & streetscapes o Facilities o Water/Sewer • EAB  Looking forward… Organizational changes • Upcoming retirements PUBLIC WORKS • Restructuring? DIRECTOR STEVE STADLER ADMIN TECH – ADMIN ASST – SW COORD SECRETARY PAM HOVE LIZZIE MILLER CITY ENGINEER BLDG, EQPT, UTILITIES STREETS/PARKS NATE STANLEY SUPERINTENDENT SUPERINTENDENT CHUCK AUTIO JAY STRACHOTA ENGRG SPECIALIST FACILITIES UTILITIES FOREMAN STREETS/PARKS FACILITIES DIRECTOR ASST CITY ENGINEER EQUIP SPECIALIST EQUIP SPECIALIST VANCE CAMPBELL SPECIALIST SEAN MOILANEN MAINT. SUPERVISOR PAVILION ERIC KLINGBEIL DUSTIN PAVEK RICK PERRON TOM CONRAD RON STALLMAN DON OLSON FACILITY UTILITY WORKER PARKS/FORESTRY STREETS/TRAFFIC FACILITIES TECHNICIAN CHUCK ALLAN LEAD WORKER LEAD WORKER TECHNICIAN ZACK CRANDALL JODI BRUMMER BOB TAYLOR KEITH MOREHOUSE UTILITY WORKER MW ADMIN ASST – MW ANDY BEEBE TRAFFIC PAVILION VACANT POSN CODY RADDE VACANT UTILITY WORKER RON MW MW PART-TIME STAFF BAUMGARTNER STEPHEN BELL KELLY CRONK UTILITY MW COORDINATOR MW OVERPASS REFUSE DRIVER CHANDRA DENAULT DARON TOPEL SKATEPARK TERRY HAIGH FORESTRY MW LEAD WORKER NICK RICE BOB CONRAD MW MW ANDY KILE PAUL NELSON MW MW FORESTRY MARC LOW ERIC HUSS MW MW ANDRA WARD JACOB REMINGTON  Looking forward… Cartegraph Implementation - 2021 • Working smarter via technology upgrade o Workers more efficient in the field o ID & track critical infrastructure & needs o Mgmt & processing of customer requests o Reporting - needs, trends & cost data  Looking forward… Preserving infrastructure • Parks o Preserve the many newer features o Plan for obvious near-term park needs o Continue outreach programs to residents o Plan for future upgrades & changing demand  Looking forward… Preserving infrastructure • Streets & streetscapes o Adequate maintenance – minimize cost o Ensure consistent maintenance funding o Delay 2022 project – future recon plan & budget o Blake Road turnback from County – 2023 o 17th Ave N – last major street for recon  Looking forward… Preserving infrastructure • Facilities o Continue to budget for priority near-term building systems needs o Cost/benefit of the APL historic building? o Meet maintenance needs & user expectations  Looking forward… Preserving infrastructure • Water/Sewer o Prioritize critical/high risk needs o 80+ year old central Hopkins pipes o Continue proactive maintenance  Looking forward… Emerald Ash Borer • Impact is ramping up • Current hot spots • About 900 remaining public Ash trees • About 200 trees removed the past few years via street/utility improvement projects • City forestry program • Working with & assisting the public