City Council

HOPKINS CITY COUNCIL AGENDA Monday, March 4, 2024 6:30 pm THIS AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule HRA Meeting before City Council Meeting I. CALL TO ORDER II. ADOPT AGENDA III. PRESENTATIONS 1. Proclamation Recognizing March as Women’s History Month; Imihy Bean 2. Depot Update; Imihy Bean 3. 2024 Legislative Agenda Review; Imihy Bean IV. CONSENT AGENDA 1. Minutes of the February 20, 2024, Regular Meeting Proceedings 2. Ratify Checks Issued in February 2024; Bishop 3. Resolution Awarding Contract for 2024 City-Wide Water Meter Replacement – City Project 2024-001; Moilanen 4. Resolution Supporting the City of Burnsville; Bishop V. PUBLIC HEARINGS VI. OLD BUSINESS VII. NEW BUSINESS VIII. PUBLIC COMMENT IX. ANNOUNCEMENTS • Next City Council Regular Meetings: Tuesday, March 19 at 6:30 p.m. X. ADJOURN  Administration CITY OF HOPKINS City Council Report 2024-026 To: Honorable Mayor and Council Members Mike Mornson, City Manager From: PeggySue Imihy Bean, AICP, Special Projects and Initiatives Manager Date: March 4, 2024 Subject: Proclamation Recognizing March as Women’s History Month _____________________________________________________________________ RECOMMENDED ACTION MOTION TO ADOPT A PROCLAMATION RECOGNIZING MARCH AS WOMEN’S HISTORY MONTH OVERVIEW Women’s History Month has been observed annually during the month of March since 1987. Women have been forced to struggle throughout history for equal rights, compensation, opportunities, and treatment in our communities. Women’s suffrage wasn’t granted until 1920 and not until the Civil Rights Act of 1964 was signed into law did many women of color gain equal access to the voting booth. The gender pay gap also persists, with women still only earning 83 cents for every dollar their male counterparts are given. Despite these issues, women have become leaders at every level of society and have had innumerable accomplishments in areas of business, sport, politics, science, and culture. Tonight, the City recognizes Women’s History Month to honor the contributions and achievements of women throughout history and the many contributions of women to the community of Hopkins – including our elected officials, staff and residents. While we reflect upon the persistent barriers that women face in the way of feeling safe, respected, and truly equal we take this month to acknowledge how far we have come, and still how far we will go. SUPPORTING INFORMATION • Proclamation Recognizing March as Women’s History Month  A Proclamation Commemorating Women’s History Month WHEREAS, the City of Hopkins proclaims the month of March 2024 as Women’s History Month to recognize and reflect upon the experiences of women and the innumerable contributions they have made throughout the history of our country; and WHEREAS, women of all backgrounds have fought side by side for the same civil and legal rights, compensation, treatment, and opportunities afforded to men; and WHEREAS, the right to vote for women was not enshrined in law until 1920 with the Nineteenth Amendment and not until 1964 did many women of color gain the same suffrage with the signing of the Civil Rights Act; and WHEREAS, women graduate with college degrees at a higher rate than men, but can still expect to earn 83 cents for every dollar that their male colleagues are paid for the same position in an organization; and WHEREAS, despite the obstacles women have faced in the past and still face today, they have become leaders from the local level to the international in areas of business, sport, politics, and science; and WHEREAS, the recognition of March 2024 as Women’s History Month serves to remind us of those who have not been given the credit they rightfully deserve for their accomplishments, while honoring the trailblazing women who have overcome these barriers and paved the way for future generations and reflecting upon how these barriers persist and what actions we can take to address them; and NOW THEREFORE, I, Patrick Hanlon, Mayor of the City of Hopkins in the State of Minnesota, along with my fellow Council Members, recognize, adopt, and proclaim this Proclamation to urge all to observe Women’s History Month and to recognize the accomplishments and contributions of women every month of the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Hopkins, Minnesota to be affixed this 4th day of March in the year 2024. __________________________________________ Patrick Hanlon, Mayor  Administration CITY OF HOPKINS Memorandum To: Honorable Mayor and Council Members Mike Mornson, City Manager From: PeggySue Imihy Bean, AICP, Special Projects and Initiatives Manager Date: March 4, 2024 Subject: Depot Update _____________________________________________________________________ PURPOSE To provide an update on the changes at the Depot Coffeehouse since Spring 2023. INFORMATION For 25 years, the City of Hopkins with its partners, the Hopkins School District, Three Rivers Parks District (TRPD) and the City of Minnetonka have operated a Youth Advisory Board and coffee shop at the Depot building, owned initially by Hennepin Co. Railroad Authority and currently owned by the Met Council, located at 9451 Excelsior Boulevard. The partners each financially contribute to the YAB program, with Minnetonka re-affirming their commitment to join young adult program through a joint powers agreement signed in 2023 which funds this work and the Hopkins-Minnetonka ACE Program. However, even with contributions from other partners, since 2019 the coffee house operations at the Depot not been financially stable due to a number of factors including Highway 169 construction, METRO Green Line Extension Construction and the COVID-19 Pandemic. This has led to a reduction in staffing, which ultimately led to the closure of coffee operations. The building is still routinely used for YAB programming and events, and students in the community in addition to bikers who utilize the TRPD trail network desire greater access to the building. Staff initially planned to lease out coffee shop operations to a business through a Request for Services (RFS) process, however of the four proposals received both the first and second choice candidates ultimately decided after review of Depot financials that a coffee shop was not viable. Other interested parties were either too inexperienced or proposed an incompatible use for the other needs in the space. Given this, city Staff have worked together with the Art Center to propose a solution which would include expanding Art Center programming into the Depot. This would provide rentable space and staffing at the Depot, allow for regular hours for YAB programming and events, create standard hours for youth come hang out in the space as well as provide trailhead access, and generate revenue and/or community benefit through music events and movie nights. The City would completely discontinue any coffee operations and shift the focus of the venue to arts and young adult programming. Tonight, staff will share in more detail what updated operations at the Depot will look like as well as an overview of the proposed budget. Staff estimates that the Depot could be back to opening by early spring. FUTURE ACTION Staff will share more information regarding the exact details of reopening with the Council over the next few months.  Administration CITY OF HOPKINS Memorandum To: Honorable Mayor and Council Members Mike Mornson, City Manager From: PeggySue Imihy Bean, AICP, Special Projects and Initiatives Manager Date: March 4, 2024 Subject: 2024 Legislative Agenda Review _____________________________________________________________________ PURPOSE To review the City of Hopkins 2024 Legislative Agenda and to provide an overview of the City’s Bonding Bill requests and other items likely to come before the State Legislature this year. INFORMATION Each year, along with other cities and under the advisement of the League of Minnesota Cities and other professional associations, the City of Hopkins assembles a legislative agenda which highlights the City’s priorities for the year, to be shared with state elected officials. The City of Hopkins is represented by Senator Ron Latz and Representative Cheryl Youakim. In 2023, the City entered into a Government Relations Contract with Lockridge, Grindel, Nauen, who assists the City with its efforts to obtain funding through the Bonding Bill as well as in the pursuit of other beneficial legislation. The team from LGN meets with staff bi-weekly during the session and provides feedback on the City’s Legislative Agenda. This year, the Legislative Agenda has been trimmed down to cover fewer issues in an effort to better highlight items which are of great importance to the City. The City has introduced the following legislation: • The City’s Bonding Bill Requests: o City of Hopkins Recreation and Resilience Hubs Bonding Request (S.F. 3707 / H.F. 3358) ▪ The City of Hopkins is requesting $4,956,000 in financial assistance to help design and construct two community park buildings to be used for recreational, educational and climate resilient spaces to help residents connect, gather, learn and participate in government; and to offer a safe shelter during times of extreme heat or other climate events. ▪ The buildings would provide residents with much needed indoor recreational and educational space, as well as provide needed  places for voting, community engagement and public safety events, and free access to cool spaces during heat events. o Hopkins Housing and Redevelopment Authority (HRA) Bonding Request (S.F. 3708 / H.F. 3357) ▪ The Hopkins Housing and Redevelopment Authority is requesting $455,000 in financial assistance to design, develop and install a well- functioning sprinkler system at Dow Towers, a 76-unit apartment building for people and families of low-income. The seven-story building has a fire alarm system, but is not sprinkled. ▪ Minnesota Statute 299F.48 requires all public housing buildings in which at least one story used for human occupancy is 75 feet or more above the lowest level of fire department vehicle access to have a fully operational sprinkler system by August 1, 2033. ▪ A sprinkler system will reduce the risk of fire death or injury for Dow Tower residents and employees. ▪ The rate of firefighter injury is also lower when sprinklers are present • Park Dedication Legislation (S.F. 4051 / H.F. 4128) o Hopkins along with a contingent of suburban and greater Minnesota cities has worked with Senator Boldon and House Member Freiberg to introduce a bill to expand Cities abilities to collect park dedication fees related to the creation of new housing units. o This would amend Minn. Stat. § 462.358 to allow all cities the option to require a reasonable portion of land or park dedication fee on new housing units and new commercial and industrial development without the requirement that land be subdivided. Additionally, the City is tracking a number of other items of importance: • Comprehensive Plan and the Environmental Rights Act (H.F. 4028): The legislature should clarify that cities’ comprehensive plans are exempt from review under the Minnesota Environmental Rights Act (MERA). • Local Sales Taxes: The legislature should allow for a change in law to generally allow cities to enact a local sales tax for public improvements and capital replacement costs without requiring a special law authorization. • Local Control: The legislature should work to maintain local control for city planning and zoning matters, and be mindful of the unintended consequences that may occur through preemption of this control. • Workforce Development: The legislature should continue to support expanded partnerships between K-12 education, post-secondary education, the business community and the city to address existing workforce needs and the creation of a future pipeline. FUTURE ACTION Staff will provide additional legislative updates as necessary.  HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 20, 2024 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, February 20, 2024, at 6:30 p.m. in the Council Chambers at City Hall, 1010 1st Street South. Mayor Hanlon called the meeting to order with Council Members Balan, Garrido, Goodlund and Hunke attending. Others attending included City Clerk Domeier, Finance Director Bishop, Special Projects and Initiatives Manager Imihy Bean, Director of Planning and Development Elverum, City Engineer Klingbeil, Director of Public Works Autio, Police Chief Johnson, and City Attorney Riggs. ADOPT AGENDA Council Member Goodlund requested a Resolution of Support for the Burnsville Police and Fire Departments at a future meeting. Motion by Hunke. Second by Garrido. Motion to Adopt the Agenda. Ayes: Balan, Garrido, Goodlund, Hanlon, Hunke Nays: None. Absent: Balan. Motion carried. Mayor Hanlon requested a moment of silence in honor of the City of Burnsville’s fallen officers and paramedic. PRESENTATIONS III.1. Introduction and Oath of Office for Police Officers; Johnson/Domeier Police Chief Johnson introduced Hopkins Police Officers Jonathan Early and Patrick Goodwin. City Clerk Domeier issued the Oath of Office to the officers. III.2. Police Department Drone – Unmanned Aerial Vehicle; Johnson Police Chief Johnson stated that the Hopkins Police Department (HPD) has identified a need for a tool that will allow us to remotely search for suspects, missing persons, and evidence of crimes without expending officer resources or subjecting officers to unnecessary danger. During rapidly evolving calls for service, the ability to quickly deploy a tool to conduct searches without putting officers into those potentially dangerous situations is becoming more and more critical. HPD has been researching the use of an unmanned aerial vehicle (UAV) for such applications. Per Minnesota State Statue 629.19 sub. 9, HPD offered the opportunity for the public to comment on the implementation of a UAS team and UAV use at the City Council meeting. Police Officer Malmstedt and Police Captain Kreiling were in attendance to share more information about the UAV. Council Member Hunke questioned the timeline urgency and budget impacts. Chief Johnson responded that the Department has been exploring drone technology and estimated the total cost of staff training, software, and materials to be $22,000. Mayor Hanlon requested that staff share more information about rules for use. Chief Johnson stated that drone use would require life safety needs, a criminal element, or case. Captain Kreiling shared more about the policy regulating the use in addition to state and federal law. He stated it was a community safety driven program. Council Member Garrido  HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 20, 2024 questioned if sharing the drone with another community was discussed. Chief Johnson stated a regional effort was not made and that currently the department must reach out to other organizations to obtain drone assistance. Council Member Balan shared the benefits of the department obtaining a drone. Council Member Goodlund questioned the implementation timeline. Officer Malmstedt explained the training, licensing, and implementation timelines. Council Member Hunke thanked staff for providing clarity around the policy. Chief Johnson stated that the policy will be on the website. There was no public comment received. CONSENT AGENDA Motion by Balan. Second by Goodlund. Motion to Approve the Consent Agenda. 1. Minutes of the February 20, 2024, Regular Meeting Proceedings 2. Resolution Accepting Gifts and Donations Received by the City in 2023; Bishop 3. Resolution Approving a Second Reading of Ordinance 2024-1026 Rezoning Property at 325 Blake Road and Authorizing the City to Enter into an Amended Planned Unit Development Agreement; Krzos 4. Resolutions to Declare Cost to be Assessed and Order Assessment Hearing for the 2024 Street and Utility Improvements – City Project 2024-10; Klingbeil Ayes: Balan, Garrido, Goodlund, Hanlon, Hunke Nays: None. Motion carried. NEW BUSINESS VII.1. Resolution Approving an On-Sale Liquor and Sunday Sales Liquor License for Bar Siena LLC DBA Bar Siena; Domeier City Clerk Domeier summarized City Council Report 2024-018. Bar Siena LLC applied for an on-sale liquor license and Sunday sales liquor license at Bar Siena, a new restaurant to be located at 1601 Mainstreet (formerly Jasmine Garden). The licensed premise includes the interior space and an outdoor seating area at 1601 Mainstreet. Representatives from Bar Siena, LLC shared more information about the new restaurant including building renovations, menu, and craft cocktails. Mayor Hanlon stated he would abstain from voting since his father was the property’s real estate broker. Motion by Balan. Second by Hunke. Motion to adopt a Resolution Approving an On-Sale Liquor and Sunday Sales Liquor License for Bar Siena LLC DBA Bar Siena. Ayes: Balan, Garrido, Goodlund, Hunke Nays: None. Abstain: Hanlon. Motion carried. VII.2. Review and Approval of the Parks System Master Plan; Imihy Bean Special Projects and Initiatives Manager Imihy Bean summarized City Council Report 2024-23. The plan details existing conditions of park and open spaces, reviews recreation offerings and trends, and provides master plans for several parks within the community  HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 20, 2024 which have not had recent investment. The plan also includes a financial evaluation and provides guidance on implementation steps over the next two decades. Council Member Balan questioned the stone terraces. Further discussion was held about the multiple opportunities for seating with a balance of green space and accessibility. Council Member Goodlund questioned the prioritization of projects. Ms. Imihy Bean shared more project prioritization. Mayor Hanlon asked Ms. Imihy Bean to share the funding for parks projects. He requested that staff look for partnerships, funding, and grant opportunities for future projects. Motion by Hunke. Second by Garrido. Motion to approve and adopt the Park System Master Plan. Ayes: Balan, Garrido, Goodlund, Hanlon, Hunke Nays: None. Motion carried. ANNOUNCEMENTS Mayor Hanlon reviewed the upcoming meeting schedule. ADJOURNMENT There being no further business to come before the City Council, and upon a motion by Hunke, second by Goodlund, the meeting was unanimously adjourned at 7:53 p.m. Respectfully Submitted, Amy Domeier, City Clerk  Finance Department CITY OF HOPKINS City Council Report 2024-025 To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Nicholas Bishop, Finance Director Date: March 4, 2024 Subject: Ratify Checks Issued in February 2024 _____________________________________________________________________ RECOMMENDED ACTION MOTION TO Ratify Checks issued between February 1, 2024 and February 29, 2024 with numbers 133720 thru 134092 for total distribution of $2,868,443.68. OVERVIEW The checks issued, along with the purpose for those payments are attached for your review. The check registers and detail of those checks can be reviewed at any time in the Finance Department. SUPPORTING INFORMATION • Check Register  UTILITIES CITY OF HOPKINS City Council Report 2024-024 To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Sean Moilanen, Utilities Superintendent Date: March 4, 2024 Subject: Resolution Awarding Contract for 2024 City-Wide Water Meter Replacement – City Project 2024-001 _____________________________________________________________________ RECOMMENDED ACTION MOTION TO Adopt Resolution 2024-020 Awarding Contract for 2024 City-wide water meter replacement, City Project 2024-001. OVERVIEW The bid opening for the 2024 City-wide water meter replacement project was February 23, 2024. The lone bid for the base bid was submitted by Ferguson Waterworks. The base bid was $2,099,999.55, Ferguson Waterworks has a good reputation with previous similar projects in the wider metro area. Staff is recommending the award of the project contract to Ferguson Waterworks. SUPPORTING INFORMATION • Resolution 2024-020 • Abstract of Bid ANALYSIS OF ISSUES Project Summary The existing water meters in Hopkins are at the end of their serviceable life. Failing batteries and obsolete reading technology has made meter reading difficult and inefficient. On November 21, 2023, City Council approved the 2024 CIP which included city-wide water replacement. All properties in Hopkins will receive a new water meter with MXU radio to replace the obsolete meters. A new fixed radio network will also be installed. The new meters and fixed radio system will allow water meter readings to be automated. This will eliminate the current meter reading system which requires staff to drive all streets in the city to collect meter data. Fuel usage and staff time required for meter readings will be greatly reduced. A pilot project with approximately 130 meters has been operational for approximately a year without issue. The project will be completed in phases with the project starting with the oldest meters and radios first. Bid Results and Analysis Contractor Base Bid Ferguson Waterworks $2,099,999.55 Engineers Estimate $1,913,975.00 Project Costs Based on the bid the total estimated project cost is $2,099,999.55, while slightly over the engineers estimate, the project remains under the CIP budgeted amount of $2,200,000.00. This item will be paid for from the water fund. Project Schedule Award Contract March 4, 2024 Begin Project Spring 2024 Complete Project Summer 2025  CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2024-020 RESOLUTION FOR AWARD OF CONTRACT 2024 CITY-WIDE WATER METER REPLACEMENT CITY PROJECT 2024-001 BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the lowest bid of Ferguson Waterworks in the amount of $2,099,999.55 is the lowest responsible bid for the 2024 City-wide water meter replacement, City Project 2024-001, and the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Adopted by the City Council of the City of Hopkins, Minnesota, this 4th day of March 2024. By___________________________________ Patrick Hanlon, Mayor ATTEST: _____________________________________ Amy Domeier, City Clerk Abstract City of Hopkins Citywide Water Meter Replacements Hopkins, MN BMI Project No. 0T1.130236 Bid: 02/23/2024 09:30 AM CST Engineer Estimate Ferguson Water Works - Blaine Section Title Line Item Item Description UofM Quantity Unit Price Extension Unit Price Extension 1 3/4" ULTRASONIC WATER METER EACH 2946 $185.00 $545,010.00 $200.00 $589,200.00 2 1" ULTRASONIC WATER METER EACH 130 $245.00 $31,850.00 $240.00 $31,200.00 3 1.5" ULTRASONIC WATER METER EACH 204 $780.00 $159,120.00 $700.00 $142,800.00 4 2" ULTRASONIC WATER METER EACH 94 $950.00 $89,300.00 $800.00 $75,200.00 5 3" ULTRASONIC WATER METER EACH 40 $2,865.00 $114,600.00 $2,700.00 $108,000.00 6 4" ULTRASONIC WATER METER EACH 21 $3,685.00 $77,385.00 $3,500.00 $73,500.00 7 6" ULTRASONIC WATER METER EACH 2 $6,280.00 $12,560.00 $6,500.00 $13,000.00 8 RADIO FREQUENCY METER INTERFACE UNIT EACH 3437 $110.00 $378,070.00 $115.00 $395,255.00 9 INSTALL METER AND RADIO - UP TO 1" METER EACH 3076 $100.00 $307,600.00 $125.00 $384,500.00 10 INSTALL METER AND RADIO - 1.5" TO 2" METER EACH 298 $250.00 $74,500.00 $420.00 $125,160.00 11 INSTALL METER AND RADIO - 3" METER EACH 40 $350.00 $14,000.00 $920.00 $36,800.00 12 INSTALL METER AND RADIO - 4" METER EACH 21 $475.00 $9,975.00 $1,295.00 $27,195.00 13 INSTALL METER AND RADIO - 6" METER EACH 2 $690.00 $1,380.00 $2,295.00 $4,590.00 14 CONFINED SPACE ENTRY EACH 2 $2,500.00 $5,000.00 $1,250.00 $2,500.00 15 EXISTING WATER SERVICE INVENTORY EACH 2045 $25.00 $51,125.00 $1.59 $3,251.55 16 FIXED ADVANCED METERING INFRASTRUCTURE (AMI) LUMP SUM 1 $30,000.00 $30,000.00 $74,100.00 $74,100.00 17 AMI SYSTEM SOFTWARE LUMP SUM 1 $12,500.00 $12,500.00 $13,748.00 $13,748.00 BASE BID TOTAL: $1,913,975.00 $2,099,999.55  Finance Department CITY OF HOPKINS City Council Report 2024-027 To: Honorable Mayor and Council Members Mike Mornson, City Manager From: Nick Bishop, Finance Director Date: March 4, 2024 Subject: Resolution Supporting the City of Burnsville _____________________________________________________________________ RECOMMENDED ACTION MOTION TO adopt Resolution 2024-021 Supporting the City of Burnsville. OVERVIEW On February 18, Burnsville Police, medical services and other law enforcement agencies responded to a domestic service call where Police Officers Paul Elmstrand, Matthew Ruge and Firefighter Adam Finseth were fatally shot. Police Sergeant Adam Medlicott was also injured. The City of Hopkins’ thoughts and prayers are with the Burnsville Community. The incident is a tragic reminder of the toll that domestic abuse and gun violence can take on our first responders, friends and neighbors. We stand in support of the City of Burnsville as well as all first responders and their loved ones during this time of grief and mourning. SUPPORTING INFORMATION • Resolution 2024-021  CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2024-021 A RESOLUTION SUPPORTING THE CITY OF BURNSVILLE WHEREAS, Officer Paul Elmstrand, Officer Mathew Ruge, Sergeant Adam Medlicott of the Burnsville Police Department and Adam Finseth, a firefighter and paramedic were beloved community members who served to keep their community safe; and WHEREAS, on February 18 Burnsville Police, medical services and other law enforcement agencies responded to a domestic service call and Officer Elmstrand, Officer Ruge and Firefighter Finseth were fatally shot and Sergeant Medlicott was injured; and WHEREAS, the incident is a tragic reminder of the toll that domestic abuse and gun violence can take on our first responders, friends and neighbors; and NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins hereby supports the City of Burnsville as well as all the first responders and loved one during this time of grief and mourning. Adopted by the City Council of the City of Hopkins this 4th day of March, 2024. By:___________________________ Patrick Hanlon, Mayor ATTEST: _______________________________ Amy Domeier, City Clerk