Committee of Whole

CITY OF HORICON COMMITTEE OF WHOLE JANUARY 8, 2013 The Committee of Whole of the City of Horicon met in regular session on January 8, 2013. The meeting was called to order by Mayor Neitzel at 6:00 p.m. Alderpersons present: Hady, Marschke, Miller, Plautz, and Wieneke. Alderpersons absent: None. Mayor Neitzel led the Pledge of Allegiance. Public Appearances: Harold Vanderhei, Public Works Foreman, spoke regarding a cost of living wage increase for the public works and utility department employees, payment of overtime paid on a vacation day, and the receiving of a utility bill for his vacant lot. Discussion was held in regard to a Vacant Property Utility Charge Policy. Rick Gremminger, EMS Employee, gave a brief presentation requesting an increase in Horicon EMS rates. Gremminger cited increased costs for the request. He also stated rates had not been increased in several years. Motion by Plautz, second by Miller, to set Horicon EMS Rates at $600.00 for Non-Resident, $500.00 for Resident, $200.00 Non-Resident No Transport, $150.00 Resident No Transport, and $14.00 per Loaded Mile effective February 1, 2013. All voting AYE. Motion carried. Motion by Marschke, second by Wieneke, to authorize purchase of a 2013 Dodge Charger for the Police Department in the amount of $22,216.00 per the 2013 Budget. All voting AYE. Motion carried. Motion by Marschke, second by Hady, to authorize purchase of a Vostro 270 computer for the Police Department in the amount of $1,248.00 per the 2013 Budget. All voting AYE. Motion carried. Joseph Adamson, Police Chief, reviewed the HPD Operator License Application Review Process he uses when determining whether to recommend the granting or denying of a license. The document was reviewed by the Mayor and Council. The general consensus was for the Chief to continue using the process. Three quotes for the purchase of a power wash system for the City Garage were reviewed. Motion by Plautz, second by Wieneke, to authorize purchase of an Aaladin ECO-GREEN washing system including listed options and a cartridge from Meyer’s Pressure Cleaners, Inc. in the amount of $14,755 per the 2013 Budget. All voting AYE. Motion carried. CITY OF HORICON COMMITTEE OF WHOLE JANUARY 8, 2013 Dave Magnussen, Public Works/Utility Supervisor, presented two quotes for a salter system for the new plow truck. Discussion was held in regard to the $140,000 budgeted for the purchase of the truck. The truck purchased was used and cost $59,000, leaving $81,000 to potentially be used to purchase a salter system for the truck. Further discussion was held in regard to what time of the year the salter system should be purchased and which system to purchase. Motion by Hady, second by Wieneke, to authorize purchase of the Schmidt Strato Spreader from Industrial Marketing & Consulting in the amount of $57,900. All voting AYE. Motion carried. Dave Magnussen presented a review of the Drinking Water Sanitary Survey Report completed by the Wisconsin DNR. The purpose of the report is to evaluate the system’s sources, facilities, equipment, operation, maintenance, and management. The report contained several deficiencies. Magnussen reported the majority of deficiencies have either been corrected or are in the process of being corrected. The significant deficiencies related to the Mill Street Reservoir and water treatment at Well 3. Discussion was held in regard to options to correct the significant deficiencies. The consensus was to install emergency chlorination at Well 3 and remove the Mill Street Reservoir from service. Motion by Hady, second by Plautz, to authorize the purchase of a Lenovo T530 Laptop from Klass Act Solutions for the City Clerk’s Office in the amount of $2,239.93 per the 2013 Budget. All voting AYE. Motion carried. Motion by Hady, second by Miller, to authorize the purchase of Clarity and MiViewPoint Software from Civic Systems, LLC. in the amount of $38, 625 per the 2013 Budget. All voting AYE. Motion carried. Discussion was held in regard to wage increases for City employees. Kristen Jacobson, City Clerk- Treasurer, stated the State had certified CPI-U for one year collective bargaining agreements beginning January 1, 2013 at 2.96%. Jacobson added that per the Police Department Union Contract they are to receive the CPI-U. Further discussion was held in regard to pay increases for non-represented part-time and full-time employees. It was decided the Personnel & Finance Committee should hold a meeting to discuss wage increases. Mayor Neitzel stated he would like to see the Personnel & Finance Committee present a proposal that includes 2013 and 2014. Motion by Plautz, second by Marschke, to approve a One Year Operator License for the year ending June 30, 2013 to Deborah A. Hepner and Michael R. Klemme; and a Two Year Operator License for the year ending June 30, 2014 to Chelsea A. Dowe. Voting AYE: Plautz, Wieneke, Marschke, and Miller. Abstaining: Hady Motion carried. Dave Magnussen, Public Works/Utility Supervisor, announced James Liegl would be unable to work the remainder of the winter season due to a medical issue; he now has nobody hired for CITY OF HORICON COMMITTEE OF WHOLE JANUARY 8, 2013 part-time sidewalk snow removal. Magnussen stated he had given Council members information of sewer rates charged by other municipalities. Joseph Adamson, Police Chief, announced Marc Forester is being recognized by the Dodge County Executive Law Enforcement Association and inquired if anyone would like to attend the ceremony. Adamson inquired if the Council could review the Budget Transfer Policy. He also asked for clarification on how items are to be placed on Committee of Whole agendas. Mayor Neitzel stated items for the Committee of Whole agenda are to be given to the City Clerk-Treasurer. Mayor Neitzel stated he had received correspondence from the Dodge County Sheriff’s Department regarding a new system they would be implementing. He also stated he would like to establish meetings with the full-time supervisors. Motion by Wieneke, second by Miller, to adjourn. All voting AYE. Meeting adjourned at 9:12 p.m. _____________________________________ Kristen M. Jacobson, City Clerk-Treasurer