City Council

City of Horseshoe Bay City Council Meeting Minutes October 12, 2021 at 3:00 PM City Hall, 1 Community Drive, Horseshoe Bay, Texas 1. Call the Meeting to Order and Establish a Quorum Mayor Cynthia Clinesmith Mayor Pro Tem Elsie Thurman Council Member Jerry Gray Council Member Frank Hosea Council Member Randy Rives Council Member Elaine Waddill Mayor Clinesmith called the meeting to order at 3:05pm. All present. 2. Invocation - Pastor John Duncan from the Church at Horseshoe Bay gave the invocation. 3. Pledges to the Flags - Mayor Clinesmith led the pledges of allegiance to the United States flag and the Texas flag. 4. Announcements and Staff Recognition A. Applications are being accepted for City Boards, Commissions, and Advisory Committees for appointments to be made in December 2021 - Deadline to Apply is November 1, 2021 - City Secretary Kerri Craig provided a report, which is on file. Applications will be accepted until November 1, 2021 and appointments will be made at the December 7, 2021 Council meeting. B. John Insalata - 5 Year Service Award – Police Chief Rocky Wardlow thanked Lieutenant Insalata for his service and presented him with the service award. C. Bill Pond - 5 Year Service Award - Police Chief Wardlow thanked Investigator Pond for his service and presented him with the service award. 5. Public Comment – Jim Jorden spoke regarding “The Story of Horseshoe Bay, Texas 1971- 2021” book. 650 copies have been sold. An index and timeline will be added to the city’s 50th Anniversary website page. 6. Public Hearing Items Public Hearing and possible action regarding: A. Ordinance 2021-39: Amending Chapter 10 Subdivision Regulation, Article 10.03 Subdivision Ordinance, Division 1 Generally, Section 10.03.002 Definitions, Section 10.03.010 General Design Standards; Division 2 Administration, Section 10.03.042(e) Applicability, Section 10.03.043(a)(2), (a)(4) Construction and Maintenance Bonds; Division 3 Procedures for Plat Approval, Section 10.03.081(a), (h) Procedure; Division 4 Preliminary Plats, Section 10.03.121 Purpose 10.03.122(2)(O),(2)(Q) General Provisions, Section 10.03.126(c)(1), (c)(11) Phased Preliminary Plats; Division 5 Final Plats, Section 10.03.162(c)(10), (c)(16), Add (c)(17), Add (c)(18), (e) General Provisions, Section 10.03.164 Add (6), Add (7) Recording Procedure; Division 6 Replats and Minor Plats, Section 10.03.202 (a)(2), (b)(2), (c) General Provisions; Division 7 Miscellaneous Plats and Abandonments, Section 10.03.234(d)(3) Abandonment of Public Rights-of-Way; Division 10 Private and Public Streets, Section 10.03.373(k), (l)(8), (l)(9), Add (l)(17), Add (l)(18) Design and Construction Standards; Division 11 Construction of Subdivision Improvements, Section 10.03.421(a), (b) General, Section 10.03.422(c)(4)(A) Construction Plans, Section 10.03.424 Add (b)(5), (d) Street Improvements; Deletion of Appendix A, 1  Appendix B and Appendix C, and Re-Name Appendix D to Appendix A - Development Services Director Sally McFeron provided a report, which is on file. Mayor Clinesmith opened the public hearing at 3:25pm. No one spoke. Mayor Clinesmith closed the public hearing at 3:26pm. Council Member Gray motioned to approve Ordinance 2021-39 as presented. Mayor Pro Tem Thurman seconded. VOTE: 5-0 in favor, motion passed. 7. Business Discuss, Consider, and Possibly Take Action Regarding: A. Personnel Policy Revisions: Article V. The Compensation Plan, Section 3 and Article XIII. Appendix B: Salary Table and Incentive Pay – HR Director Vicki Briggs provided a report, which is on file. Council Member Rives motioned to approve the policy revisions. Council Member Gray seconded. VOTE: 5-0 in favor, motion passed. B. Ordinance 2022-01: Amending the Code of Ordinances, Chapter 1 General Provisions, Article 1.06 Boards, Commissions, Committees, Creating the Transportation Advisory Committee, Adopting Provisions Regarding the Name of the Committee, Defining the Purpose, Responsibilities, Membership, Qualifications, Meetings, Conduct/Attendance – City Manager Farmer provided a report, which is on file. Council Member Gray motioned to approve Ordinance 2022-01 as presented. Mayor Pro Tem Thurman seconded. VOTE: 5-0 in favor, motion passed. C. Ordinance 2021-40: Amending Appendix A Fee Schedule, Article A3.00 Building and Development Fees, A5.00 Fire Department Fees, Article A6.00 Municipal Court Fees, and Article A7.00 Traffic and Vehicle Fees – Development Services Director McFeron, Police Chief Wardlow, Fire Chief Batla, and Finance Director Cardenas provided a report, which is on file. Mayor Pro Tem Thurman motioned to approve Ordinance 2021-40 as presented. Council Member Waddill seconded. VOTE: 5-0 in favor, motion passed. D. Ordinance 2021-35: Amending Article A8.00 Utility Fees of the City Establishing Charges and Fees For: Water Service, Sewer Service, Water Meters and Sewer Connections, City Tap Charges, Payment for Service, Deposits, Penalties for Delinquent Bills, Garbage Collection Fees and Charges, and Other Items Associated with the Rate Schedule of the City of Horseshoe Bay; and Making Other Provisions Related and Incidental Thereto Providing for Repealer, Severability, and an Effective Date - Utilities Director Jeff Koska provided a report, which is on file. Council Member Waddill motioned to approve Ordinance 2021-35 as presented. Council Member Gray seconded. VOTE: 5-0 in favor, motion passed. E. Christmas Events in Horseshoe Bay – Mayor Clinesmith spoke regarding the 2021 Christmas celebrations in Horseshoe Bay and suggested leasing a tree and coordinating events with other community organizations. More information will be announced closer to Christmas. 8. Consent Agenda All consent items are considered to be routine and will be enacted by one motion and vote. A. Approval of Meeting Minutes, September 21, 2021 B. Approval of Annual Renewal of Agreement to Provide Firefighting Services Between the City of Horseshoe Bay and Llano County Emergency Services District 4, Llano County Municipal Utility District 1, and Deerhaven Water Control and Improvement District C. Approval of Resolution 2022-01: Adopting the City's Investment Policy and Strategy for Fiscal Year 2022 2  D. Approval of Resolution 2022-02: Designating an Official Newspaper for Fiscal Year 2022 E. Approval of the Public Funds for Public Purposes Subcommittee's Recommendation of Approval Regarding a Funding Request from the Phoenix Center F. Approval of the Public Funds for Public Purposes Subcommittee's Recommendation of Approval Regarding a Funding Request from the Hill Country Children's Advocacy Center G. Approval of the Public Funds for Public Purposes Subcommittee's Recommendation of Approval Regarding a Funding Request from CASA for the Highland Lakes Area Council Member Hosea motioned to approve all consent items as presented. Mayor Pro Tem Thurman seconded. VOTE: 5-0 in favor, motioned passed. 9. Monthly Departmental Reports Informational reports only; no action to be taken. A. FY 2021 End of Year Balanced Scorecards B. Broadband Internet Update - Council Member Frank Hosea 10. Executive Session A. Possible Contract with New Developer in the Extraterritorial Jurisdiction (ETJ) (551.071) B. Acceptance of Donation of Real Property (551.072) C. Annual Evaluation of the City Manager by City Council and Contract with the City Manager (551.074) Convened to Executive Session at 5:31pm to discuss Executive Session Items A, B and C. Present: Mayor Clinesmith, Mayor Pro Tem Thurman, Council Member Gray, Council Member Hosea, Council Member Rives, Council Member Waddill, City Manager Farmer, and City Attorney Rex Baker. Reconvened to the regular meeting at 6:12pm. No action was taken. 11. Adjourn - Council Member Gray motioned to adjourn the meeting. Mayor Pro Tem Thurman seconded. VOTE: 5-0 in favor, motion passed. Meeting adjourned at 6:13pm. 3