City Council

City of Horseshoe Bay Council Chambers City Council 1 Community Drive September 17, 2024 Horseshoe Bay, TX 78657 at 3:00 PM 1. Call the Meeting to Order and Establish a Quorum Mayor Elsie Thurman Mayor Pro Tem Elaine Waddill Council Member Frank Hosea Council Member Jeff Jones Council Member Dwight King Council Member Larry Morgan Mayor Thurman called the meeting to order at 3:00pm. All present. 2. Invocation - Father Ruben Patino from St. Paul the Apostle Catholic Church, gave the invocation. 3. Pledges to the Flags - Mayor Thurman led the pledges of allegiance to the United States flag and the Texas flag. 4. Proclamations A. Proclamation Declaring September 29th - October 5th, 2024 as "Source Water Protection Week" – Mayor Thurman read the proclamation aloud. B. Proclamation Declaring October 6-12, 2024 as "Fire Prevention Week" - Mayor Thurman read the proclamation aloud. 5. Announcements and Staff Recognition A. Introduction of New City Team Members: Corrie Everett (Regulatory and Compliance Administrator) and Dylan Labounty (Field Operator) – City Manager Jeff Koska introduced the new employees and welcomed them to the city team. B. New Firefighter Pinning Ceremony: Brett Hutchinson - Fire Chief Doug Fowler recognized Brett and pinned his badge. 6. Public Comment – No one spoke. 7. Presentations Informational only; no action to be taken. A. Fox Hollow Springs Park Historical Marker – City Historian and Historic Preservation Advisory Committee Chair Jim Jorden provided a presentation, which is on file. Mr. Jorden recognized Jay Brown, Charles Hickson, Council Member Jeff Jones, City Manager Jeff Koska, and the Historical Preservation Advisory Committee members for their work on this project. 8. Adoption of the Fiscal Year 2025 Budget A. Ordinance 2024-22: Adopting a Budget for the Fiscal Year Beginning 10-1-2024 and Ending 9-30-2025 in Accordance with the Laws of the State of Texas, Appropriating the Various Amounts Thereof, and Repealing All Ordinances in Conflict Therewith – Finance Director Molly Jester provided a report, which is on file. Council Member Morgan motioned 1  to approve Ordinance 2024-22 which will adopt the budget beginning 10-1-2024 and ending 9-30-2025 as presented by staff and amended at this meeting including designating unassigned reserves for vehicle replacement, transportation and drainage as reflected in the budget. Mayor Pro Tem Waddill seconded. ROLL CALL VOTE: Mayor Pro Tem Waddill – Aye, Council Member Hosea – Aye, Council Member Jones – Aye, Council Member King – Aye, Council Member Morgan – Aye. VOTE: 5-0 in favor, motion passed. 9. Public Hearing Items Public Hearing and possible action regarding: A. Public Hearing Regarding the Proposed 2024 (Fiscal Year 2025) Ad Valorem Tax Rate – Finance Director Jester provided a report, which is on file. Mayor Thurman opened the public hearing at 3:20pm. No one spoke. Mayor Thurman closed the public hearing at 3:22pm. 10. Business Discuss, Consider, and Possibly Take Action Regarding: A. Ordinance 2024-23: Levying Ad Valorem Taxes for the Use and Support of the Municipal Government of the City of Horseshoe Bay, Texas, and Providing for the Interest and Sinking Fund for the Fiscal Year 2024-2025; Directing the Collection Thereof; and Providing for the Time of Paying the Ad Valorem Taxes Levied and Providing that Taxes Become Delinquent If Not Paid - Finance Director Jester provided a report, which is on file. Council Member Morgan motioned to approve Ordinance 2024-23 and that the property tax rate be adopted at a tax rate of $0.26775/$100 comprised of an M&O rate of $0.19400/$100 and an I&S rate of $0.07375/$100, which is effectively an 8.28 percent increase in the tax rate from the no new revenue rate. Council Member Hosea seconded. ROLL CALL VOTE: Mayor Pro Tem Waddill – Aye, Council Member Hosea – Aye, Council Member Jones – Aye, Council Member King – Aye, Council Member Morgan – Aye. VOTE: 5-0 in favor, motion passed. B. Ratify the Property Tax Revenue Increase Reflected in the Adopted Annual Budget for Fiscal Year 2025 – Finance Director Jester provided a report, which is on file. Council Member Morgan motioned to ratify the property tax increase reflected in the adopted annual budget for Fiscal Year 2024-2025. Council Member Jones seconded. VOTE: 5-0 in favor, motion passed. C. Ordinance 2024-24: Amending Appendix A Fee Schedule of the City of Horseshoe Bay’s Code of Ordinances, Articles A8.01 Water Service Rates, A8.02 Sewer Service Rates and Conditions, A8.04 Garbage Collection Rates, A3.01 Building and Development Fees, and Adding A9.00 Miscellaneous Fees; Making Other Provisions Related and Incidental Thereto, Providing for Findings of Fact, Repealer, Severability, Effective Date, and Proper Notice and Meeting – Finance, Utilities, and Development Services fee adjustments were discussed, as presented in the report on file. Council Member King motioned to approve Ordinance 2024-24 Amending Appendix A Fee Schedule as presented. Council Member Jones seconded. VOTE: 5-0 in favor, motion passed. D. Lease Agreement with the Lower Colorado River Authority (LCRA) for 5.9 Acres Located on FM 2147 Adjacent to the New City Center – City Manager Koska provided a report, which is on file. Council Member King motioned to authorize the Mayor to sign the LCRA property lease agreement for the approximately 5.9 acres located on FM 2147 adjacent to the new City Center, upon completion of remaining negotiations with LCRA and approval of the lease terms by the City Manager and City Attorney in a form substantially as presented; provided that if there are significant changes to the material terms of the lease during the remaining negotiations, the City Manager shall bring the lease back to the City 2  Council with a report on such changes. Mayor Pro Tem Waddill seconded. VOTE: 5-0 in favor, motion passed. 11. Consent Agenda All consent items are considered to be routine and will be enacted by one motion and vote. A. Approval of City Council Meeting Minutes - August 27, 2024 Workshop B. Approval of City Council Meeting Minutes - August 27, 2024 Regular Meeting C. Approval of Personnel Policy Revisions: Article V. The Compensation Plan, Section 3 and Article XIII Appendix B: Salary Table and Incentive Pay D. Approval of the Annual Animal Shelter/Adoption Center Agreement Between the City of Horseshoe Bay and the Hill Country Humane Society E. Approval of an Annual Contract Between the City of Horseshoe Bay and Belinda Basse for Animal Carcass Disposal in Blanco County F. Approval of the Updated Summit Rock Public Improvement District Assessment Roll G. Approval of an Interlocal Agreement for Emergency Management with Llano County H. Approval to Award Contract to Hartford for Life and Disability Insurance Coverage I. Approval of a Concrete Flat Work Contract for the Reclamation Center to G2 Company J. Approval of Nominations for the Texas Municipal League Intergovernmental Risk Pool Board of Trustees Election K. Approval of Nomination for the Texas Municipal League (TML) Region 10 Director Election L. Approval of Resolution 2024-22: Declaring Utilities Department Property and/or Equipment to be Surplus Property and Authorizing the City Manager to Delegate the Disposition of Such Property in a Manner Which is Beneficial to the City M. Approval of Amendments to the Contract for Sludge Removal at Effluent Pond #2 and Storage Bags with Synagro Council Member Jones motioned to approve all consent items as presented by staff. Council Member King seconded. VOTE: 5-0 in favor, motion passed. 12. Monthly Reports Informational reports only; no action to be taken. A. Finance, Legislative Services, Communications, IT, Human Resources, Development Services, Fire, Police, Public Works, Utilities B. Planning and Zoning Commission, Board of Adjustment, Land Use and Development Advisory Committee, Building Regulations Advisory Committee, Historic Preservation Advisory Committee, Transportation Advisory Committee 13. Executive Session pursuant to Texas Government Code Sections referenced below: A. Claim for unpaid balance due for the rental of a horizontal grinder from Vermeer Texas- Louisiana (551.071) B. Relating to the Fuchs House Property (551.071; 551.072) C. Denial of Building Permit Applications to Non-Compliant Builders including amendments to the building regulations and enforcement action relating to the property located at 1902 Bay West Boulevard for failure to complete the building (551.071) 3  Convened to Executive Session at 3:56pm to discuss Executive Session Items A, B, and C. Present: Mayor Elsie Thurman, Mayor Pro Tem Elaine Waddill, Council Member Dwight King, Council Member Jeff Jones, Council Member Larry Morgan, Council Member Frank Hosea, City Manager Jeff Koska, Legislative Services Director Kerri Craig, Interim Development Services Director Rick Williams, Development Services Director Roy Jambor, Interim Utilities Superintendent Code Martin, Interim Utilities Director Ray Garcia, and City Attorney Dottie Palumbo. Reconvened to the regular meeting at 4:46pm. The following action was taken after returning to the open meeting: Item A: Council Member Jones motioned to direct the City Manager to turn the claim made against the City of Horseshoe Bay made by Vermeer Texas-Louisiana for the horizontal grinder over to the Texas Municipal League Intergovernmental Risk Pool for processing and investigate under the City of Horseshoe Bay’s liability coverage. Council Member Morgan seconded. VOTE: 5-0 in favor, motion passed. Item B: Council Member Jones motioned to direct the City Manager to move forward with the proposal as set forth in Section 13b with regard to the Raley’s including but not limited to the survey that they are required to perform, the .55 acres that we are proposing to deed, and if it’s not accepted and signed by the Raley’s by October 1, 2024, I move that we instruct the City Attorney to go forward with court action to clear title or file a trespass to try title. Council Member Morgan seconded. VOTE: 5-0 in favor, motioned passed. Item C: Mayor Pro Tem Waddill motioned to authorize the City Attorney or Assistant City Attorney to notify the builder and lender of 1902 Bay West Boulevard of the filing of a complaint in the Horseshoe Bay municipal court. Council Member Hosea seconded. VOTE: 5-0 in favor, motion passed. 14. Adjourn - Meeting adjourned at 4:51pm. 4