Village Board

VILLAGE OF HORTONVILLE VILLAGE BOARD FEBRUARY 1, 2024 MEETING MINUTES APPROVED FEBRUARY 15, 2024 President Jeanne Bellile called the meeting to order at 6:00 p.m. in the Community Center at 531 N. Nash St., Hortonville, Wisconsin. Trustees present: Grace Abitz, Jim Moeller, Jane Olk, Shauna Keel, and Julie Arendt Vanden Heuvel. Trustees excused: Pat Lund-Moe Officials/Staff present: Administrator Nathan Treadwell, Clerk-Treasurer Jane Booth, Director of Public Works Aaron Steber, Chief of Police Kristine Brownson, Library Director Alexandrea Krause, and Attorney Ashley Lehocky. Consent Agenda Motion [Moeller/Arendt Vanden Heuvel] to approve as outlined. Roll call vote, 6 ayes, 0 nays, motion carried. A. January 18, 2024 Regular Board meeting minutes B. Acceptance of receiving WPPA letter on Union Contract Negotiations C. Presentation of accounts and other claims against the Village Agenda Changes None Preregistered Citizens to be heard None Committee Reports The Library Board will be in the next meeting’s minutes. Unfinished Business from previous meetings None New Business Discussion and possible action on appointment of HASD Representative to Library Board President Bellile said that Kristi Compton will replace Todd Timm who is representing the school system. Motion [Arendt Vanden Heuvel/Moeller] to accept Kristi Compton to the Library Board. Roll call vote, 6 ayes, 0 nays, motion carried. Discussion on Video Recording Equipment Administrator Treadwell said that this was asked to be put on the agenda. Trustee Arendt Vanden Heuvel said that we currently have a camera that records board meetings and we have had some issues with the video and audio quality. They do make cameras that are specifically for this type of system, and they are under $5,000. I would like staff to explore different pricing on cameras. The issue is not a correctable issue. Administrator Treadwell said that he can look at pricing from other communities and gather information to bring it back to the board. Trustee Abitz said that she agrees with what Julie said. Discussion on Department Head Reports Administrator Treadwell said that this was asked to be put on the agenda. What are you expecting from this? Trustee Moeller said that the Administrator does such a good job on the reports that he submits to the board, I suggested that the department heads work under your supervision at your discretion to determine to try to take that platform that you developed that we all really like and have found informative for you as their director supervisor to take that platform utilize it in whatever way you see fit, to not inconvenience to much but to provide maximum amount of information to the board members. I don’t want to be dictating do this and this. This is up to you; you work with it every day. Administrator Treadwell said that he talked to his staff about larger projects, and this would mostly involve Public Works and himself. Trustee Arendt Vanden Heuvel said that she wanted to make sure staff has a better understanding of what he is requiring of the department heads. Discussion and possible action on WPPA Contract Negotiations Administrator Treadwell said that Sergeant Bahr is here, and he wants to talk to the board about how they wanted the structure for the negotiations. Sergeant Bahr said that we are looking for direction on how we want to move forward. In the past we have had committees, sometimes just starting out with the Administrator and myself. We could involve our rep depending on how the village wanted to move forward. In the past we have presented an initial proposal to the Village Board, sometimes the Village Board has provided a committee that we meet with comprised of Village President, Public Safety Committee chair, one other board member and the Administrator. It is up to this board on how Nathan and I should proceed with the initial conversations about negotiations. Trustee Arendt Vanden Heuvel said that in the past the Administrator would spearhead it, and then once the initial questions were answered it would come further. I am comfortable with that. Trustee Abitz said that she supported that as well. Trustee Moeller said that Sergeant Bahr should meet with Nathan, and then have a Public Safety Committee meeting and then it will go to the board. Motion [Arendt Vanden Heuvel/Keel] for the Village Administrator to proceed with the contract negotiations with WPPA. Roll call vote, 6 ayes, 0 nays, motion carried Discussion on traffic light costs for Main and Nash Administrator Treadwell said that this was asked to be put on for discussion. Trustee Arendt Vanden Heuvel said she would like to find out the actual cost of traffic lights. Administrator Treadwell said that the DOT said it would be monthly estimated electrical cost would be $55.00 a month and about 20 hours of maintenance per year. Trustee Arendt Vanden Heuvel said that Trustee Moeller stated at a previous board meeting that the lights would cost $80,000. She also stated that when we are looking at the downtown redesign, I would just not like to toss out an idea because we have $80,000 in our head. The estimated cost would be roughly $5,000 per year. Report of Village Officials Clerk-Treasurer: The report is in the packet. Director of Public Works: The report is in the packet. We did have a water main break on Giese Street that was fixed. Chief of Police: The report is in the packet. We (Colton, Hunter, and I) went through the ATV/UTV signs and made sure all the time placards were removed and the ones on Nye Street have been pushed out to the industrial park. We are in the process of moving that sign, but we need to contact diggers hotline and when we hear back from them, we can move forward with that. Library Director: I presented a formal report last time. I did send all of the trustees and Attorney Lehocky our survey and the importance is really high, and we want to hear from everyone. We are doing our strategic plan, and this is important. Please share the post, it is on the Facebook page and the web page. There are also paper copies in the library, and it is all anonymous, unless you want to win $50 in Hortonville business gift certificates, then we would need a phone number or an email. Attorney: Nothing Administrator: I don’t have too much right now; I was out all last week sick. We did get the grant for the kayaks, and it will cover half the cost of the rental station. Any other miscellaneous topics for future discussion None Communications and Miscellaneous Business Black Otter Lake District news: We are meeting on February 13th at 5:00 pm. Building permit report: The January building report was submitted. Hortonville-Hortonia Fire District news: None Gold Cross Ambulance run reports and news: None Hortonville Civic Association: Nothing new Senior Activities Committee: None Comments and suggestions from citizens present I would like a suggestion into looking into overnight parking. I live in an apartment complex and if I have overnight guests, there is no place to park. Motion to go into Closed Session Motion [Arendt Vanden Heuvel/Moeller] to go into closed session under State Statute Section 19.85 (1)(c) “Considering employment, promotion, compensation or performance evaluation data of any public employe over which the governmental body has jurisdiction or exercises responsibility.” Specifically, performance evaluation Roll call vote, 6 ayes, 0 nays, motion carried. Board to return to Open Session Motion [Arendt Vanden Heuvel/Moeller] to return to open session at 7:15 p.m. Roll call vote, 6 ayes, 0 nays, motion carried. Any action on matters discussed in Closed Session None Adjournment Motion [Moeller/Arendt Vanden Heuvel] to adjourn. Unanimous voice vote, motion carried. The Board adjourned at 7:17 p.m. Minutes submitted by, Jane Booth, WCMC Village Clerk/Treasurer