Village Board

VILLAGE OF HORTONVILLE VILLAGE BOARD DECEMBER 5, 2024 MEETING MINUTES APPROVED FEBRUARY 6, 2025 President Jeanne Bellile called the meeting to order at 6:00 p.m. in the Community Center at 531 N. Nash St., Hortonville, Wisconsin. Trustees present: Grace Abitz, Bob Jewell, Shauna Keel, Jim Moeller, Jane Olk, and Julie Arendt Vanden Heuvel. Trustees absent: Officials/Staff present: Administrator Nathan Treadwell, Clerk-Treasurer Jane Booth, Director of Public Works Aaron Steber, Chief of Police Kristine Brownson, and Library Director Alexandrea Krause Consent Agenda Motion [Arendt Vanden Heuvel/Olk] to approve as outlined. Roll call vote, 6 ayes, 0 nays, 1 abstain (Moeller) motion carried. A. November 7, 2024 Closed Session meeting minutes B. Presentation of accounts and other claims against the Village Agenda Changes None Public Hearing Motion [Jewell/Keel] to open the public hearing. Unanimous voice vote, motion carried. No one was present to speak. Administrator Treadwell presented the 2025 Budget. The budget is balanced, we are taking out new debt for our CIP loan. This will be a one-year loan. The TID’s are funding their loans completely. We might take out a loan for TID 6 in the future. The TID will fund that and therefore have no effect on the tax roll. For the CIP the plan is to do a mill and overlay on John Street, part of the alley way to accommodate the trail downtown, and some smaller projects. Library funds, the Village did increase their portion by 1.44 % to match net new construction. Library Director Krause state that the Village separated the staff maintenance line from our office supplies. Library Director Krause said that their longevity costs are rising, which is a great problem to have. Every year our staff attends a full conference training, and the library is closed for that day and those costs keep increasing each year. The Library Board approved the budget at their lasts meeting. Administrator Treadwell stated that TID 5 the project plan was amended earlier this evening. TID 6 the only thing would be purchasing the land from Terrace Manor, out lot 1. This is the Northwest corner of Terrace Manor, and it is approximately 4 acres. Helping Hands of Hortonville – no significant change in the cost. Everything is basically paid for by the County. Motion [Arendt Vanden Heuvel/Keel] to close the public hearing. Roll call vote, 7 ayes, 0 nays, motion carried. Preregistered Citizens to be heard None Committee Reports None Unfinished Business from previous meetings None New Business Discussion and possible action on Resolution R-31-24 adopting the 2025 Budget and Approving the Tax Levy Motion [Moeller/Arendt Vanden Heuvel] to approve resolution R-31-24 Adopting the 2025 Budget and approving the Tax Levy. Roll call vote, 7 ayes, 0 nays, motion carried. Discussion and possible action on Electric Submersible Mixer for Water Tower DPW Director Steber said that we have been having problems with our current water tower mixer. We have two options to replace it. We can have the amount incorporated into the annual maintenance fee. They have a program where they will do maintenance on our mixer and inspections on that. The cost would be about $37,000 over three years. The fee would then be $3,000 per year after that. The other option is to replace the mixer that we have now for $17,000, our current mixer is approximately eight years old. I would recommend the $37,000 mixer proposal. Trustee Moeller said that if we went with the more expensive one that would be $61,000 over the course of eight years. Consensus was to see if there is a maintenance plan with the $17,000 mixer that we could get if we purchase the mixer outright and bring this back to the next board meeting. No motion was taken. Discussion and possible action on Citizen’s request for Temporary Village Parking Lot Exemption. Administrator Treadwell said that the owner of the property would like three extra parking stalls from the Village parking lot. Listen to tape This property is zoned R1 and should be zoned R2. This was written in the paperwork at the time of the sale of the lot, that they would get three stalls. This has been this way for years according to the water bill. The Board would like to have the Administrator ask for a rezoning with this property. The owner of the property is violating our zoning ordinance. Discussion ensued. If the property was zoned R2 they would have to provide four parking spaces, but since it is zoned R1 that is not the case. The question came up as to whether or not the property owner has explored all his options. Motion [Olk/Jewell] to deny the citizens request for Temporary Village Parking Lot Exemption. Roll call vote, 6 ayes, 1 nay (Abitz), motion carried. Discussion and possible action on Temporarily changing the Village’s Name to Whoville for the dates of 12/9/24 - 12/16/24 Administrator Treadwell said that this is for the Hortonville Hometown festivities. Administrator Treadwell said that we can do a proclamation in the future as the time frame is too close this year. No motion was taken. Discussion and possible action on Loan Resolution R-32-2024 2025 CIP Loan Administrator Treadwell said that this loan is for the CIP. It is a one year loan with a 5.5% interest rate. Motion [Arendt Vanden Heuvel/Moeller] to approve the resolution R-32-2024 2025 CIP Loan. Roll call vote, 7 ayes, 0 nays, motion carried. Report of Village Officials Clerk-Treasurer: The report is in the packet. Director of Public Works: The report is in the packet. Chief of Police: The report was handed out at the meeting. I was not able to attend the Police Lights of Christmas, this year we did the Cops in Culvers, where I stood in the drive through, and we were second in raising funds this year in the State of Wisconsin. We received $2,500 in gift cards to hand out, Walmart, Kwik Trip, Culvers, and Festival Foods were some of the cards that were received. This is a pretty cool event, and I am glad that I can be part of it. Library Director: I am wrapping up the year, and I will have a report for January. Administrator: The report is in the packet. Any other miscellaneous topics for future discussion None Communications and Miscellaneous Business Black Otter Lake District news: The lake is frozen over and there are people on it. Building permit report: The November building report was submitted. Hortonville-Hortonia Fire District news: We did not have a meeting; they did have their training last night. They had 4 volunteer firemen that are retiring, two that had twenty-nine years, and two that had twenty-one years of service. Gold Cross Ambulance run reports and news: None Hortonville Civic Association: Nothing new Comments and suggestions from citizens present None Motion to appoint a minute taker Motion [Bellile/Olk] to appoint Shauna as the Closed Session minute taker. Unanimous voice vote, motion carried. Motion to go into Closed Session Motion [Arendt Vanden Heuvel/Keel] to go into closed session under State Statute Section19.85 (1)(c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility”. Unanimous voice vote, motion carried. Board to return to Open Session Motion [Moeller/Arendt Vanden Heuvel] to return to open session at 8:16 p.m. Unanimous voice vote, motion carried. Any action on matters discussed in Closed Session None Adjournment Motion [Arendt Vanden Heuvel/Moeller] to adjourn. Unanimous voice vote, motion carried. The Board adjourned at 8:17 p.m. Minutes submitted by, Jane Booth, WCMC Village Clerk/Treasurer