Village Board

VILLAGE OF HORTONVILLE VILLAGE BOARD MARCH 19, 2026 MEETING MINUTES APPROVED APRIL 2, 2026 President Jeanne Bellile called the meeting to order at 6:00 p.m. in the Community Center at 531 N. Nash St., Hortonville, Wisconsin. Trustees present: Bob Jewell, Shauna Keel, Jim Moeller, Jane Olk, and Julie Arendt Vanden Heuvel. Trustees excused: Carrie Lathrop Officials/Staff present: Administrator Nathan Treadwell, Clerk-Treasurer Jane Booth, Director of Public Works Aaron Steber, Chief of Police Brian Bahr, and Library Director Alexandrea Krause, Village Engineer Ron Official excused: Attorney Ashley Lehocky Village president took a moment to say thank our office staff, our public works staff and our Police Department and their staff for keeping us all safe during this storm. It was handled very well, and we all appreciate it. So, thank you very much. Consent Agenda Motion [Moeller/Arendt Vanden Heuvel] to approve as outlined. Roll call vote, 6 ayes, 0 nays, motion carried. A. March 5, 2026 Regular Board meeting minutes B. Presentation of accounts and other claims against the Village Agenda Changes None Preregistered Citizens to be heard Claire Abiltz, 326 N Olk Street, said that the Historical Society would like to restore the gazebo at Veteran’s Park. Committee Reports None Unfinished Business from previous meetings None New Business Discussion and possible action on Alonzo Park Playground Final Pay Application DPW Steber said that this was the retainer fee that we had held. Motion [Olk/Moeller] to approve the final payment to Vinton Construction in the amount of $23,750.16 for the Alonzo Park Playground. Roll call vote, 6 ayes, 0 nays, motion carried. Discussion and possible action on Resolution R-03-26 Final Plat for Nature’s Haven. Administrator Treadwell said that at the last Planning & Zoning meeting they had a public hearing and there were only two people that showed up for that. One of them had a question on the wetlands and he was told that they are governed by the State. This was recommended for approval. Trustee Arendt Vanden Heuvel asked if the temporary road was being installed. Administrator Treadwell said yes, they added in the temporary road that was discussed in the preliminary plat. Trustee Keel asked how many lots there are. Administrator Treadwell said that in this section there are less, and there is another section. This is phase one, two and three, with 126 lots. There is still four, five and six. Motion [Arendt Vanden Heuvel/Moeller] to approve Resolution R-03-26 the Final Plat for Nature’s Haven subdivision. Roll call vote, 6 ayes, 0 nays, motion carried. Discussion and possible action on Resolution R-05-26 Declaring intent to reimburse expenditures from proceeds of borrowing Administrator Treadwell said that this is basically a resolution that we would pass that if we had expenditures that come in before we can get our bond sold for Main Street construction, we can reimburse ourselves. This doesn’t authorize any purchasing or selling. Motion [Moeller/Jewell] to approve Resolution R-5-26 Declaring Intent to Reimburse Expenditures from Proceeds of Borrowing. Roll call vote, 6 ayes, 0 nays, motion carried. Discussion and possible action on Fire Fees Administrator Treadwell said that after looking at the state information regarding fire fees, there are a few scenarios, and the flat fee is being challenged by the Wisconsin Manufacturing Group in Pewaukee right now. The ones that haven’t been challenged are all based on square footage for parcels. There structure would have three tiers to this. Discussion followed as to how this would be calculated. Motion [Moeller/Keel] to table this and bring it back to another meeting. Roll call vote, 6 ayes, 0 nays, motion carried. Discussion and possible action on Creation of COW for Financial Plan and Water Rate Study We will have a COW meeting before the next Village Board meeting on April 2, 2026, at 5:00 pm. Discussion and possible action on Removing the Structure from Veterans Park DPW Steber said that the Historical Society would like to take this on at their own expense. Trustee Arendt Vanden Heuvel said that this gazebo was built entirely with money raised by the Historical Society many years ago. Motion [Moeller/Keel] to allow the Historical Society to move forward with the repairs and renovations on the gazebo at Veteran’s Park. Roll call vote, 6 ayes, 0 nays, motion carried. Discussion and possible action on new Cloud-based Server for Administration Administrator Treadwell said that this has been taking forever, because the first quotes I received from them was for a hardware quote in the Village Hall that was about $50,000, and then the online digital one was $30,000 and $20,000 per year annually. I finally got a good quote, and we talked through what our needs are. There isn’t really a need to have a large physical server. Most of our software is digital now. The quote is $15,000 and the major cost is setting it up. Chief of Police Bahr said that the PD is completely separate. Decision was to ask more questions of VC3 and bring the answers back to the board. No action was taken. Discussion and possible action on Hortonia Agreement for Maintenance of Nye Street Administrator Treadwell said that this was brought to Village President Bellile from the Town of Hortonia Chaiman and they had wanted her to sign it. Administrator Treadwell said that my thought is to remove the road “maintaining” (mowing) and the tree trimming and cleaning of the ditches and bring it back to the board. We don’t do this for our own residents. Decision was to have the attorney work on this agreement and bring it back to board. Discussion on new potential ordinance for parking restrictions during emergencies, construction, events, detours, etc. Chief of Police Bahr said that he brought back some temporary parking restriction proposals after talking to legal. The wording that is highlighted is what I added, I also added in C and D, and I wanted the boards input. We need this in order to actually enforce this. Trustee Moeller said that he would like to see one change. I would add a stipulation there regarding board meetings, as we don’t always meet within fourteen days. Administrator Treadwell suggested adding the wording – the next legal agenda. Trustee Arendt Vanden Heuvel asked how we would be notifying the public that there is temporarily no parking. Chief of Police Bahr said that when it is a small scope, we can go door to door, anything larger we could send out flyers. Discussion on signage and if we have advance notice, it could go in the Village Voice. Chief of Police said that some of the responsibility is on the event organizer as well. Trustee Olk said that when we had Oktoberfest, we would work with an event organizer, and we sent letters out saying there will be bands, it will be loud, etc. so as an event organizer they should be able to take responsibility. Chief of Police Bahr will bring back a final ordinance to the next meeting. Report of Village Officials Clerk-Treasurer: The report is in the packet. Deputy Clerk-Treasurer will be out on medical leave for the next six weeks, and she will be missed. The audit has been completed, and it went very well. Director of Public Works: The report is in the packet. We are in communication with the County Emergency Management Team and we might get some expenses reimbursed from the blizzard. Chief of Police: The report is in the packet. Our issues were very minimal with the blizzard and the residents and parking. I met with Administrator Treadwell and Tom Ellenbecker, and we are looking at having discussions for the drop off at HMS. Library Director: Our library board meeting was cancelled on Monday March 16th because of the blizzard, we rescheduled it for this coming Monday, March 23 at 5:00 pm. Attorney: None Administrator: The report is in the packet. Working with bond counsel on the bond. The State Senate did pass a new public construction bidding threshold law, and they increased the threshold from $5,000 to $25,000. If the Village would like to stay with the $5,000, we would need to create a resolution for this. Any other miscellaneous topics for future discussion None Communications and Miscellaneous Business Black Otter Lake District news: Nothing new, next meeting is April 9th at 5:30 pm. Building permit report: None Hortonville-Hortonia Fire District news: Nothing Gold Cross Ambulance run reports and news: The February run report was submitted. Hortonville Civic Association: Nothing new Senior Activities Committee: Next meeting is April 9th at noon. Comments and suggestions from citizens present None Adjournment Motion [Moeller/Olk] to adjourn. Unanimous voice vote, motion carried. The Board adjourned at 7:15 p.m. Minutes submitted by, Jane Booth, WCMC Village Clerk/Treasurer