Board of Directors

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 18 CITY OF HOT SPRINGS, ARKANSAS TUESDAY, SEPTEMBER 2, 2003 7:00 P.M., BOARD CHAMBERS, CITY HALL 133 CONVENTION BOULEVARD In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. INVOCATION - Ms. Mary Loye PLEDGE OF ALLEGIANCE CALL TO ORDER Order of Page Business Subject Reference Time BOARD BUSINESS SECTION 7:00-7:10 1 Roll Call of Board of Directors. N/A 2 Consider Approval of the Agenda. N/A 3 Consider Approval of Minutes for August 18, 2003. 1-2 4 Recognition of Guests. N/A a. Mr. Bill Cox - Sons of the American Revolution. b. Other Guests. 5 Consider Acknowledgment of Financial Statements for July 2003. Order of Page Business Subject Reference Time Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. CONSENT AGENDA SECTION 7:10-7:15 6 Public Safety Report (August 20, 2003). 7 Resolution No. R-03-209 Approving Certain Bid Awards. a)Sweeper - Airport; b) Boom Lift - Civic Center; c) Rider Scrubber - Civic Center; d) Cementitious Material - Utilities (ASC)*; e) Brass Fittings - Utilities (ASC)*; f) Fire Hydrants - Utilities (ASC)*; g) Meter Boxes - Utilities (ASC)*; h) Pumps - Utilities; i) Compost Material Grinding - Utilities (ASC)*(Rescind); j) Compost Material Grinding - Utilities (ASC)*; k) Fire Hose and Hardware - Fire. *ASC - Annual Supply Contract 8 Resolution No. R-03-210 Authorizing the Mayor to Execute a Lease Agreement with Reebaire Aircraft for Hangar A-5 at the Airport. 9 Resolution No. R-03-211 Approving Certain Street Names (Fairplay Drive, Fairplay Terrace, East and West Matlock Court, and Lavon Court). 10 Resolution No. R-03-212 Awarding a Contract to Affiliated Engineers, Inc. for the Utilities Vulnerability Assessment Survey. 11 Resolution No. R-03-213 Awarding a Contract to Douglas Arnold and Associates for Architectural Services for City Hall Renovation. PUBLIC HEARING Order of Page Business Subject ReferenceTime NEW BUSINESS 13 Consider Ordinance No. O-03-80 Vacating a Portion of an Unnamed Street Located in Iris Subdivision. 14 Consider Resolution No. R-03-214 Awarding a Contract to Instrument and Supply, Inc. for the Rehabilitation of the Utilities SCADA (Supervisory Control and Data Acquisition) System. 15 Consider Resolution No. R-03-215 Awarding a Contract for 2003-4 Sewer Improvements (I&I Program) to Heller Company. 16 Consider Resolution No. R-03-216 Approving the Extension of Hot Springs Municipal Water and Sewer Service to the Entergy Park on Carpenter Dam Road. 17 Consider Ordinance No. O-03-81 Rezoning to C-TR, Commercial Transitional, to Include Lots 7 and 8 and the West 15 Feet of Lot 6 of Block H of O’Bryan’s Subdivision (350 Alpine Street). 18 Consider Ordinance No. O-03-82 Approving the Procurement of a Pre-Fabricated Restroom for Entergy Park by Lease Purchase. 19 Consider Ordinance No. O-03-83 Waiving Requirements of Competitive Bidding for the Purchase of Waste Receptacles and Main Event Staging for the Civic Center; and Repealing Ordinance No. 5213. 20 Consider Ordinance No. O-03-84 Waiving Requirements of Competitive Bidding for the Provision of Community Fireworks Displays and Appropriating Donations. Order of Page Business Subject Reference Time OTHER BUSINESS 21 Consider Board of Directors' Items for Discussion and Announcements (no vote). N/A 22 Consider City Manager’s Report. N/A 23 ADJOURNMENT Order of Page Business Subject Reference Time