Board of Directors

MINUTES BOARD OF DIRECTORS MEETING MAY 3, 2004, AT 7:00 P.M. The regular meeting of the Board of Directors was held on Monday, May 3, 2004, at 7:00 p.m., Hot Springs Civic and Convention Center, Wheeler Room, with Assistant Mayor Bill Edwards presiding. Prior to the invocation, Mr. Richard Sadowski announced that the National Day of Prayer will be held on Thursday, May 6. Sewer Service to the Red Oak Sewer Improvement District No. 56; and Approving an Agreement with Said District]. A motion was made by Director Wheeler, duly seconded by Director Jones, that the agenda be amended as previously stated; and Assistant Mayor Edwards then called for a vote on the motion to approve the agenda, as amended; and upon voice vote, the motion unanimously carried. 3 Approval of Minutes of April 19, 2004 Board Meeting A motion was made by Director Wheeler, duly seconded by Director Jones, that the minutes of the April 19, 2004 Board Meeting be approved; and upon voice vote, the motion unanimously carried.  Tractor in the amount of $53,406]; and (d) Sleeves, Clamps, Etc.- Utilities [awarded to Arkansas Water Products in the amount of $13,448.56]. 7 Proposed Resolution No. R-04-103 Authorizing the Filing of a Grant Application with the Arkansas Forestry Commission to Transplant Trees at Entergy Park. 8 Proposed Resolution No. R-04-104 Awarding a Contract to B&F Engineering for Engineering and Surveying Services Related to Entergy Park, Phase II. 9 Proposed Resolution No. R-04-105 Renaming Mangum Lane as Southridge Lane.  Upon discussion, Mr. Don Cochran, Director of Utilities, explained the resolution pointing out that three bids were received; and Coakley Construction submitted the low bid in the amount of $229,110. This project is 71.7 percent reimbursable from the Arkansas State Highway and Transportation Department. He stated that the water portion of the project on Higdon Ferry Road is 100 percent reimbursable, and the sewer portion at the Central Avenue location is 100 percent reimbursable; but the water at that same location on Central Avenue is not reimbursable by the State. He commented that portion, which is $55,500, will have to be paid out of the Water Distribution Capital Improvement Plan. Assistant Mayor Edwards then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Brunner-Maruthur, Jones, Newell, Weatherford, Edwards, and Wheeler, total 6. Absent and not voting: Mayor Bush; motion iron pipe prices have increased approximately 50 percent; and it is his understanding that by the end of the summer, their increase will total around 70 percent. Assistant Mayor Edwards then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Brunner-Maruthur, Jones, Newell, Weatherford, Edwards, and Wheeler, total 6. Absent and not voting: Mayor Bush; motion unanimously carried. Whereupon the resolution was declared adopted. 14 Proposed Resolution No. R-04-109 Approving the Extension of Hot Springs Municipal Sewer Service to the Red Oak Sewer Improvement District No. 56; and Approving an Agreement with Said District. (Removed from the agenda) house twice the size of his residence, and the C-TR regulations call for no more than 20 or 25 percent increase in residence for business purposes in a C-TR zone. He pointed out there are small children in the vicinity of this business, as well as Park Elementary School. Also, he did not believe the business is advantageous to his property values. Director Brunner-Maruthur questioned the zoning of this area and the zoning before the rezoning, and Mr. Raetz advised that this property is zoned C-TR, Commercial Transitional; and before the rezoning, it was zoned C-5, Tourist Commercial. Director Brunner-Maruthur asked what conditions were placed on it when this was approved as a conditional use, and Mr. Raetz advised that the Planning Commission does not have to place conditions on a conditional use and can approve it as submitted. Director Brunner-Maruthur mentioned that she had spoken with Mr. Raetz today  Mr. Carl Steplock stated that he lives at 311 Ramble Street and has never observed any traffic from that location. He added that the employees park in the driveway; and until Mr. Cooksey informed him, he did not realize there was a business there. He pointed out that it also provides extra safety in the neighborhood since someone is there during the day. Mr. Robert Morphew, 209 Ramble, commented that he supported Mr. Cooksey having a business out of his home and urged the Board to support this business. Director Brunner-Maruthur made a motion, duly seconded by Director Jones, that the resolution be amended to include the following conditions: (1) no more than two employees can be employed at this business; (2) no on-street parking; and (3) no signage used for storage. They want to remove it and construct a parking lot, which is needed for their business at 700 South Street. Assistant Mayor Edwards then called for a vote on the motion to adopt; and upon roll call, the following voted Aaye@: Directors Brunner-Maruthur, Jones, Newell, Weatherford, Edwards, and Wheeler, total 6. Absent and not voting: Mayor Bush, motion unanimously carried. Whereupon the ordinance was declared passed. 17 Proposed Ordinance No. O-04-27 An ordinance entitled, AAN ORDINANCE WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING FOR THE PROCUREMENT OF SOFTWARE AND EQUIPMENT OF A STERLING MODEL LT7500 DUMP TRUCK; ACCEPTING THE BID OF GLOVER TRUCK PARTS AND EQUIPMENT; AND FOR OTHER PURPOSES,@ was taken from the agenda for consideration. A motion was made by Director Wheeler, duly seconded by Director Jones, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question AShall the ordinance be passed as read?@ and upon motion of Director Wheeler, duly seconded by Director Brunner-Maruthur, that the ordinance be passed as read. Upon discussion, Assistant Mayor Edwards questioned if most of the dump trucks will be changed to the Sterling equipment. Mr. Ron Kohler, Public Works Director, advised  Mr. James Pomfrey stated he had signed to speak to this item, and Mr. Albright explained there is a sign-up sheet for any agenda item that comes before the Board. However, this item is only for the first reading and not for discussion purposes. City Manager Kent Myers asked if he had a conflict on May 17, and Mr. Pomfrey replied that he was prepared to speak tonight. Mr. Albright advised the Board that the public hearing is scheduled for May 17; but if the Board wants to deviate from its policy, that is the Board=s decision. Director Newell suggested that the Board allow him to be heard. Mr. James Pomfrey, 350 Tanglewood Road, was recognized stating he did not  There being no further discussion, the second reading and public hearing will be held on May 17. 20 Proposed Ordinance No. O-04-30 An ordinance entitled, AAN ORDINANCE WAIVING THE REQUIREMENTS OF COMPETITIVE BIDDING FOR A FIRE ALARM SYSTEM AT THE ARKANSAS SCHOOL FOR MATHEMATICS, SCIENCES AND THE ARTS,@ was taken from the agenda for consideration. A motion was made by Director Newell, duly seconded by Director Jones, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice  Director Jones announced that Ms. Karen Smith is representing Hot Springs in the Ms. Arkansas Pageant, which will be held on June 12 at the Hot Springs Civic and Convention Center. Donations are still needed to assist her in preparing for the pageant. Her platform is family values; and to contact her, individuals may call Director Jones or the Hot Springs Police Department, where Ms. Smith is employed. Director Maruthur stated if street lights are out, residents may call 1-800-ENTERGY. For prompt repair, residents should give the street ID No. and the street name. There are metal tags on each light pole starting with SL and four digits. When reporting the street lights out, residents need to give the digit numbers.  There being no further business to come before the Board, the meeting adjourned at 8:00 p.m, to meet again on Monday, May 17, 2004, at 7:00 p.m. ATTEST: _____________________ APPROVED:__________________ Lance Hudnell, City Clerk Mike Bush, Mayor