Board of Directors

MINUTES BOARD OF DIRECTORS MEETING JUNE 20, 2005, AT 7:00 P.M. The regular meeting of the Board of Directors was held on M onday, June 20, 2005, at 7:00 p.m., Board Chambers, City Hall, with M ayor M ike Bush presiding. The invocation was given by M s. Paula Childs, and Pledge of Allegiance to the Flag was led by M ayor Bush. M ayor Bush called the meeting to order at 7:00 p.m. 1 Roll Call Roll call was as follows: Present: Directors Peggy M aruthur, Elaine Jones, Steve Smith, Carroll Weatherford, Bill Edwards, Tom Daniel, and M ike Bush, total 7. 2 Approval of Agenda A motion was made by Director Daniel, duly seconded by Director Jones, that the agenda be approved; and upon voice vote, the motion unanimously carried. 3 Approval of Minutes of June 6, 2005 Board Meeting A motion was made by Director Edwards, duly seconded by Director M aruthur, that the minut es of the June 6, 2005 Board M eeting be approved; and upon voice vote, the motion unanimously carried. 4 Recognition of Guests No guests were present for recognition. At this time, Director M aruthur stated there was a water and gas line replacement on Central Avenue and is now on Park Avenue. At the last Park Avenue Community Association M eeting, they were presented with a 100-year old water pipe, which she passed around to the Board M embers. She mentioned this pipe was from Park Avenue, but the pipes on Central Avenue are the same. CONS ENT AGENDA The Consent Agenda consisted of the following: 5 Public S afety Report (June 8, 2005). 6 Board of Directors’ Meeting S chedule - July 2005 thru December 2005. 7 ProposedResolution No. R-05-196 Approving Certain Bid Awards (a) Pave Entergy Park Trail - Parks [awarded to Spa Construction in the amount of $12,194]; (b) Poly Pipe - Public Works [annual supply contract awarded to National Waterworks and Hughes Supply]; (c) Ent ergy Park Water and Electrical Utilities Installation - Parks [awarded to Farrell Cons t ruct ion in the amount of $28,839]; (d) Vehicle Cleaning Products - Fleet Service [annual supply contract awarded to Delco Labs and T&T Equipment, Inc.]; (e) Turnout Gear- Fire [annual supply contract awarded to Ferrara Fire Apparatus and Casco, Inc.]; and (f) Pest Control Services - All Departments [annual supply contract awarded to Fly By Night Pest Control of Hot Springs]. 8 Proposed Resolution No. R-05-197 Approving the Extension of Hot Springs M unicipal Water and Wastewater Service to Dogwood Terrace Subdivision. 9 Proposed Resolution No. R-05-198 Approving the Reimbursement to Oakbrook Heights Development for Upsizing of a Water M ain (Highway 7 North). 10 ProposedResolution No. R-05-199 Authorizing the M ayor to Execute Contract Addendum No. 1 with B&F Engineering (Wastewater Line Relocation from Central Avenue to Section Line Road). 11 Proposed Resolution No. R-05-200 Authorizing an Agreement with Piney Sewer Improvement District No. 32 and Accepting Certain Wastewater Improvements. Board of Directors M eeting 2 June 20, 2005 at 7:00 P.M . 12 Proposed Resolution No. R-05-201 Authorizing an Agreement with Piney Water Improvement District No. 30 and Accepting Certain Water Improvements. 13 Proposed Resolution No. R-05-202 Accepting a Grant from the State Aeronautics Commission for Reimbursement of Funds for the Development of a Service/Perimeter Road at the Airport. 14 Proposed Resolution No. R-05-203 Accepting a Grant from the State Aeronautics Commission for Reimbursement of Funds 15 Propos e d Resolution No. R-05-204 Accepting a Grant from Weyerhaeuser Company Foundation for Art in the Park and Appropriating Funds. 16 ProposedResolution No. R-05-205 Waiving the Fees for Use of the Transportation Plaza, Area “A,” by the Arkansas Association of Career and Technical Education. 17 Proposed Resolution No. R-05-206 Authorizing a M aster Financing Agreement with First National Bank for Capital Purchases Financing. 18 Proposed Resolution No. R-05-207 Appointing Cynthia Keheley and Blake Hogue to the Hot Springs/Garland County Beautification Commission. 19 Proposed Resolution No. R-05-208 Approving the Sale of Approximately 3.73 Acres of City-Owned Property to the Arkansas Highway and Transportation Department for the Carpenter Dam Road Improvement Project. A motion was made by Director Smith, duly seconded by Director Weatherford, that the Consent Agenda be approved; and upon roll call, the following voted “aye”: Directors M aruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. 20 PUBLIC HEARING Board of Directors M eeting 3 June 20, 2005 at 7:00 P.M .  This beingthe time and date set for a public hearing on a petition to vacate an unnamed alley in Briggs and O’Neill Subdivision, M ayor Bush declared the public hearing open. There being no comments, M ayor Bush declared the public hearing closed. NEW BUS INES S 21 Proposed Ordinance No. O-05-52 An ordinance entitled, “AN ORDINANCE VACATING A PORTION OF A CERTAIN UNNAMED ALLEY LOCATED IN BRIGGS AND O’NEILL SUBDIVISION,” was taken from the agenda for consideration. A motion was made by Director Daniel, duly seconded by Director Edwards, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question “Shall the ordinance be passed as read?” and upon motion of Director Edwards, duly s econded by Director M aruthur, that the ordinance be passed as read; and upon roll call, the followingvoted “aye”: Directors M aruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the ordinance was declared passed. 22 Proposed Ordinance No. O-05-53 A n ordinance entitled, “AN ORDINANCE WAIVING THE REQUIREM ENT OF COM PETITIVE BIDDING FOR THE PURCHASE OF TRAFFIC CONTROL EQUIPM ENT FROM TEM PLE, INC.,” was taken from the agenda for consideration. A motion was made by Director Edwards, duly seconded by Director Daniel, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question “Shall the ordinance be passed as read?” and upon motion of Director Edwards, duly seconded by Director Jones, that the ordinance be passed as read. Upon discussion, Public Works Director Steve M allett stated this traffic signal equipment is compatible with the existing equipment and is to be purchased from Temple, Inc. in Decatur, A labama. He reported there is $12,000 in this year’s capital budget for this purchase; and the amount requested is $11,629, which is for spare parts and spare cabinet; the remainder of the equipment is to coordinate signals on intersections around Albert Pike. Board of Directors M eeting 4 June 20, 2005 at 7:00 P.M .  M ayor Bush then called for a vote on the motion to adopt; and upon roll call, the following voted “aye”: Directors M aruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the ordinance was declared passed. 23 Proposed Ordinance No. O-05-54 A n ordinance entitled, “AN ORDINANCE WAIVING THE REQUIREM ENT OF COMPETITIVE BIDDING FOR THE PROCUREM ENT OF POLICE VEHICLE LIGHT BARS FROM FLEET SAFETYEQUIPM ENT, INC. OF LITTLE ROCK; ACCEPTING A DONATION; APPROPRIATING FUNDS; AND FOR OTHER PURPOSES RELATED THERETO,” was taken from the agenda for consideration. A motion was made by Director Daniel, duly seconded by Director Weatherford, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and up on the question “Shall the ordinance be passed as read?” and upon motion of Director Weatherford, duly seconded by Director Edwards, that the ordinance be passed as read; and upon roll call, the following voted “aye”: Directors M aruthur, Jones, Smith, Weatherford, Edwards, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the ordinance was declared passed. OTHER BUS INES S 24 Board of Directors Items Director Jones announced that on Wednesday, Thursday and Friday, the Arkansas M unicipal League Conference was held in Hot Springs, and there were approximately 1200 to 1300 who registered. At the opening ceremony on Thursday morning, M s. Courtney Tackett preformed Ray Charles’ version of “America the Beautiful.” Also, Union Baptist Church’s The Hands of Praise, which is a praise dancing team, did a wonderful job with M s. M arissa Blunt, who explained their ministry. The Pleasant Street Association Neighborhood held a meeting on June 12, and The Teen Challenge worked the previous week in the neighborhood doing some work before the CDBG funds w ere distributed to do the remainder of the work. She expressed appreciation to those who participated, including Union Baptist Church for the use of their parking lot and building. Director Edwards expressed appreciation to the contractors who are doing the construction work downtown. Board of Directors M eeting 5 June 20, 2005 at 7:00 P.M .  Director Smith reported that he attended the Arkansas M unicipal League Conference; and the Hot Springs Fire Department was the color guard, which was very impressive. He expressed appreciation to all of those who participated. Director Maruthur stated if citizens have a street light out, they may call 1-800-ENTERGY, the City’s Engineering Department at 321-6860, or contact her at 624-1965. There is a metal ID tag on each pole (SL+four digits), which helps identify the location. M ayor Bush announced that the Assistant M ayor from July 1 through December 31, 2005, will be Director Steve Smith. 25 City Manager’s Report In the absence of City M anager Kent M yers, who is on vacati Board of Directors M eeting 6 June 20, 2005 at 7:00 P.M . ATTEST: _____________________ APPROVED:__________________ Lance Hudnell, City Clerk M ike Bush, M ayor Board of Directors M eeting 7 June 20, 2005 at 7:00 P.M .