Board of Directors

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 8 CITY OF HOT SPRINGS, ARKANSAS TUESDAY, APRIL 7, 2009, 7:00 P.M. BOARD CHAMBERS, CITY HALL 133 CONVENTION BOULEVARD In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. INVOCATION - Ms. Paula Schwartzmann PLEDGE OF ALLEGIANCE CALL TO ORDER Order of Business Subject BOARD BUSINESS SECTION 1 Roll Call of Board of Directors. 2 Consider Approval of the Agenda. 3 Consider Approval of Minutes for March 24, 2009. 4 Recognition of Guests. a. Presentation of Book by Director Peggy Maruthur (Signed by William Terbo to be Given to Middle and High School Students). b. Other Guests. 5 Board of Directors Announcements. 6 Consider Acknowledgment of Financial Statements for November and December 2008, and January and February 2009. Order of Business Subject Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. CONSENT AGENDA SECTION 7 Public Safety Report (March 24, 2009). 8 Resolution No. R-09-72 Approving Certain Bid Awards. a. 10-Yard Collection Vehicle - Sanitation; b. Roll-Off Containers - Sanitation; c. Fire Hydrants - Utility Administration (ASC)*; d. Manhole Frames/Covers - Public Works (ASC)*; e. Tree Service (Final Extension) - Public Works (ASC)*; f. Compact Pickup Truck - Finance; g. 3/4 Heavy Duty Pickup Truck - Water Distribution; h. Full-Size ½ Ton Pickup Truck - Water Distribution; i. Full-Size ½ Ton Pickup Truck - Wastewater Treatment; j. Full-Size ½ Ton Pickup Truck - Utility Administration; k. 3/4 Ton Heavy Duty Pickup Truck - Sewer Lift; l. 3/4 Ton Heavy Duty Pickup Truck - Sewer Lift; m. Full-Size ½ Ton Pickup Truck - Meter Maintenance; n. Float Switches - Sewer Lift (ASC)*; o. Stator Rewind - Sewer Lift (ASC)*; p. Bypass Contactor - Water Treatment; q. Towing/Flat Repair - Fleet Service (ASC)*; and r. Filters - Fleet Service (ASC)*. *(ASC) - Annual Supply Contract 9 Resolution No. R-09-73 Authorizing the Filing of a Grant Application with the Arkansas Historic Preservation Program for Training and Travel Expenses for the Historic District Commissioners and Staff. 10 Resolution No. R-09-74 Authorizing the Mayor to Execute an Agreement for Reimbursement Between the City and Entergy Arkansas, Inc. (EAI). 11 Resolution No. R-09-75 Authorizing the Mayor to Execute an Agreement Between the City and the Arkansas State Highway and Transportation Department (AHTD). Order of Business Subject (CONSENT AGENDA CONTINUED) 12 Resolution No. R-09-76 Awarding a Contract to B&F Engineering, Inc. for Certain Engineering Services Related to the Final Design and Construction of the 2007 Water Line Improvements Project (South Moore Road). 13 Resolution No. R-09-77 Establishing the Position of City Manager Intern in the City Manager’s Office. 14 Resolution No. R-09-78 Reappointing Sandy Scott, Blake Hogue and Courtney Butler to the Hot Springs/Garland County Beautification Commission. 15 Resolution No. R-09-79 Authorizing the Mayor to Execute a Grant Agreement with the Arkansas Economic Development Commission to Assist with Personnel Training for Retention of Jobs at ACCENT Marketing Services, LLC. UNFINISHED BUSINESS 16 Consider Resolution No. R-09-59 Appointing Members to the Hot Springs Planning Commission. (Tabled 3-24-09) 17 Consider Resolution No. R-09-60 Appointing Members to the Historic District Commission. (Tabled 3-24-09) NEW BUSINESS 18 Consider Resolution No. R-09-61 Appointing Members to the Board of Zoning Adjustment. 19 Consider Resolution No. R-09-80 Approving a Conditional Use and Multiple Building Site Plan for an Events Pavilion and Associated Parking on 16.7 Acres at 1501 Park Avenue, Ricks Land Company, LLC. (Appeal) 20 Consider Resolution No. R-09-81 Approving a Change Order for Housing Rehabilitation Under the Community Development Block Grant (CDBG) for 201 Charteroak. 21 Consider Request from Mr. Bob Driggers to Establish a Public Comment Session for All Future Board Meetings. Order of Business Subject 22 Consider Request from Mr. Ken Carney to Address Improper Actions by Board/Committee Members. 23 Consider Request from Ms. Diane Silverman to Create a Method to Prevent Important Commissions, Such as Zoning and Planning, from Being Corrupted Through Improper Influence. OTHER BUSINESS 24 Consider Board of Directors' Items for Discussion (no vote). 25 Consider City Manager’s Report. 26 ADJOURNMENT