Board of Directors

MINUTES BOARD OF DIRECTORS MEETING JUNE 1, 2010, AT 7:00 P.M. The regular meeting of the Board of Directors was held on Tuesday, June 1, 2010, at 7:00 p.m., Board Chambers, City Hall, with Mayor Mike Bush presiding. The invocation was given by Ms. Oneta Young, and Pledge of Allegiance to the Flag was led by Mayor Bush. Mayor Bush called the meeting to order at 7:00 p.m. 1 Roll Call Roll call was as follows: Present: Directors Peggy Maruthur, Elaine Jones, Cynthia Keheley, Pat McCabe, Rick Ramick, Tom Daniel, and Mike Bush, total 7. 2 Approval of Agenda A motion was made by Director Daniel, duly seconded by Director McCabe, that the agenda be approved. Upon discussion, City Attorney Brian Albright advised that Proposed Ordinance No. O-10-29 (Waiving Requirements of Competitive Bidding for Air Conditioning Replacement; Certifying Emergency Actions by the City Manager; Declaring an Emergency; and for Other Purposes) needs to be added to the agenda under New Business. A motion was made by Director Daniel, duly seconded by Director Maruthur, that Proposed Ordinance No. O-10-29 (Waiving Requirements of Competitive Bidding for Air Conditioning Replacement; Certifying Emergency Actions by the City Manager; Declaring an Emergency; and for Other Purposes) be added to the agenda; and upon voice vote, the motion unanimously carried. Mayor Bush then called for a vote on the motion to approve the agenda, as amended; and upon voice vote, the motion unanimously carried. 3 Approval of Minutes of May 18, 2010 Board Meeting A motion was made by Director Jones, duly seconded by Director Maruthur, that the minutes of the May 18, 2010 Board Meeting be approved; and upon voice vote, the motion unanimously carried. 4 Recognition of Guests No guests were present for recognition. 5 Board of Directors Announcements Director Keheley announced that the 15th season of the Hot Springs Music Festival will be held through June 12, and there are rehearsals and concerts open to everyone. She stated she hopes people will participate and enjoy the music from the young people throughout the United States who are in Hot Springs for the next two weeks. She noted there will be two concerts at the Farmers Market at 8 a.m. – one on Saturday, June 5, and one on Saturday, June 12. 6 Acknowledgment of Financial Statement Notices for April 2010 Mayor Bush noted that the Financial Statements are on file in the Finance Department for review by the Board and the public. CONSENT AGENDA The Consent Agenda consisted of the following: 7 Public Safety Committee Report (May 18, 2010). 8 Budget Transfer - $4,000 Cabinet Washer for Residential Carts. 9 Proposed Resolution No. R-10-111 Approving Certain Bid Awards Pursuant to Ordinance No. 5387 (Purchasing Procedures) - (a) Wastewater Testing-Final Annual Contract Extension Utility Administration [annual supply contract  awarded to American Interplex Corporation]; (b) Plumbing Services - Final Annual Contract Extension - Public Works [annual supply contract awarded to Sheets Plumbing]; (c) Blended Polyphosphates-First Annual Contract Extension-Utility Administration [annual supply contract awarded to Carus Corporation {bulk} and Pristine Water Solutions {totes}]; (d) Sludge Removal at Ouachita Water Plant - Utility Administration [annual supply contract awarded to Tommy Mitchell]; (e) Rebuild of Transfer Station Compactor No. 3 - Sanitation [awarded to QLL Equipment in the amount of $43,050]; and (f) Polyethylene Pipe - Public Works [annual supply contract awarded to HD Supply as primary; Arkansas Water Products as secondary (pipe); Vickers as primary and HD Supply as secondary (adaptors)]. 10 Proposed Resolution No. R–10-112 Awarding a Contract and Bid Award to Redstone Construction Group for the Repainting of Markings on Runway 5/23 at the Airport; and Repealing Resolution No. 7405 (Awarding Contract to Speidel Construction, Inc.). 11 Proposed Resolution No. R-10-113 Authorizing the Filing of a Grant Application with the State Aeronautics Department for Certain Airport Improvements. 12 Proposed Resolution No. R-10-114 Authorizing the Filing of a Grant Application with the State Aeronautics Department for Aviation Self-Serve Fueling System. 13 Proposed Resolution No. R-10-115 Authorizing the Filing of a Grant Application with the Arkansas State Highway and Transportation Department for a Bridge and Construction of the Valley Street Creekwalk, Phase III. 14 Proposed Resolution No. R-10-116 Amending Resolution No. 7080 (Policies, Procedures and Fees for the Parks and Recreation Department) by Adopting New Provisions Regarding Special Programming. A motion was made by Director Daniel, duly seconded by Director Jones, that the Consent Agenda be approved; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Keheley, McCabe, Ramick, Daniel, and Bush, total 7; motion unanimously carried. Board of Directors Meeting 3 June 1, 2010 at 7:00 P.M.  NEW BUSINESS 15 Proposed Ordinance No. O-10-29 An ordinance entitled, “AN ORDINANCE WAIVING REQUIREMENTS OF COMPETITIVE BIDDING FOR AIR CONDITIONING REPLACEMENT; CERTIFYING EMERGENCY ACTIONS BY THE CITY MANAGER; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES,” was taken from the agenda for consideration. A motion was made by Director McCabe, duly seconded by Director Maruthur, that the rules be suspended and the ordinance be read for the first time by title only; and upon voice vote, the motion unanimously carried. The ordinance was then read for the first time by title only; and upon the question “Shall the ordinance be passed as read?” and upon motion of Director Daniel, duly seconded by Director Jones, that the ordinance be passed as read; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Keheley, McCabe, Ramick, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the ordinance was declared passed. At this time, City Attorney Brian Albright read the emergency clause. A motion was made by Director Keheley, duly seconded by Director Maruthur, that the emergency clause be passed. Upon discussion, Director Maruthur asked that the public be informed on the Board’s action. City Manager Lance Hudnell explained this is for the repair of the air conditioning unit at City Hall that has failed and is part of the larger unit for the entire building. He advised it requires an emergency clause in order for staff to take actions tomorrow. Mayor Bush then called for a vote on the motion to pass the emergency clause; and upon roll call, the following voted “aye”: Directors Maruthur, Jones, Keheley, McCabe, Ramick, Daniel, and Bush, total 7; motion unanimously carried. Whereupon the emergency clause was declared passed. OTHER BUSINESS Board of Directors Meeting 4 June 1, 2010 at 7:00 P.M. 16 Board of Directors Items for Discussion Director Jones announced that the Pleasant Street Historic Association will meet on Saturday and is planning a larger meeting on July 16 for historic repairs and determine what actions can be taken to stop the condemnation of the houses. At this time, Director Maruthur read a poem that she wrote in regard to neighborhoods noting that older neighborhoods struggle. 17 City Manager’s Report City Manager Lance Hudnell gave the following report: 1. On Tuesday, June 8, there will be a meeting from 12:30 p.m. to 1:00 p.m. at the Transportation Depot of the steering committee on the Comprehensive Plan. 2. After the agenda meeting on June 8, the Utilities Department would like to demonstrate the new TV truck, which will take about 15 minutes. Also, at the agenda meeting, RJN will be present, along with Mr. Steve Mallett, Deputy City Manager for Public Works and Utilities, to give a short report in regard to how the group is doing on the wastewater side. 3. The Mountain Xpress started this weekend, and there were 471 riders for the weekend. 4. The Police Department received a thank-you from the Whittington Valley Neighborhood Association regarding activities in the park. 5. A thank-you was received from Ms. Vickers to Mr. Don Ashley, Mr. Scotty Ashley and Mr. Michael Parker, lift station crew, for work they did in her yard repairing a lift station and appreciated their restoring her yard. 6. He expressed appreciation to Ms. Margaret Parris, executive secretary, for the decorations in the Board Chambers in honor of Memorial Day and the veterans and will remain through this month and Independence Day. 18 ADJOURNMENT Board of Directors Meeting 5 June 1, 2010 at 7:00 P.M.  There being no further business to come before the Board, the meeting adjourned at 7:10 p.m., to meet again on Tuesday, June 15, 2010, at 7:00 p.m. ATTEST: _____________________ APPROVED:__________________ Lance Spicer, City Clerk Mike Bush, Mayor Board of Directors Meeting 6 June 1, 2010 at 7:00 P.M.