Board of Directors

REGULAR MEETING OF THE BOARD OF DIRECTORS MEETING NO. 17 CITY OF HOT SPRINGS, ARKANSAS TUESDAY, JUNE 21, 2011, 7:00 P.M. BOARD CHAMBERS, CITY HALL 133 CONVENTION BOULEVARD In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. INVOCATION - Ms. Paula Schwartzmann PLEDGE OF ALLEGIANCE CALL TO ORDER Order of Business Subject BOARD BUSINESS SECTION 1 Roll Call of Board of Directors. 2 Consider Approval of the Agenda. 3 Consider Approval of Minutes for May June 7, 2011. 4 Recognition of Guests. (a) Sister City Program Update. (b) Mr. Gary Carnahan, City Engineer. (c) Other Guests. 5 Board of Directors Announcements. a. Announcement of Director Tom Daniel as Assistant Mayor (July thru thru December 2011). b. Other Announcements. Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. CONSENT AGENDA SECTION 6 Board of Directors Meeting Schedule (July thru December 2011). 7 Public Safety Report (June 7, 2011). 8 Resolution No. R-11-88 Approving Certain Bid Awards. (a) Uniform Service - Contract Extension - Various Departments (ASC)* (b) Blended Polyphosphates - Contract Extension - Utility Administration (ASC)* (c) Asphalt, Cold Mix - Public Works [Rescind Redstone Construction); (d) Asphalt, Cold Mix - Public Works (ASC)*. *ASC - Annual Supply Contract 9 Resolution No. R-11-89 Awarding a Contract and Bid Award to Redstone Construction Group for Expansion/Rehabilitation of Terminal Apron and Construction/Relocation of Terminal Taxiways, Phase 2, at the Airport. 10 Resolution No. R-11-90 Authorizing the Mayor to Execute Addendum No. 1 to the Contract with Delta Airport Consultants, Inc. for Construction Phase of Terminal Ramp Expansion and Rehabilitation (Phase II). 11 Resolution No. R-11-91 Authorizing the Filing of a Grant Application with the State of Arkansas Pursuant to the DWI and Other Drug Countermeasures and Occupant Protection Program. 12 Resolution No. R-11-92 Authorizing the Filing of a Grant Application with the U. S. Department of Justice Pursuant to the Edward Byrne Memorial Local Justice Assistance Grant (JAG) Program for Certain Law Enforcement Equipment. NEW BUSINESS 13 Consider Resolution No. R-11-93 Authorizing the Filing of a Grant Application with the State of Arkansas (National Highway Traffic Safety Administration) for Two Full-Time Probation Officers; Two Part-Time File Clerks and Travel for District Court Staff (D.W.I. Court Operation). 14 Consider Resolution No. R-11-94 Appointing Nathaniel Freeman to the Civil Service Commission.  15 Consider Resolution No. R-11-95 Appointing Roger Carter to the Urban Forestry Commission. 16 Consider Resolution No. R-11-96 Appointing Bill Cooley to the Transportation Advisory Committee. 17 Consider Resolution No. R-11-97 Appointing Kay Ekey to the Parks and Recreation Advisory Committee. 18 Consider Resolution No. R-11-98 Appointing Mark Fleischner to Central Business Improvement District No. 2. 19 Consider Resolution No. R-11-99 Adopting an Electronic Social Media Policy for the Hot Springs Board of Directors. 20 Consider Resolution No. R-11-100 Approving the Purchase of an Additional Transfer Tractor from Truck Center of Arkansas and Authorizing Amendments to the 2011 Sanitation Fund Budget. 21 Consider Ordinance No. O-11-16 Waiving Requirements of Competitive Bidding for the Procurement of Residential Waste Containers for the Sanitation Department. OTHER BUSINESS 22 Consider Board of Directors’ Items for Discussion. 23 Consider City Manager’s Report. 24 ADJOURNMENT PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty-one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor).