Board of Directors

Regular Meeting of the Board of Directors Meeting No. 20 City of Hot Springs Tuesday, August 2, 2011, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign-up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and Invocation‐ Ms. Paula Childs Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of July 19, 2011 Board Meeting 4. Recognition of Guests 5. Board of Directors Announcements Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 6. Public Safety Report (July 26, 2011) 7. Consider Resolution No. R‐11‐119 Authorizing the Mayor to Execute a Lease Agreement Between the City of Hot Springs, Arkansas, and AAR Aircraft Service, Inc., for a Commercial Hangar, A‐10 #3 at the Airport. 8. Consider Resolution No. R‐11‐120 Authorizing the Mayor to Execute a Lease Agreement Between the City of Hot Springs, Arkansas, and Diamond Lakes Aviation, LLC., for Commercial Hangars, A‐10 #1 and #8 at the Airport. Order of Business Consent Agenda Section (Cont) 9. Consider Resolution No. R‐11‐121 Awarding an Annual Supply Contract for Firefighting Personal Protective Equipment (PPE) Turnouts to Casco Industries for Amounts Not To Exceed $40,000. 10. Consider Resolution No. R‐11‐122 Adopting an Updated Disadvantaged Business Enterprise (DBE) Plan for Hot Springs Intracity Transit. 11. Consider Resolution No. R‐11‐123 Adopting an Updated Limited English Proficiency (LEP) Plan for Hot Springs Intracity Transit. 12. Consider Resolution No. R‐11‐124 Adopting and Updated Title VI Plan for Hot Springs Intracity Transit. 13. Consider Resolution No. R‐11‐125 Authorizing Use of Redistricting Software and Assistance made available from the Arkansas Secretary of State’s Office. 14. Consider Resolution No. R‐11‐126 Approving Change Order No. 1 to a Contract with Brown Engineers, LLC for the Regional Wastewater Treatment Plant Generator Design. 15. Consider Resolution No. R‐11‐127 Approving Change Order No. 5 to a Contract with X‐ TRA Light Manufacturing Partnership, LTD D.B.A. Utility Metering Solutions for the Fixed Base Water Meter System Project. 16. Consider Resolution No. R‐11‐128 Awarding a Contract to Coakley Company, Inc., for Higdon Ferry Phase II Water and Wastewater Relocation Project. New Business 17. Presentation from Ron Waterall, Chairman of the Westwood Village Sewer Facilities Board of Garland County to allow the Westwood Village Subdivision to Connect to the City Wastewater System and Participate in the Upsizing of a Wastewater Pressure Pipeline to Serve the Subdivision Under Certain Conditions.  Order of Business New Business (cont) 18. Consider Resolution No. R‐11‐129 Awarding a Contract to H & H Electric, Inc., for Gulpha Wastewater Pump Station Electrical Improvements. Contract amount $1,153,412 19. Consider Ordinance No. O‐11‐119 Repealing Ordinance No. 3409 in its Entirety (Authorizing Additional Vacation Time for Members of the Hot Springs Police Department); and For Other Purposes. Other Business 20. Consider Board of Directors’ Items for Discussion. 21. Consider City Manager’s Report 22. Adjournment PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty-one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor).