Board of Directors

Regular Meeting of the Board of Directors Meeting No. 1 City of Hot Springs Tuesday, January 3, 2012, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign‐up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. Invocation‐ Dr. Bill Terry Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting ¾ Regular Meeting held on December 20, 2011 4. Recognition of Guests ¾ Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements 7. Consider Acknowledgement of Financial Statements Notice for November, 2011 Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 8. Public Safety (December 20, 2011) 9. Consider Resolution No. R‐12‐01 Approving An Annual Supply Contract For Polymer to Polydyne. Not to exceed $75,000. 10. Consider Resolution No. R‐12‐02 Awarding Annual Supply Contract Bid for Road Bores To Wyles Construction, Inc. Not to exceed $100,000.  11. Consider Resolution No. R‐12‐03 Awarding Bid For Master Meter Water Meters To Little Rock Winwater. $46,883.50. 12. Consider Resolution No. R‐12‐04 Repealing Resolution 6859 –Adopting Compliance Options Regarding Communication Services. (IRS Employee Cell Phone Policy) 13. Consider Resolution No. R‐12‐05 Adopting A Cost Allocation Plan For The Allocation Of Certain Administrative Services Across All City Funds and Repealing Resolution No. 3125. 14. Consider Resolution No. R‐12‐06 Approving A Cost Allocation Procedure For Municipal Utility Billing Services And The Utility Administration Fund And Repealing Resolution No. 7044. New Business 15. Public Safety Item #11‐164‐Concerning Mt. Valley, Parallel, Park and Harrell Streets. 16. Consider Ordinance No. O‐12‐01 Waiving The Requirements Of Competitive Bidding Declaring Brentwood Industries As Sole Source Provider For Certain Water Treatment Materials Required To Complete The Ouachita Water Treatment Plant Project And Declaring An Emergency. Not to exceed $80,000. 17. Consider Ordinance No. O‐12‐02 Waiving the Requirements of Competitive Bidding For A Contract With Kraus Construction Company For Labor And Equipment Required To Complete The Ouachita Water Treatment Plant Project And Declaring An Emergency. Not to exceed $274,000. Other Business 18. Consider Board of Directors’ Items for Discussion. Executive Session 19. Consider the Annual Evaluation of the City Attorney. 20. Consider the Annual Evaluation of the City Manager. Reconvene to Open Session 21. Consider Any Action Required as a Result of the Executive Session. 22. Adjournment PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty‐one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor).