Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 16, 2015 Board Chambers. City Hall Invocation by Pastor Kenny Hall Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams-District 4, Rick Ramick-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Rick Ramick to approve the agenda as presented. Roll Call Mayor Carney called for a vote on the Motion to Amend Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on June 2, 2015 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Rick Ramick to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and addressed the following: > Friends of the Parks Donation-Dr. John Simpson, Barry Horner, Doug Arnold and Richard Stephens. 5. City Manager's Report City Manager David Watkins reported on the following items: > Gave a brief review of several projects that will be forthcoming at the airport, totaling over $1,000,000. > Work continues on the Fairwood Force Main Project, citizens should be aware of possible detours in the area. > The Higdon Ferry Project should be completed by the end of the year.  > The Runyon Bridge project is also underway. > Gave a brief overview of the recently released Thermal Basin Fire District Progress Report. > There will be a Public Hearing held on Thursday, June 25 from 4-7 pm at the Baymont Inn and Suites, related to the widening of Highway 7. 6. Board of Directors Announcements Mayor Ruth Carney > The Arkansas Municipal League Conference will be held next week in Little Rock. 7. Announcement of Director Rick Ramick as Assistant Mayor (July 2015 thru December 2015) 8. Acknowledgement of Board Agenda and Meeting Dates for July 2015 thru December 2015 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Rick Ramick duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 9. Consider Resolution No. R-15-96 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Arkansas Department Of Aeronautics For Certain Airport Improvements (Hangar A-12 Roof Repair) At The Airport. Matching funds-Grant $42,099, Airport Fund $42,099 10. Consider Resolution No. R-15-97 A Resolution Awarding A Contract And Bid Award To Redstone Construction Group For Rehabilitation Of Aircraft And Hangar Ramps, At The Airport. $336,740 11. Consider Resolution No. R-15-98 A Resolution Awarding A Contract To Davis Development For Construction Of Hangars And Site Development Of Future Hangar Construction On The South Ramp Of The Airport. $625,270 12. Consider Resolution No. R-15-99 A Resolution Authorizing The Mayor To Execute A Lease Agreement Between The City Of Hot Spring, Arkansas, And Central Arkansas Development Council, Inc., For Office Space In The Terminal Building At The Airport. Increase of $8,800 from previous year. 13. Consider Resolution No. R-15-100 A Resolution Approving the City of Hot Springs Financial Statements For April, 2015. 14. Consider Resolution No. R-15-101 A Resolution Awarding An Annual Supply Contract (ASC) to Arkansas Lime for Hydrated Lime. Not to exceed budgetary constraints. 15. Consider Resolution No. R-15-102 A Resolution Awarding An Annual Supply Contract (ASC) To Shannon Chemical Corporation For Blended Polyphosphates. Not to exceed budgetary constraints.  City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 16.2015 Board Chambers. City Hall Invocation by Pastor Kenny Hall Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams-District 4, Rick Ramick-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Rick Ramick to approve the agenda as presented. Roll Call Mayor Carney called for a vote on the Motion to Amend Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on June 2, 2015 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Rick Ramick to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and addressed the following: > Friends of the Parks Donation-Dr. John Simpson, Barry Homer, Doug Arnold and Richard Stephens. 5. City Manager's Report City Manager David Watkins reported on the following items: > Gave a brief review of several projects that will be forthcoming at the airport, totaling over $1,000,000. > Work continues on the Fairwood Force Main Project, citizens should be aware of possible detours in the area. > The Higdon Ferry Project should be completed by the end of the year.  > The Runyon Bridge project is also underway. > Gave a brief overview of the recently released Thermal Basin Fire District Progress Report. > There will be a Public Hearing held on Thursday, June 25 from 4-7 pm at the Baymont Inn and Suites, related to the widening of Highway 7. 6. Board of Directors Announcements Mayor Ruth Carney > The Arkansas Municipal League Conference will be held next week in Little Rock. 7. Announcement of Director Rick Ramick as Assistant Mayor (July 2015 thru December 2015) 8. Acknowledgement of Board Agenda and Meeting Dates for July 2015 thru December 2015 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Rick Ramick duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 9 Consider Resolution No. R-15-96 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Arkansas Department Of Aeronautics For Certain Airport Improvements (Hangar A-12 Roof Repair) At The Airport. Matching funds-Grant $42,099, Airport Fund $42,099 10. Consider Resolution No. R-15-97 A Resolution Awarding A Contract And Bid Award To Redstone Construction Group For Rehabilitation Of Aircraft And Hangar Ramps, At The Airport. $336,740 11# Consider Resolution No. R-15-98 A Resolution Awarding A Contract To Davis Development For Construction Of Hangars And Site Development Of Future Hangar Construction On The South Ramp Of The Airport. $625,270 12. Consider Resolution No. R-15-99 A Resolution Authorizing The Mayor To Execute A Lease Agreement Between The City Of Hot Spring, Arkansas, And Central Arkansas Development Council, Inc., For Office Space In The Terminal Building At The Airport. Increase of $8,800 from previous year. 13. consider Resolution No. R-15-100 A Resolution Approving the City of Hot Springs Financial Statements For April, 2015. 14# Consider Resolution No. R-15-101 A Resolution Awarding An Annual Supply Contract (ASC) to Arkansas Lime for Hydrated Lime. Not to exceed budgetary constraints. 15> Consider Resolution No. R-15-102 A Resolution Awarding An Annual Supply Contract (ASC) To Shannon Chemical Corporation For Blended Polyphosphates. Not to exceed budgetary constraints. 16> Consider Resolution No. R-15-103 A Resolution Applying And Accepting A Grant Application With The U. S. Department Of Justice Pursuant To The Edward Byrne Memorial Local Justice Assistance Grant (JAG) Program For Certain Law Enforcement Equipment. $18,201 Grant Funds 17> Consider Resolution No. R-15-104 A Resolution Authorizing Purchase Of Sensus Water Meters From HD Supply In Accordance With Ordinance No. 5848. $62,996 18. Consider Resolution No. R-15-105 A Resolution Awarding A Bid To Daniel Heat And Air For HVAC Installation At City Hall. $49,850 19< Consider Resolution No. R-15-106 A Resolution Authorizing A Memorandum Of Understanding Between The City Of Hot Springs And The Hot Springs School District. 20. Consider Resolution No. R-15-107 A Resolution Approving A Bid To Coakley Company For The Michael Street Bridge Utilities Relocation Project. 21. Consider Resolution No. R-15-108 A Resolution Approving A Bid To Brumley Construction For The 2015 Water Line Improvement Project. PUBLIC HEARING 22. Consider A Public Hearing To Vacate Certain Street Rieht-Of-Wav Located Alone Ivy Street. This being the time and date set for a public hearing on vacating certain street right of way located along Ivy Street, Mayor Carney declared the public hearing open. Discussion: none There being no further comments, Mayor Carney declared the public hearing closed. NEW BUSINESS 23. Consider Resolution No. R-15-109 A Resolution entitled, "A Resolution Approving A Bid To All Service Electric For Construction Of The Royal Pump Station Backup Power Generator", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: Director Rick Ramick, Mayor Ruth Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted. 24. Proposed Ordinance No. O-15-18 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Vacating Certain Street Right-Of-Way Located Along ivy Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 25. Proposed Ordinance No. 0-15-19 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property Related To The Hot Springs Creek Greenway Project; Adjusting The 2015 Budget; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Jean Wallace, Parks and Trails Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 26. Proposed Ordinance No. O-15-20 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  An Ordinance entitled, "An Ordinance Establishing Procedural Rules for the Calling of Special Hot Springs City Board of Director Meetings," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: Directors Larry Williams, Randy Fale, Rick Ramick and Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 27. Board of Directors' Items for Discussion 28. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Larry Williams, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:45 p.m. to meet again on Tuesday, July 7, 2015, at 7:00 p.m. DATE: 3Dis ATTEST: { JWVd^ APPROVED: Lance Spiier, City Clerk RUTH CARNEY, MAYOR