Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 21. 2016 Board Chambers. City Hall Invocation by Pastor Gerald Michau Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7-Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent 0. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Elaine Jones made a motion, duly seconded by Director Randy Fale that the Agenda be amended by removing Item #14 Consider Resolution No. R-16-104 A Resolution Approving The Extension Of Hot Springs Municipal Water And Wastewater Service To The Crossing At Thornton Ferry, Phase II from the Agenda. Upon voice vote, the motion unanimously carried 6-0.* Director Randy Fale made a motion, duly seconded by Director Elaine Jones to further amend the agenda by adding an item for discussion under the New Business section related to the Downtown Development Plan. Upon voice vote, the motion unanimously carried 6-0.* Motion to Approve the Agenda as Amended Director Rick Ramick made a motion, duly seconded by Director Becca Clark to approve the agenda as amended. Upon voice vote, the motion unanimously carried 6-0.* *Director Suzanne Davidson arrived for the meeting following the vote on approval of the agenda. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on June 7, 2016 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Rick Ramick, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance. 5. City Manager's Report City Manager David Frasher reported on the following items: > Read a letter expressing thanks for great customer service provided by various city staff members. > Thanked the complete streets team for their hard work including developing and planting various rain gardens around town. > Acknowledged the various groups for which he has been speaking to and the various events he has been attending such as Flavor of the Park. > Mentioned that he and various staff members met with Senator Boozman during his recent visit and discussed various issues related to improving the city. > Announced that the City is accepting applications for openings on the various Advisory Boards, Commissions and Committees. Applications are online and you may call the Office of the City Clerk for more information > The HOG rally will be in town this week, with the parade beginning Friday evening at 6:00 pm > The Government Accountability Office has contacted the City in regards to our interaction with the Corps of Engineers, including the charges and processes we have experienced in working with that group. 6. Board of Directors Announcements Director Randy Fale > Reminded the public that early voting has begun on the Pave It Forward Special Election, and encouraged citizens to go vote. 7. Announcement of Director Suzanne Davidson as Assistant Mayor (July 1, 2016-December 31. 2016) 8. Acknowledgement of Board Agenda and Meeting Dates for July 2016 thru December 2016 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Becca Clark that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. 9. Consider Resolution No. R-16-99 A Resolution Applying And Accepting A Grant With The U. S. Department Of Justice Pursuant To The Edward Byrne Memorial Local Justice Assistance Grant (JAG) Program For Certain Law Enforcement Equipment. $19,503 (Grant funds) 10. Consider Resolution No. R-16-100 A Resolution Awarding A Contract To RJN Group For Certain Professional Services, (Design Engineering Services Related To Collection System Improvements). $70,798  NEW BUSINESS 11. Consider Resolution No. R-16-101 A Resolution entitled, "A Resolution Approving An Application Extending Occupancy Of A Temporary Emergency Dwelling Unit At 314 Woodmere Street Pursuant To Ordinance No. 4948," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning and Development Director, spoke to the item. Speakers: Jeff Davis, Property Owner Directors: Larry Williams, Rick Ramick, Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 12. Consider Resolution No. R-16-102 A Resolution entitled, "A Resolution Condemning Certain Real Property At 109 Chitwood.," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson. Discussion: Mike Scott, Chief Building Official, spoke to the item. Speakers: none City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 13. Consider Resolution No. R-16-103 A Resolution entitled, "A Resolution Condemning Certain Real Property At 216 Potter," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Larry Williams.  Discussion: Mike Scott, Chief Building Official, spoke to the item. Speakers: none City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 14. Consider Resolution No. R-16-104 A Resolution Approving The Extension Of Hot Springs Municipal Water And Woctcwator Service To The Crossing At Thornton Ferry, Phase II. ITEM REMOVED FROM AGENDA 15. Proposed Consider Resolution No. R-16-105 A Resolution entitled, "A Resolution Awarding A Contract To DT Specialized Services, Inc., Of Tulsa, Oklahoma For Abatement And Demolition Activities At The Majestic Hotel Complex (Redbrick, Lanai Tower And Suite Sections)/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Rick Ramick. Discussion: Lance Spicer, Assistant City Manager, spoke to the item. Chief Ed Davis gave a brief slide show presentation to the Board on the conditions within the interior of the remaining Majestic Hotel Structure. Speakers: Speaking for the item: Angie Ezekiel, Janice Jones, John Mark Lewis and Mark Toth. Speaking against the item: Carrie McCormick, Brenda Brandenburg and Michael Swartz. Jim Fram also spoke at the request of Mayor Carney Directors: Larry Williams, Rich Ramick, Randy Fale, Mayor Carney, Suzanne Davidson Staff: David Frasher, City Manager, Bill Burrough, Deputy City Manager, Brian Albright, City Attorney Motion to Table Director Suzanne Davidson made a motion, duly seconded by Director Becca Clark to table the item for two weeks to allow the Arkansas Historic Preservation to provide an expert opinion on the ability of the remaining Majestic Hotel property to be repaired to avoid demolition. Roll Call: Mayor Carney called for a vote on the Motion to table; and upon roll call, the following voted "aye" Directors Davidson and Clark, total 2. Voting "no", Jones, Williams, Ramick, Fale and Mayor Carney, total 5; motion failed 2-5 Discussion on original motion to adopt continued: Angie Ezekie! Directors: Randy Fale, Larry Williams, Suzanne Davidson, Elaine Jones, Rick Ramick, Becca Clark and Mayor Carney  Staff: Lance Spicer, Asst. City Manager, David Frasher, City Manager Director Williams called for the question. Roll Call: Mayor Carney called fora vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0, with Director Davidson abstaining. Whereupon the Resolution was declared adopted 16. Discussion of Downtown Re-Development Plan Discussion: Director Randy Fale explained his desire for the Board to adopt the Downtown Re- Development Plan. Motion to Adopt: Director Randy Fale, duly seconded by Director Rick Ramick made a motion to adopt the Downtown Re-Development Plan. Discussion: Brian Albright, City Attorney, David Frasher, City Manager Directors: Randy Fale, Larry Williams Staff: David Frasher, City Manager, Brian Albright, City Attorney Motion to Table: Director Larry Williams made a motion, duly seconded by Director Becca Clark to table the item for two weeks to allow for more review of the plan. Roll Call: Mayor Carney called for a vote on the Motion to table; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Ramick, Fale and Mayor Carney total 6. Voting "no", Jones, total 1; motion passed 6-1. David Frasher, City Manager asked the Board for direction in bringing this item back before them at the next Board Meeting. Following discussion, it was decided that a work session will be held following the Agenda meeting on June 28, 2016. BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:00 p.m. to meet again on Tuesday, July 5 , 2016, at 7:00 p.m. DATE: ATTEST: V / YXV \^ APPROVED: <4< U V■\A \A 0V (\ V Lance*Spice', City Clerk RUTFr-CARNEY, MAYOR