Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. February 21. 2017 Board Chambers. City Hail Invocation by Pastor Mike Smith Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roil Call bv Citv Clerk Lance Soicer Present - Suzanne Davidson-District 1, Becca Clark-District 3, Larry Williams-District 4, and Randy Pale- District 6, Mayor Ruth Carney. Absent- Elaine Jones-District 2 and Rick Ramick-District 5. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend Agenda Director Randy Pale made a motion, duly seconded by Director Becca Clark to make the following amendment to the Agenda: To move Item number eighteen to the first New Business Item. Motion to Approve the Agenda as Amended Director Randy Pale made a motion, duly seconded by Director Larry Williams to approve the agenda as Amended. Upon voice vote, the motion unanimously carried 5-0. 3. Citv Manager's Report City Manager David Prasher reported on the following items: > Board Retreat and goals set > Update on the Airport > Malvern Gateway Improvement Public Involvement Meetings > City radio communications system Request for Proposals approved > Sister City Foundation hosting SCI Annual Young Artist Competition > Firefighter recruitment Seminar > Operation "Clean Sweep" 4. Board of Directors Announcements > Director Randy Pale announced the St. Patrick's Day Parade on March 17*^. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Williams, Clark, Fale, and Carney, total 5. Voting "no" none, total 0; motion carried 5-0. 5. Consider Resolution No. R-17-23 A Resolution Revising The Airport's Property Management Policy, Appendix K-Airport Property Rates For Hangar A-14. 6. Consider Resolution No. R-17-24 A Resolution Authorizing The Mayor To Execute A Lease Agreement Between The City Of Hot Spring, Arkansas, And Southern Airways Express, LLC., For Certain Property In The Terminal Building At The Hot Springs Memorial Airport. 7. Consider Resolution No. R-17-25 A Resolution Awarding An Annual Supply Contract For Construction And Repair Of Utility Street Cuts To James Hunt Construction For 2017. 8. Consider Resolution No. R-17-26 A Resolution Revising The 2017 Budget By Appropriating Funds For Certain Prior Year Expenditures; And For Other Purposes. 9. Consider Resolution No. R-17-27 A Resolution Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2016; And For Other Purposes. 10. Consider Resolution No. R-17-28 A Resolution Approving A Contract With RJN Group For Certain Engineering And Surveying Services For The Stormwater Sewer System Mapping Project Phase IX. 11. Consider Resolution No. R-17-29 A Resolution Repealing Resolution No. 6645; Approving Street Name Wellness Way For A Private Street. 12. Consider Resolution No. R-17-30 A Resolution Approving Plac Placit As Naming For Certain Street Right Of Way. 13. Consider Resolution No. R-17-31 A Resolution ExpressingThe Willingness Of The City Of Hot Springs To Utilize Federal-Aid Monies For The Installation Of A New Traffic Signal At The Intersection Of Hwy 270 (Malvern Ave) And Lakeside Road. 14. Consider Resolution No. R-17-32 A Resolution Approving The Purchase Of Residential Solid Waste Truck Mounted Cameras From River City Hydraulics. 15. Consider Resolution No. R-17-33 A Resolution Approving The Purchase By Utilizing NJPA Contract #07013-PI For Solid Waste Department (CAPS) Truck 2017 Freightliner Model M2-106 Chassis With Peterson Lightning Loader Model TLB Body From River City Hydraulics. 16. Consider Resolution No. R-17-34 A Resolution Approving The Purchase Of Two (2) Landfill Transfer Trailers From Spector Manufacturing For The Solid Waste Department. 17. Consider Resolution No. R-17-35 A Resolution Authorizing The Mayor To Execute A Contract Of Obligation With The Arkansas Department Of Environmental Quality (ADEQ) To Provide Financial Assurance To Enable Permitting Of A Transfer Station. PUBLIC HEARING 18. Consider Vacating A Portion Of Wren Street Right Of Wav. Discussion: Lance Spicer, City Clerk spoke to the item. Speakers: Director Suzanne Davidson Staff: None This being the time and date set for A Public Hearing on Vacating A Portion Of Wren Street Right Of Way, Mayor Carney declared the Public Hearing open. Public Comment: Speaking AGAINST the Item: None  Speaking FOR the item: Clay Cook and Elaine Nesmith. There being no further comments. Mayor Carney declared the public hearing closed. NEW BUSINESS 19. Consider Resolution No. R-17-36 A Motion entitled, "A Resolution Authorizing Out Of State Travel To Washington D.C. For Director Suzanne Davidson And Director Rick Ramick For Participation In the Chamber Of Commerce Fly-In," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Randy Fale. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: None Staff: None Motion to Amend:Therefore, Director Larry Williams made a motion, duly seconded by Director Randy Fale to amend Section One of the Resolution to remove Director Rick Ramick from participation in the trip and add Mayor Ruth Carney. Roll Gail: Mayor Ruth Carney called for a vote on the Motion to amend; and upon roll call, the following voted "aye Directors Davidson, Williams, Clark, Fale, and Carney, total 5. Voting "no", total 0; motion passed 5-0. Roli Gail: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Clark, Williams, Carney, and Fale, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 20. Consider Resolution No. R-17-37 A Motion entitled,"A Resolution Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: Dorothea Yates, Director of Finance spoke to the item. Speakers: None Staff: None Roll Gall: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Clark, Williams, Carney, and Fale, total 5. Voting "no", none, total 0; motion passed 5-0  Whereupon the Motion was declared Adopted. 21. Consider Resolution No. R-17-38 A Motion entitled, "A Resolution Approving The CDBG Program Year 2016 Consolidated Annual Performance Evaluation Report (CAPER)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Becca Clark. Discussion: Michelle Sestili, Community Development Block Grant Consultant spoke to the item. Speakers: None Staff: None Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Clark, Williams, Carney, and Fale, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 22. Consider Ordinance No. O-17-04 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled,"An Ordinance Vacating A Portion Of Certain Street Right Of Way Located Along Wren Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Becca Clark. Discussion: Lance Spicer, City Clerk spoke to the item. Speakers: None Staff: None Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Mayor Carney, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 23. Consider Ordinance No. O-17-05 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0.  A Motion entitled,"An Ordinance Authorizing The Acceptance Of Certain Right Of Way For City Street Construction Located At The Intersection Of West St. Louis and Airport Road," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Pale, duly seconded by Director Becca Clark. Discussion: Denny McPhate, Director of Public Works spoke to the item. Speakers: None Staff: None Roil Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Mayor Carney, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 24. Consider Ordinance No. O-17-06 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 5-0. A Motion entitled,"An Ordinance Approving The Street Naming Of Rosston Road And Reese Way, And Accepting Certain Street Rights Of Way For City Maintenance," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: Denny McPhate, Director of Public Works spoke to the item. Speakers: None Staff: None Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Mayor Carney, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 25. Consider Ordinance No. O-17-07 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Suzanne Davidson, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled,"An Ordinance Authorizing The Acceptance Of Whipporwill Right Of Way As A Utility/Recreation Alley," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson.  Discussion: Denny McPhate, Director of Public Works spoke to the item. Speakers: None Staff: None Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Mayor Carney, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 26. Consider Ordinance No. O-17-08 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled,"An Ordinance Authorizing An Agreement With Regions Bank To Provide Short- Term Financing Under Amendment No.78 To The Arkansas Constitution For Certain 2017 Capital Acquisitions; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Becca Clark. Discussion: Dorothea Yates, Director of Finance spoke to the item. Speakers: None Staff: None Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Mayor Carney, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. Motion to Adopt the Emergency Clause: City Attorney Brian Albright then read the Emergency Clause. Upon completion Director Larry Williams made a motion, duly seconded by Director Suzanne Davidson to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale and Mayor Carney, total 5. Voting "no", none, total 0; motion carried 5-0. 27. Consider Ordinance No. O-17-09 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled,"An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase And Installation Of Additional Emergency Warning Sirens From Safetycom; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Larry Williams.  Discussion: Denny McPhate, Director of Public Works spoke to the item. Speakers: None Staff: None Roil Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Mayor Carney, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 28. Board of Directors' items for Discussion 29. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote,the motion unanimously carried 5-0. The Meeting adjourned at 7:40 p.m.to meet again on Tuesday, March 7, 2017, at 7:00 p.m. DATE: |\/\(^^^/ 2-01^ ATTEST: \ APPROVED:. mce'Spi^r, City Clerk RLTTH CARNEY, MAYOR /j